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• ♦Manual Notice 2006-2
• ►1. Administrative Requirements Preliminary to Formal Release for Right of Way Acquisition
  • ►1. Delineation between Right of Way Acquisition and Preliminary Engineering
    • ♦ROW CSJ Costs Versus Construction CSJ Costs
  • ►2. Requesting a ROW CSJ
    • ♦Procedures
  • ►3. Federal Program Authorization and Agreement
    • ♦Overview
    • ♦Procedures
  • ►4. Schematic Layout for Transportation Project
    • ♦Process
  • ►5. Environmental Clearance
    • ♦Process
  • ►6. Public Involvement (Public Hearing)
    • ♦Process
  • ►7. ROW Division Formal Release for Right of Way Acquisition
    • ♦Determination of Eligibility
  • ►8. Federal Project Numbers on Records
    • ♦Requirement
• ►2. Types of Project Releases
  • ►1. Release Types
    • ♦Overview
    • ♦Advance Acquisition (Hardship, Protective Buy, and Donation)
    • ♦Request Limited Release for Utility Investigation
    • ♦Request for Limited Release for Appraisal Work Only
    • ♦Request for Partial Release
    • ♦Request for Full Release
    • ♦Request Limited Release for Relocation Assistance Only
    • ♦Request Limited Release for Utility Work Only
    • ♦Request for Release for Preliminary Engineering
  • ►2. Release for Right of Way Acquisition
    • ♦Additional Release Requirements
  • ►3. Release for Advance Acquisition
    • ♦Procedures
• ►3. Advance Acquisition of Right of Way
  • ►1. Types of Advance Acquisition (for State)
    • ♦Definition
  • ►2. Policy on Advance Acquisition (for State)
    • ♦Policy
  • ►3. General Requirements for Advance Acquisition (for State)
    • ♦Requirements
  • ►4. Additional Requirements for Hardship Acquisition Submissions (for State)
    • ♦Requirements
  • ►5. Additional Requirements for Protective Buying Submissions (for State)
    • ♦Requirements
  • ►6. Additional Requirements for Submissions for Advance Acquisition through Donation (for State)
    • ♦Requirements
  • ►7. Approval of Advance Acquisition (for State)
    • ♦Process
  • ►8. Advance Acquisition of Right of Way for LPA
    • ♦Requirements
• ►4. Administrative Requirements after Formal Release for Right of Way Acquisition
  • ►1. Overruns of Estimated Right of Way Cost
    • ♦Process
  • ►2. State Cost Participation in LPA Right of Way Acquisition
    • ♦Statutory Authority (for State) Cost Participation
    • ♦Commission Authorization for Right of Way Project Eligibility
    • ♦Rules and Regulations Governing State Cost Participation
    • ♦LPA Option (for State) Right of Way Acquisition
  • ►3. Effect of Approved Values on Authorized Right of Way Funds
    • ♦Process
  • ►4. Conversion of Right of Way Projects from State Funded to Federal
    • ♦Application of Conversion of Costs
    • ♦Conversion Procedures
    • ♦Payment Obligations and Date of Legal Obligation to Pay
  • ►5. Credits to Match Federal Funds
    • ♦Federal Funds Authorized for Right of Way
    • ♦Federal Funds Not Authorized for Right of Way
    • ♦Method of Credit
• ▼5. Right of Way Property Acquisition
  • ►1. Right of Way Property Acquisition Policies and Procedures
    • ♦Basic Acquisition Responsibilities (for State)
    • ♦Basic Acquisition Responsibilities (for LPA)
  • ►2. District's Monitoring of LPA Acquisition
    • ♦Procedure
  • ►3. Informational Notice to Owners Required (for State and LPA)
    • ♦Procedure
  • ►4. Pre-appraisal Contact
    • ♦Procedure
  • ►5. Establishment of Just Compensation Required (for State and LPA)
    • ♦Procedure
  • ►6. Policies on Appraisal and State Acquisition of Improvements (for State)
    • ♦Policy
  • ►7. Policies on Appraisal and State Acquisition of Improvements (for LPA)
    • ♦Policy
  • ►8. Written Offer to Purchase Required (for State)
    • ♦Procedure
  • ▼9. Written Offer to Purchase Required (for LPA)
    • ♦Procedure
  • ►10. Owner Retention of Improvements (for State and LPA)
    • ♦Procedure
  • ►11. Negotiation Contacts and Reports (for State)
    • ♦Procedure
  • ►12. Negotiation Contacts and Reports (for LPA)
    • ♦Procedure
  • ►13. Updating Offer of Just Compensation (for State and LPA)
    • ♦Procedure
  • ►14. Reopening of Negotiations after Eminent Domain Proceedings Have Been Initiated (for State and LPA)
    • ♦Procedure
  • ►15. Control of Access Rights (for State and LPA)
    • ♦Procedure
  • ►16. Policy on “Uneconomic Remainders” (Excess Takings) (for State)
    • ♦Policy
  • ►17. Policy on “Uneconomic Remainders” (Excess Takings) (for LPA)
    • ♦Policy
  • ►18. Overlooked Items in Property Valuation (for State)
    • ♦Procedure
  • ►19. Change in Property Status during Negotiations (for State)
    • ♦Procedure
  • ►20. Adverse Possession Involved in Acquisition (for State)
    • ♦Procedure
  • ►21. Encroachments (for State)
    • ♦Procedure
  • ►22. Acquisition of Undivided Interests in Property Acquired (for State)
    • ♦Procedure
  • ►23. Acquisition of Separate Easement Interests (for State)
    • ♦Procedure
  • ►24. Acquisition of Leasehold Interests (for State)
    • ♦Procedure
  • ►25. Information for Income Tax Purposes for Property Owners (for State)
    • ♦Procedure
  • ►26. Information for Income Tax Purposes for Property Owners (for LPA)
    • ♦Procedure
  • ►27. Rest Areas (or Roadside Parks) (for State)
    • ♦Procedure
  • ►28. Irrigation and Drainage Canals (for State and LPA)
    • ♦Procedure
  • ►29. Cemeteries (for State)
    • ♦Procedure
    • ♦Impact Categories
  • ►30. Acquisition of TxDOT Employees' Property (for State and LPA)
    • ♦Procedures
  • ►31. Requesting Federal Assistance in Acquiring Private Property (for State)
    • ♦Procedure
  • ►32. Administrative Settlements (for State)
    • ♦Procedure
  • ►33. Guidelines for the Administrative Settlement (for LPA)
    • ♦Procedure
• ►6. Right of Way Donations and Exchanges
  • ►1. Overview
    • ♦For State
  • ►2. Legal Requirements to Accept Donation (for State)
    • ♦Statutory Requirements
    • ♦Rules Requirements
  • ►3. Exchanges (for State)
    • ♦Procedure
  • ►4. Procedures for Receiving Donations (for State)
    • ♦Procedure
  • ►5. Donation Requests Not Associated With Projects (for State)
    • ♦Procedure
  • ►6. Procedures for Receiving Donations (for LPA)
    • ♦Procedure
  • ►7. Matching Fund Credits
    • ♦Matching Fund Credits to LPA (State-Funded Project; No Federal-Aid)
    • ♦Matching Fund Credits (Federal-aid Project)
• ►7. Procedures Regarding Advertising Sign Interests
  • ►1. Advertising Sign Interests
    • ♦Procedure
    • ♦Relocation Procedures For Signs With Valid Permits
  • ►2. Moving Certain Off-Premise Signs (for State)
    • ♦Overview
    • ♦Sign Criteria
    • ♦Waiver of Damages
  • ►3. General Procedures (for LPA)
    • ♦Overview
  • ►4. Leasehold Signs (for LPA)
    • ♦Procedure
• ►8. Fencing Policies and Procedures
  • ►1. Fencing Policies (for State)
    • ♦Policy
  • ►2. Control of Access Fences (for State)
    • ♦Procedure
  • ►3. Jointly Owned Property Line Fence (for State)
    • ♦Procedure
  • ►4. Fencing Procedure (for LPA)
    • ♦Procedure
• ►9. Passes, Stock Passes, and Cattle Guards
  • ►1. Pass Policies (for State)
    • ♦Policy
  • ►2. Guidelines for Land Use Facilities (TxDOT) (for State)
    • ♦Overview
    • ♦Passes
    • ♦Procedure
  • ►3. Inclusion of Pass Privileges in Instrument of Conveyance (for State)
    • ♦Procedure
  • ►4. Permits for Passes (for State)
    • ♦Procedure
  • ►5. Conveyance and Title Requirements for Passes (for State)
    • ♦Procedure
  • ►6. Negotiation for Passes (for State)
    • ♦Procedure
  • ►7. Submission for Payment When Pass Involved (for State)
    • ♦Procedure
  • ►8. Cost Charge for Passes (for State)
    • ♦Procedure
  • ►9. Pass Policies (for LPA)
    • ♦Commission Policy
  • ►10. Cost Charge for Passes (for LPA)
    • ♦Negotiation
    • ♦Deeds and Title Requirements
    • ♦Special Purchase Agreement
    • ♦Cost Charge
• ►10. Acquisition of State-Owned Lands for Right of Way
  • ►1. Appraising State-Owned Property
    • ♦Valuation
  • ►2. Property Adjustment Work on State Owned Lands
    • ♦Procedure
  • ►3. General Submission Requirements for Formal Negotiations
    • ♦Procedure
  • ►4. Texas Department of Mental Health and Mental Retardation Lands
    • ♦Procedure
  • ►5. Parks and Wildlife Department Lands
    • ♦Procedure
  • ►6. University of Texas Lands
    • ♦Procedure
  • ►7. Permanent School Fund Land
    • ♦Procedure
  • ►8. Veterans Land Board Land Under Contract to a Veteran
    • ♦General
    • ♦TxDOT Appraisal Procedure
    • ♦Negotiations and Procedure for Fee Title
    • ♦Right of Way Deed
    • ♦Memorandum of Agreement (MOA)
    • ♦Attorney's Certificates
    • ♦Title Policy Commitment
    • ♦Billing Assembly/Submission to the ROW Division/Closing
    • ♦Negotiations for Right of Way Easements
    • ♦Billing Submission to the ROW Division
    • ♦Eminent Domain Proceedings
  • ►9. TxDOT Lands
    • ♦Procedure
  • ►10. LPA As Acquiring Agent
    • ♦Procedure
• ►11. Acquisition of Federal Lands for Right of Way
  • ►1. Regulations Governing Acquisition of Federal Lands
    • ♦Overview
  • ►2. Acquisition Procedures for Federal Lands (by State)
    • ♦Procedure
    • ♦Property Adjustment Work on Federal Lands (for State)
    • ♦Forest Service Lands
    • ♦Lands under Jurisdiction of Corps of Engineers
    • ♦Lands under Jurisdiction of Bureau of Land Management (BLM)
    • ♦Lands under Jurisdiction of U. S. Fish and Wildlife Service (USFWS)
  • ►3. Acquisition Procedures for Federal Lands (for LPA)
    • ♦General
    • ♦Property Adjustment Work on Federal Lands (by LPA)
• ►12. Acquisition of County or City Property for Right of Way
  • ►1. For State and LPA
    • ♦Authority
    • ♦General
  • ►2. Acquisition of Property for LPA Exchange
    • ♦Authority
  • ►3. Acquisition of Replacement Lands (Federally funded projects)
    • ♦For State and LPA
• ►13. Instruments of Conveyance for On-System Projects
  • ►1. General Requirements for Proper Conveyance
    • ♦Requirements
  • ►2. Standard Conveyance Forms
    • ♦Procedure
    • ♦Special Clause for Reserving Minerals
    • ♦Use of Correction Deed Form ROW-N-147
    • ♦Special Warranty Deeds
    • ♦Possession and Use Agreement, Form ROW-N-7
    • ♦Memorandum of Agreement (MOA)
• ►14. Special Clauses for Conveyance Instruments
  • ►1. Overview
    • ♦Policy (for State and LPA)
  • ►2. Approved Special Clauses for Use in Conveyance Instruments
    • ♦Use of Clauses (for State and LPA)
    • ♦Retention of Improvements
    • ♦Appointment of Single Payee or Attorney-in-Fact
    • ♦Bisected Improvements
    • ♦Stock Pass and other Pass Privileges
    • ♦Special Mineral Clause
    • ♦Retention of Private Right
    • ♦Conflict of Title and Encroaching Improvements (for State)
    • ♦Conflict of Title and Encroaching Improvements (for LPA)
    • ♦Temporary Right of Occupancy
    • ♦Exceptions to Title
• ►15. Title Requirements and Procedure for Title Examination, Escrow, and Closing
  • ►1. Title Requirements: Policy Regarding Kind of Title to be Acquired
    • ♦Overview (or State and LPA)
  • ►2. Title Requirements: General Title Requirements (for State and LPA)
    • ♦General Requirements for Lands Acquired
    • ♦Donated Parcels
    • ♦Title Requirements: For LPA
    • ♦Mortgages and Liens
    • ♦Leases and Private Rights
    • ♦Public Utility Easements
    • ♦Current and Delinquent Taxes
    • ♦Minerals
    • ♦Restrictions
    • ♦Curative Work
    • ♦Hotel/Motel Occupancy Taxes
• ►16. Title Insurance: Title Reports and Policies, Escrow and Closing
  • ►1. Title Insurance Requirements (for State)
    • ♦General
  • ►2. Title Insurance Requirements (for LPA)
    • ♦General
  • ►3. Acceptable Title Commitment and Title Policy Exceptions
    • ♦Liens, Defects and Encumbrances
    • ♦Restrictive Covenants
    • ♦Survey Exceptions
    • ♦Tax Exceptions
    • ♦Easement Exceptions
    • ♦Lease Exceptions
    • ♦Mineral Exceptions
    • ♦Retention of Improvements
    • ♦Other Property Interests
    • ♦Rights of Parties in Possession
  • ►4. Approved Title Companies
    • ♦General
  • ►5. Procuring Title Data
    • ♦General
  • ►6. Title Policy Commitments
    • ♦General
  • ►7. Title Insurance Policies
    • ♦For State
    • ♦For LPA
  • ►8. Fees for Title Services
    • ♦General
  • ►9. Certificates Required of Title Companies
    • ♦General
  • ►10. Closing by Title Company
    • ♦Procedure
  • ►11. Closing and Recording Procedures
    • ♦Procedure
  • ►12. Title Company's Closing Statement
    • ♦Procedure
  • ►13. Recording of Legal Instruments (for State)
    • ♦Procedure
  • ►14. Recording of Legal Instruments (for LPA)
    • ♦Procedure
  • ►15. Escrow Services by Title Company
    • ♦Procedure
• ►17. Attorney's Certificates: Title Examination, Escrow, and Closing
  • ►1. Use of Attorney's Certificate Procedure (for State)
    • ♦Procedure
  • ►2. Use of Attorney's Certificate Procedure (for LPA)
    • ♦Procedure
  • ►3. Attorney's Certificates and Their Usage
    • ♦Procedure
• ►18. General Payment Policies and Procedures for State and LPA
  • ►1. General Payment Policy
    • ♦Overview
    • ♦Preparation of "Billing Statement" (Form 132) or “Payment Request” (ROW-A-15)
    • ♦Ethnic Coding for Form 132, or ROW-A-15, Payment Request
  • ►2. Refund to State Based on Final Judgment
    • ♦Overview
  • ►3. Billings for Fee Appraisers, Technical Experts, and Expert Witnesses
    • ♦Payment for Appraisals for Negotiation Purposes (for State)
    • ♦Payment for Appraisers' Eminent Domain Services (for State)
    • ♦Payment for Appraisers' Eminent Domain Services (for LPA)
    • ♦Payment for Appraisals for Design Purposes
    • ♦Payment of Expert Witness
    • ♦Payment of Technical Expert
  • ►4. Payment Submissions for Negotiated Parcels (for State)
    • ♦Procedure
  • ►5. Payment Procedures for Negotiated Parcels (for LPA)
    • ♦Procedure
  • ►6. Payment When Escrow Procedure is Used
    • ♦Procedure
  • ►7. Payment for Recording Instruments of Conveyance
    • ♦Procedure
  • ►8. Payments for Leasehold Interests (for State and LPA)
    • ♦Payment Procedure When Leasehold and Fee Interests Are Negotiated
  • ►9. Payment for Title Work
    • ♦Payment for Title Company Expenses (for State and LPA)
  • ►10. Payment and Pay Procedures for LPA Acquisition
    • ♦Overview
  • ►11. State Reimbursement for LPA Acquired Right of Way
    • ♦LPA's Requests for Reimbursement
    • ♦LPA Reimbursement Forms
  • ►12. Submission for Reimbursement of Right of Way Fencing
    • ♦Lump Sum
    • ♦Actual Cost
• ►19. Incidental Expenses on Transfer of Real Property
  • ►1. General Requirements (for State and LPA)
    • ♦Requirements for State and LPA
    • ♦Additional Requirements (for LPA)
    • ♦Recording and Transfer Fees (for State and LPA)
    • ♦Mortgage Prepayment Penalty (for State and LPA)
    • ♦State Responsibility for Making Payment
    • ♦Payment Requests

Anchor: #i1004588

Section 9: Written Offer to Purchase Required (for LPA)

Anchor: #i1004593

Procedure

Follow the same procedure as for the State, except that the offer is signed by an authorized LPA representative. Retain copies of all signed letters in LPA files and promptly forward one copy of the offer letter to the District.