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Section 6: Partnering

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Policy

Every construction project is a joint effort between the Department and the contractor. Cooperate with contractor personnel to expedite the work without violating the terms and conditions of the contract.

Use the Department’s Partnering Program to improve working relationships and reduce construction related disputes and claims. The goals of the program are to:

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  • handle issues fairly and honestly,
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  • interpret and apply the specifications in a reasonable manner (this does not relieve the contractor of their responsibility in conforming to the specifications), and
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  • maximize the quality and efficiency in a fair manner.

The need for partnering will be determined by the district engineer (DE) after consideration of the following factors:

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Procedure

Complete the following tasks to arrange an informal partnering meeting.

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  • Compile a list of the individuals and entities who should participate in the initial partnering workshop, including:
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    • department personnel (e.g., inspectors, record keepers, project engineers),
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    • contractor personnel (e.g., foremen, superintendents, project managers), and
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    • representatives of all interested parties (e.g., subcontractors, material suppliers, city and county officials, utility companies).
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  • Select an internal facilitator responsible for meeting planning, development, delivery, and producing and supplying participants with the final report.
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  • Schedule the partnering meeting.
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  • Provide sufficient advance notification to identified meeting participants to ensure attendance.
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  • Conduct the meeting-may be held prior to or in combination with the preconstruction meeting.
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  • Reimburse the contractor for half the costs of the partnering meeting.
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Partnering Performance

Either party may withdraw from an agreement reached at a partnering meeting by providing written notice to the other party. Make every reasonable effort to restore a partnering agreement prior to providing written notice of the Department’s withdrawal from the agreement. The sole remedy for non-performance of a partnering agreement is termination of the agreement.

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