• ♦Manual Notice 2008-1
• ►1. Administrative Requirements Preliminary to Formal Release for Right of Way Acquisition
  • ►1. Delineation between Right of Way Acquisition and Preliminary Engineering
    • ♦ROW CSJ Costs Versus Construction CSJ Costs
  • ►2. Requesting a ROW CSJ
    • ♦Procedures
  • ►3. Federal Program Authorization and Agreement
    • ♦Overview
    • ♦Procedures
  • ►4. Schematic Layout for Transportation Project
    • ♦Process
  • ►5. Environmental Clearance
    • ♦Process
  • ►6. Public Involvement (Public Hearing)
    • ♦Process
  • ►7. ROW Division Formal Release for Right of Way Acquisition
    • ♦Determination of Eligibility
  • ►8. Federal Project Numbers on Records
    • ♦Requirement
• ►2. Types of Project Releases
  • ►1. Release Types
    • ♦Overview
    • ♦Early Acquisition (Hardship, Protective Buy, and Donation)
    • ♦Request Limited Release for Utility Investigation
    • ♦Request for Limited Release for Appraisal Work Only
    • ♦Request for Partial Release
    • ♦Request for Full Release
    • ♦Request Limited Release for Relocation Assistance Only
    • ♦Request Limited Release for Utility Work Only
    • ♦Request for Release for Preliminary Engineering
  • ►2. Release for Right of Way Acquisition
    • ♦Additional Release Requirements
  • ►3. Release for Early Acquisition
    • ♦Procedures
• ►3. Early Acquisition of Right of Way
  • ►1. Types of Early Acquisition (for State)
    • ♦Definition
  • ►2. Policy on Early Acquisition (for State)
    • ♦Policy
  • ►3. General Requirements for Early Acquisition (for State)
    • ♦Requirements
  • ►4. Additional Requirements for Hardship Acquisition Submissions (for State)
    • ♦Requirements
  • ►5. Additional Requirements for Protective Buying Submissions (for State)
    • ♦Requirements
  • ►6. Additional Requirements for Submissions for Early Acquisition through Donation (for State)
    • ♦Requirements
  • ►7. Approval of Early Acquisition (for State)
    • ♦Process
  • ►8. Early Acquisition of Right of Way for LPA
    • ♦Requirements
• ►4. Administrative Requirements after Formal Release for Right of Way Acquisition
  • ►1. Overruns of Estimated Right of Way Cost
    • ♦Process
  • ►2. State Cost Participation in LPA Right of Way Acquisition
    • ♦Statutory Authority (for State) Cost Participation
    • ♦Commission Authorization for Right of Way Project Eligibility
    • ♦Rules and Regulations Governing State Cost Participation
    • ♦LPA Option (for State) Right of Way Acquisition
  • ►3. Effect of Approved Values on Authorized Right of Way Funds
    • ♦Process
  • ►4. Conversion of Right of Way Projects from State Funded to Federal
    • ♦Application of Conversion of Costs
    • ♦Conversion Procedures
    • ♦Payment Obligations and Date of Legal Obligation to Pay
  • ►5. Credits to Match Federal Funds
    • ♦Federal Funds Authorized for Right of Way
    • ♦Federal Funds Not Authorized for Right of Way
    • ♦Method of Credit
• ►5. Right of Way Property Acquisition
  • ►1. Right of Way Property Acquisition Policies and Procedures
    • ♦Basic Acquisition Responsibilities (for State)
    • ♦Basic Acquisition Responsibilities (for LPA)
  • ►2. District's Monitoring of LPA Acquisition
    • ♦Procedure
  • ►3. Informational Notice to Owners Required (for State and LPA)
    • ♦Procedure
  • ►4. Pre-appraisal Contact
    • ♦Procedure
  • ►5. Establishment of Just Compensation Required (for State and LPA)
    • ♦Procedure
  • ►6. Policies on Appraisal and State Acquisition of Improvements (for State)
    • ♦Policy
  • ►7. Policies on Appraisal and State Acquisition of Improvements (for LPA)
    • ♦Policy
  • ►8. Landowner’s Bill of Rights and Written Offer to Purchase Required (for State)
    • ♦Landowner’s Bill of Rights
    • ♦Written Offer to Purchase
  • ►9. Landowner’s Bill of Rights and Written Offer to Purchase Required (for LPA)
    • ♦Landowner’s Bill of Rights
    • ♦Written Offer to Purchase
  • ►10. Owner Retention of Improvements (for State and LPA)
    • ♦Procedure
  • ►11. Negotiation Contacts and Reports (for State)
    • ♦Procedure
  • ►12. Negotiation Contacts and Reports (for LPA)
    • ♦Procedure
  • ►13. Updating Offer of Just Compensation (for State and LPA)
    • ♦Procedure
  • ►14. Reopening of Negotiations after Eminent Domain Proceedings Have Been Initiated (for State and LPA)
    • ♦Procedure
  • ►15. Control of Access Rights (for State and LPA)
    • ♦Procedure
  • ►16. Policy on “Uneconomic Remainders” (Excess Takings) (for State)
    • ♦Policy
  • ►17. Policy on “Uneconomic Remainders” (Excess Takings) (for LPA)
    • ♦Policy
  • ►18. Overlooked Items in Property Valuation (for State)
    • ♦Procedure
  • ►19. Change in Property Status during Negotiations (for State)
    • ♦Procedure
  • ►20. Adverse Possession Involved in Acquisition (for State)
    • ♦Procedure
  • ►21. Encroachments (for State)
    • ♦Procedure
  • ►22. Acquisition of Undivided Interests in Property Acquired (for State)
    • ♦Procedure
  • ►23. Acquisition of Separate Easement Interests (for State)
    • ♦Procedure
  • ►24. Acquisition of Leasehold Interests (for State)
    • ♦Procedure
  • ►25. Information for Income Tax Purposes for Property Owners (for State)
    • ♦Procedure
  • ►26. Information for Income Tax Purposes for Property Owners (for LPA)
    • ♦Procedure
  • ►27. Rest Areas (or Roadside Parks) (for State)
    • ♦Procedure
  • ►28. Irrigation and Drainage Canals (for State and LPA)
    • ♦Procedure
  • ►29. Cemeteries (for State)
    • ♦Procedure
    • ♦Impact Categories
  • ►30. Acquisition of TxDOT Employees' Property (for State and LPA)
    • ♦Procedures
  • ►31. Requesting Federal Assistance in Acquiring Private Property (for State)
    • ♦Procedure
  • ►32. Administrative Settlements (for State)
    • ♦Procedure
  • ►33. Guidelines for the Administrative Settlement (for LPA)
    • ♦Procedure
• ►6. Right of Way Donations and Exchanges
  • ►1. Overview
    • ♦For State
  • ►2. Legal Requirements to Accept Donation (for State)
    • ♦Statutory Requirements
    • ♦Rules Requirements
  • ►3. Exchanges (for State)
    • ♦Procedure
  • ►4. Procedures for Receiving Donations (for State)
    • ♦Procedure
  • ►5. Donation Requests Not Associated With Projects (for State)
    • ♦Procedure
  • ►6. Procedures for Receiving Donations (for LPA)
    • ♦Procedure
  • ►7. Matching Fund Credits
    • ♦Matching Fund Credits to LPA (State-Funded Project; No Federal-Aid)
    • ♦Matching Fund Credits (Federal-aid Project)
• ►7. Procedures Regarding Advertising Sign Interests
  • ►1. Advertising Sign Interests
    • ♦Procedure
    • ♦Relocation Procedures For Signs With Valid Permits
  • ►2. Moving Certain Off-Premise Signs (for State)
    • ♦Overview
    • ♦Sign Criteria
    • ♦Waiver of Damages
  • ►3. General Procedures (for LPA)
    • ♦Overview
  • ►4. Leasehold Signs (for LPA)
    • ♦Procedure
• ►8. Fencing Policies and Procedures
  • ►1. Fencing Policies (for State)
    • ♦Policy
  • ►2. Control of Access Fences (for State)
    • ♦Procedure
  • ►3. Jointly Owned Property Line Fence (for State)
    • ♦Procedure
  • ►4. Fencing Procedure (for LPA)
    • ♦Procedure
• ►9. Passes, Stock Passes, and Cattle Guards
  • ►1. Pass Policies (for State)
    • ♦Policy
  • ►2. Guidelines for Land Use Facilities (TxDOT) (for State)
    • ♦Overview
    • ♦Passes
    • ♦Procedure
  • ►3. Inclusion of Pass Privileges in Instrument of Conveyance (for State)
    • ♦Procedure
  • ►4. Permits for Passes (for State)
    • ♦Procedure
  • ►5. Conveyance and Title Requirements for Passes (for State)
    • ♦Procedure
  • ►6. Negotiation for Passes (for State)
    • ♦Procedure
  • ►7. Submission for Payment When Pass Involved (for State)
    • ♦Procedure
  • ►8. Cost Charge for Passes (for State)
    • ♦Procedure
  • ►9. Pass Policies (for LPA)
    • ♦Commission Policy
  • ►10. Cost Charge for Passes (for LPA)
    • ♦Negotiation
    • ♦Deeds and Title Requirements
    • ♦Special Purchase Agreement
    • ♦Cost Charge
• ►10. Acquisition of State-Owned Lands for Right of Way
  • ►1. Appraising State-Owned Property
    • ♦Valuation
  • ►2. Property Adjustment Work on State Owned Lands
    • ♦Procedure
  • ►3. General Submission Requirements for Formal Negotiations
    • ♦Procedure
  • ►4. Texas Departments of State Health Services and of Aging and Disability Services Lands
    • ♦Procedure
  • ►5. Parks and Wildlife Department Lands
    • ♦Procedure
  • ►6. University of Texas Lands
    • ♦Procedure
  • ►7. Permanent School Fund Land
    • ♦Procedure
  • ►8. Veterans Land Board Land Under Contract to a Veteran
    • ♦General
    • ♦TxDOT Appraisal Procedure
    • ♦Negotiations and Procedure for Fee Title
    • ♦Right of Way Deed
    • ♦Memorandum of Agreement (MOA)
    • ♦Attorney's Certificates
    • ♦Title Policy Commitment
    • ♦Billing Assembly/Submission to the ROW Division/Closing
    • ♦Negotiations for Right of Way Easements
    • ♦Billing Submission to the ROW Division
    • ♦Eminent Domain Proceedings
  • ►9. TxDOT Lands
    • ♦Procedure
  • ►10. LPA As Acquiring Agent
    • ♦Procedure
• ►11. Acquisition of Federal Lands for Right of Way
  • ►1. Regulations Governing Acquisition of Federal Lands
    • ♦Overview
  • ►2. Acquisition Procedures for Federal Lands (by State)
    • ♦Procedure
    • ♦Property Adjustment Work on Federal Lands (for State)
    • ♦Forest Service Lands
    • ♦Lands under Jurisdiction of Corps of Engineers
    • ♦Lands under Jurisdiction of Bureau of Land Management (BLM)
    • ♦Lands under Jurisdiction of U. S. Fish and Wildlife Service (USFWS)
  • ►3. Acquisition Procedures for Federal Lands (for LPA)
    • ♦General
    • ♦Property Adjustment Work on Federal Lands (by LPA)
• ►12. Acquisition of County or City Property for Right of Way
  • ►1. For State and LPA
    • ♦Authority
    • ♦General
  • ►2. Acquisition of Property for LPA Exchange
    • ♦Authority
  • ►3. Acquisition of Replacement Lands (Federally funded projects)
    • ♦For State and LPA
• ►13. Instruments of Conveyance for On-System Projects
  • ►1. General Requirements for Proper Conveyance
    • ♦Requirements
  • ►2. Standard Conveyance Forms
    • ♦Procedure
    • ♦Special Clause for Reserving Minerals
    • ♦Use of Correction Deed Form ROW-N-147
    • ♦Special Warranty Deeds
    • ♦Possession and Use Agreement, Form ROW-N-7
    • ♦Memorandum of Agreement (MOA)
• ►14. Special Clauses for Conveyance Instruments
  • ►1. Overview
    • ♦Policy (for State and LPA)
  • ►2. Approved Special Clauses for Use in Conveyance Instruments
    • ♦Use of Clauses (for State and LPA)
    • ♦Retention of Improvements
    • ♦Appointment of Single Payee or Attorney-in-Fact
    • ♦Bisected Improvements
    • ♦Stock Pass and other Pass Privileges
    • ♦Special Mineral Clause
    • ♦Retention of Private Right
    • ♦Conflict of Title and Encroaching Improvements (for State)
    • ♦Conflict of Title and Encroaching Improvements (for LPA)
    • ♦Temporary Right of Occupancy
    • ♦Exceptions to Title
• ►15. Title Requirements and Procedure for Title Examination, Escrow, and Closing
  • ►1. Title Requirements: Policy Regarding Kind of Title to be Acquired
    • ♦Overview (or State and LPA)
  • ►2. Title Requirements: General Title Requirements (for State and LPA)
    • ♦General Requirements for Lands Acquired
    • ♦Donated Parcels
    • ♦Title Requirements: For LPA
    • ♦Mortgages and Liens
    • ♦Leases and Private Rights
    • ♦Public Utility Easements
    • ♦Current and Delinquent Taxes
    • ♦Minerals
    • ♦Restrictions
    • ♦Curative Work
    • ♦Hotel/Motel Occupancy Taxes
• ►16. Title Insurance: Title Reports and Policies, Escrow and Closing
  • ►1. Title Insurance Requirements (for State)
    • ♦General
  • ►2. Title Insurance Requirements (for LPA)
    • ♦General
  • ►3. Acceptable Title Commitment and Title Policy Exceptions
    • ♦Liens, Defects and Encumbrances
    • ♦Restrictive Covenants
    • ♦Survey Exceptions
    • ♦Tax Exceptions
    • ♦Easement Exceptions
    • ♦Lease Exceptions
    • ♦Mineral Exceptions
    • ♦Retention of Improvements
    • ♦Other Property Interests
    • ♦Rights of Parties in Possession
  • ►4. Approved Title Companies
    • ♦General
  • ►5. Procuring Title Data
    • ♦General
  • ►6. Title Policy Commitments
    • ♦General
  • ►7. Title Insurance Policies
    • ♦For State
    • ♦For LPA
  • ►8. Fees for Title Services
    • ♦General
  • ►9. Certificates Required of Title Companies
    • ♦General
  • ►10. Closing by Title Company
    • ♦Procedure
  • ►11. Closing and Recording Procedures
    • ♦Procedure
  • ►12. Title Company's Closing Statement
    • ♦Procedure
  • ►13. Recording of Legal Instruments (for State)
    • ♦Procedure
  • ►14. Recording of Legal Instruments (for LPA)
    • ♦Procedure
  • ►15. Escrow Services by Title Company
    • ♦Procedure
• ►17. Attorney's Certificates: Title Examination, Escrow, and Closing
  • ►1. Use of Attorney's Certificate Procedure (for State)
    • ♦Procedure
  • ►2. Use of Attorney's Certificate Procedure (for LPA)
    • ♦Procedure
  • ►3. Attorney's Certificates and Their Usage
    • ♦Procedure
• ►18. General Payment Policies and Procedures for State and LPA
  • ►1. General Payment Policy
    • ♦Overview
    • ♦Preparation of "Billing Statement" (Form 132) or “Payment Request” (ROW-A-15)
    • ♦Ethnic Coding for Form 132, or ROW-A-15, Payment Request
  • ►2. Refund to State Based on Final Judgment
    • ♦Overview
  • ►3. Billings for Fee Appraisers, Technical Experts, and Expert Witnesses
    • ♦Payment for Appraisals for Negotiation Purposes (for State)
    • ♦Payment for Appraisers' Eminent Domain Services (for State)
    • ♦Payment for Appraisers' Eminent Domain Services (for LPA)
    • ♦Payment for Appraisals for Design Purposes
    • ♦Payment of Expert Witness
    • ♦Payment of Technical Expert
  • ►4. Payment Submissions for Negotiated Parcels (for State)
    • ♦Procedure
  • ►5. Payment Procedures for Negotiated Parcels (for LPA)
    • ♦Procedure
  • ►6. Payment When Escrow Procedure is Used
    • ♦Procedure
  • ►7. Payment for Recording Instruments of Conveyance
    • ♦Procedure
  • ►8. Payments for Leasehold Interests (for State and LPA)
    • ♦Payment Procedure When Leasehold and Fee Interests Are Negotiated
  • ►9. Payment for Title Work
    • ♦Payment for Title Company Expenses (for State and LPA)
  • ►10. Payment and Pay Procedures for LPA Acquisition
    • ♦Overview
  • ►11. State Reimbursement for LPA Acquired Right of Way
    • ♦LPA's Requests for Reimbursement
    • ♦LPA Reimbursement Forms
  • ►12. Submission for Reimbursement of Right of Way Fencing
    • ♦Lump Sum
    • ♦Actual Cost
• ►19. Incidental Expenses on Transfer of Real Property
  • ►1. General Requirements (for State and LPA)
    • ♦Requirements for State and LPA
    • ♦Additional Requirements (for LPA)
    • ♦Recording and Transfer Fees (for State and LPA)
    • ♦Mortgage Prepayment Penalty (for State and LPA)
    • ♦State Responsibility for Making Payment
    • ♦Payment Requests

Right of Way Manual Vol. 2 - Right of Way Acquisition

October 2008

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