Chapter 16: Local Government Contract Oversight

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Section 1: District Responsibilities

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Overview

This chapter provides information related to district responsibilities associated with the administration and oversight of highway improvement contracts and related transportation projects let or administered by local government (LG) entities, including regional mobility authorities (RMAs) and local toll authorities. The responsibility for the administration of these contracts is similar to that associated with federal-aid highway improvement contracts for which a State Letter of Oversight Authority (SLOA) has been issued to the state agency.

In order to parallel the instruction provided to local governments in Module 11 of the department’s Local Government Project Procedures (LGPP), this chapter is organized in the same manner. Guidance and checklists are provided for the following four contract phases included in the LGPP:

  1. bid document preparation
  2. letting and award
  3. contract execution
  4. contract administration.

The checklists provided for these contract phases are divided into two sections:

  • federal requirements and
  • state requirements.

Ensure that approval has been obtained from the Executive Director prior to allowing a local government to let and administer a contract. Send all submissions associated with highway improvement contracts and related transportation projects let or administered by local governments to the attention of the Design Division (DES). DES, in turn, will disseminate the information received to the appropriate offices and divisions for review and approval. Contact the appropriate division or office for additional guidance in the appropriate areas of responsibility. Division or office contacts for specific areas of responsibility are included, if applicable. In the absence of specific contact information, coordinate with DES.

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