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Section 10: Recovery of Costs

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General Information

The following describes the procedure for recovering costs associated with failing material, resampled and retested/reinspected material, and material removed from stock for other than TxDOT use:

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Step

Who

Action

1

Responsible Branch

  • begins the process to recover sampling and testing costs by generating a billing invoice (using the automated Invoicing Program).
  • forwards the invoice, electronically, to CST-BMS to complete the process.
2

CST-BMS

mails the invoice to the Producer/Supplier/Warehouse within five working days of receipt from the Responsible Branch. The invoice specifies the amount required to be reimbursed to TxDOT for sampling and testing costs.

3

Finance Division

processes the Producer/Supplier/Warehouse reimbursement to TxDOT and provides a copy of the payment to CST-BMS.

4

CST-BMS

informs the Responsible Branch of non-payment if payment has not been received within 30 days from the date of the invoice.

5

Responsible Branch

takes the appropriate steps to collect the monies or terminate the agreement.


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