Section 8: Agreement RenewalAnchor: #i1002862
This section describes the process for renewing Agreements for Authorized Stocking of Pretested and Approved Materials.Anchor: #i1002872
- Agreement Listing
- CST-BMS maintains a database report of Agreements for Authorized Stocking of Pretested and Approved Materials listing all current agreements in chronological order by expiration date.
- Review for Expiration
- During the first week of each month, CST-BMS personnel review the automated listing of current contracts.
- All agreements expiring approximately three months from the date of the review are identified for renewal processing.
Renewal Instructions Request
CST-BMS personnel follow these steps when preparing correspondence to request renewal instructions from the Responsible Branch.
Notify the Responsible Branch’s Warehousing Program Coordinator by e-mail of expiring agreements. Provide the following information to the Warehousing Program Coordinator:
Attach a copy of the Agreement for Warehousing Pretested and Approved Materials Summary Information for the expiring agreement.
Agreement Renewal Preparation, Processing, and ExecutionAnchor: #i1002921
Agreement Non-renewal Correspondence
In those instances where the Responsible Branch’s Warehousing Program Coordinator instructs CST-BMS personnel not to renew an expiring agreement, BMS sends correspondence to the Producer/Supplier/Warehouse detailing the reason for not renewing the agreement.
NOTE: The Responsible Branch must provide a reason, in writing, why an agreement will not be renewed.
If the Producer/Supplier/Warehouse cannot be contacted concerning the expiring agreement, a letter to the firm will not be necessary.