Chapter 13: Instruments of Conveyance for On-System ProjectsAnchor: #i1000528
Section 1: General Requirements for Proper ConveyanceAnchor: #i1000533
Deeds, easements, and other instruments of conveyance will be prepared on standard forms by TxDOT representatives in accordance with the provisions of Standard Conveyance Forms. All instruments must show the name of grantors or other parties the same as on the title report, and the cash consideration recited in the deed must be the amount of money actually paid the owner. Signatures and acknowledgments should be in exact agreement with the names of grantors or other parties appearing in the caption or the body of the instrument. The signatures and acknowledgments of both married parties named as grantors are required, unless other requirements are made by the title company.
For any conveyance to or from an individual person or persons, the following disclosure notice (in bold text below) must be added in 12-point boldfaced type or 12-point uppercase letters on the first page of the conveyance document, per Property Code, Section 11.008:
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
Exceptions to the laws regarding conveyance are numerous; therefore, when abnormal situations arise, consult the ROW Program Office.