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Section 2: Change Order Approval Authority

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Policy

CO approval authority is based on the franchise model as outlined in the May 30, 2012 policy memo shown in Appendix A. District Engineers will delegate signature authority in accordance with policy. When signed by the designated official, the CO is approved.

Adhere to district policy and procedures in the review and approval of COs that may be approved at the district level.

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Federal-Aid Projects - Projects of Division Interest (PoDI)

Refer to Chapter 16, "FHWA Oversight Requirements," for more information

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State Funded Projects

COs on state funded projects are approved in accordance with the franchise model approval authority outlined in the May 30, 2012 policy memo shown in Appendix A. CO work may not begin until either written or verbal approval is obtained. Signatures must follow District, Construction Division, and Executive Director Signature authority found on Contract Services Division webpage.

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Extending or Adding Project Limits to the Contract

Districts may extend or add project limits if all of the following conditions are met.

If all the above conditions are not met, a CO must be submitted for DE approval, regardless of the amount. Be sure to maintain the integrity of the competitive bid process.

Use the following procedure to add CSJs to the contract through a contract CO,

Anchor: #i1011209How to Add CSJs to the Contract (State Funded Projects Only)

Responsible D/D

Action Required

District

  • Notifies Construction Division (CST), Design Division (DES), and Finance Division (FIN) there is a need to add a new control section job (CSJ) to a project
  • Assigns a CSJ number
  • Updates the “Remarks” field on the P1 screen in DCIS

CST

  • Updates SiteManager

DES

  • Updates “Contract CSJ” field in DCIS

FIN

Adds the CSJ to FIMS upon receipt of the CO



CO Submission Requirements Related to Added Limits

The approval of added limit COs will require the following documentation.

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