Chapter 18: General Payment Policies and Procedures for State and LPA

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Section 1: General Payment Policy

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Overview

Use form ROW-A-15 Payment Request for making payment requests involving right of way acquisition, relocation assistance or utility adjustments. ROW-A-15 Payment Request is generated by data entered in the Right of Way Information System (ROWIS). Send ROW-A-15 Payment Request to the ROW Program Office for final review. The ROW Program Office submits the forms to the Financial Management Division for issuance of state warrants by the Comptroller's Office. The Financial Management Division forwards warrants for payment requests directly to the right of way staff.

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Ethnic Coding for ROW-A-15 Payment Request

See ROWIS Training videos and documentation.

Where required, include the ethnic code number on ROW-A-15 Payment Request to identify the payee as minority or non-minority.

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Code No.

Classification

Classification Includes Persons:

(1)

Black Americans

having origins in any of the Black racial groups of Africa.

(2)

Hispanic Americans

of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish or Portuguese culture or origin, regardless of race.

(3)

Native Americans

who are American Indians, Eskimos, Aleuts, or Native Hawaiians. Registration as an official member of an Indian tribe recognized by the Bureau of Indian Affairs is required for American Indians.

(4)

Asian-Pacific Americans

whose origins are from Japan, China, Taiwan, Korea, Vietnam, Laos, Cambodia, the Philippines, Samoa, Guam, the U. S. Trust Territories of the Pacific, and the Northern Marianas.

(5)

All Other

-

(6)

Unknown

-

(7)

Asian-Indian Americans

whose origins are from India, Pakistan, and Bangladesh.

(8)

Women

-

(9)

Alaskan Native

who are specifically native Alaskans, i.e. Inuits.



Indicate the appropriate code number in parentheses following the payee's name on ROW-A-15 Payment Request. These code numbers are different from those that are used in the Human Resources Policy Manual and are not related to personnel matters.

Complete the printed section at the bottom of each ROW-A-15 Payment Request to show the entire distribution of the statement total to the proper accounts or project according to current ethnic coding procedures.

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