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Section 12: Submission for Reimbursement of Right of Way Fencing

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Lump Sum

The local government's reimbursement request on the firm commitment for right of way fencing (under the supplemental agreement to the project's contractual agreement) must be made on ROW-A-15, Payment Request, (see General Payment Policy and Procedures ) and supported by County's or City's Support for ROW-A-15, Payment Request, on Lump Sum Fencing. Fencing must be completed on the entire project and only one billing per project will be processed, unless more than one agreement is authorized.

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Actual Cost

If the local government prefers not to use the firm commitment agreement method for right of way fencing and values for existing fences (or damages for an unfenced condition have not been included in the approved value), the local government may be reimbursed on the basis of its actual costs instead of entering into the firm commitment agreement. The billing must be made on ROW-A-15, Payment Request, and supported by a breakdown of the cost of labor, materials, and equipment. If fencing is done by contract, also attach a copy of the successful bid received on a competitive bid basis. Also, support ROW-A-15, Payment Request, by showing:

  • distribution of the total cost, by parcel,
  • the description of the type of fence constructed,
  • the total linear feet of fencing constructed, and
  • the average cost per linear foot.

Fencing reimbursement on the actual cost basis can be made when right of way fencing on a parcel is complete and paid for. The number of fencing submissions should be kept to a minimum by combining as many parcels as possible in each billing.

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