Section 6: Agreement ExecutionAnchor: #i1002757
This section describes the procedures for completing the execution of an agreement.Anchor: #i1002767
All copies of the Agreement for Authorized Stocking of Pretested and Approved Materials signed by the Producer/Supplier/Warehouse are forwarded directly to the Business Management Section (CST-BMS).Anchor: #i1002777
All copies of the agreement are reviewed to ensure that the Producer/Supplier/Warehouse and, if necessary, the Storage Facility Agent have signed the agreements and the agreements contain original signatures.
NOTE: At least one copy of the agreement must contain an original signature.
Copies of an agreement with reproduced signatures will not be processed for execution.Anchor: #i1002792
All copies of the signed agreement are reviewed thoroughly to ensure that none of the provisions have been altered by the Producer/Supplier/Warehouse.
If the Producer/Supplier/Warehouse altered any of the provisions of the signed agreement, CST-BMS contacts the Responsible Branch Warehousing Program Coordinator and the Contract Services Section of the General Services Division (GSD-CSS) for approval to execute the agreement for TxDOT. TxDOT will not execute agreements containing altered provisions without the approval of the Responsible Branch and GSD-CSS.Anchor: #i1002809
Initial Visit and Agreement Execution Coordination
At the conclusion of a satisfactory initial visit, the Responsible Branch Warehousing Program Coordinator provides CST-BMS personnel with an ‘Initial Visit’ memorandum.
CST-BMS personnel then processes the agreement for execution by TxDOT.Anchor: #i1002824
Prepare an agreement for execution using the following procedure
Remove any unsigned copies of the agreement from the CST-BMS files.
Assign a number to the signed agreement. The number consists of seven characters, with each set of characters separated by a hyphen:
EXAMPLE: The third agreement processed in 2007 is assigned number 07-WPM-03. Type the number in the space provided at the top right hand corner on each copy of the agreement.
Place a routing tag on the original copies of the agreement. Route the agreements to the:
Tag the signature page of each original copy of the agreement to identify where the CST-M&P Director signs the agreement on behalf of TxDOT and attach the approved Form 1909 or approval for renewal.
Upon execution of the agreement by the CST-M&P Director or Assistant Section Director, all copies of the agreement are returned to CST-BMS.
Review all copies of the executed agreement to ensure the CST-M&P Director has signed with an original signature, and an execution date is indicated.