Section 6: Sample Forms
Anchor: #i1005916Overview
This section offers the following sample wording:
- notice of public meetings
- notice affording opportunity for public hearing
- notice of public hearing
- certification
- press release
- notice of construction.
Notice of Public Meeting
"The Texas Department of Transportation (TxDOT) will conduct a public meeting on February 24, 2004 at 7:00 p.m. in the Hood County Courthouse. The purpose of the meeting is to discuss the need for and suggested alternatives for the proposed west loop around Granbury, from US 377 west of Granbury, northeast to FM 51 north of Granbury.
"All interested citizens are invited to attend this meeting to express their views, and discuss the project with TxDOT representatives. Those interested in attending the meeting who have special communication or accommodation needs are encouraged to contact the district public information officer at (817) 370-5072 at least two days prior to the meeting. Because the public meeting will be conducted in English, any requests for language interpreters or other special communication needs should also be made at least two days prior to the public meeting. TxDOT will make every reasonable effort to accommodate these needs."
Anchor: #i1005975Example Notice Affording Opportunity for Public Hearing
"The Texas Department of Transportation (TxDOT) is planning to upgrade I-37 in the vicinity of the Alamodome. Changes will include: removing the I-37 southbound cloverleaf exit to Market Street and the ramp from Market Street to I-37 southbound; replacement of the exit ramp from Market Street to I-37 southbound; the addition of a direct I-37 southbound connection to Durango Boulevard; the construction of a turnaround on the north side of Durango Boulevard; and a northbound frontage road between Durango Boulevard and Market Street. These changes are designed to alleviate anticipated congestion generated by travel to and from the Alamodome multi-use stadium.
"Maps and other drawings showing the proposed location and design, environmental studies, information about the relocation assistance program and information about the tentative schedules for construction on these proposed improvements are available for inspection and copying at TxDOT's San Antonio District Office, located at 4615 NW Loop 410, and at TxDOT's Area Engineer Office, located at 2300 Roosevelt Avenue in San Antonio.
"The project will not require any additional right of way and no displacement of residences or businesses will be involved.
"Anyone may request that a public hearing be held covering the social, economic and environmental effects of the proposed location and design for this highway project by delivering or mailing a written request on or before January 20, 2004. The mailing address of the district office is P. O. Box 29928, San Antonio, TX 78284-3601. The address for the area engineer's office is listed above. In the event a public hearing is requested, one will be scheduled and notices will be published about the hearing date and location."
Anchor: #IMINIGNENotice of Public Hearing
"The Texas Department of Transportation (TxDOT) will conduct a public hearing on Tuesday, July 14, 2004, at 7:00 p. m. in the meeting room of University Savings and Loan. University Savings and Loan is located at 308 E. Hopkins in San Marcos. The purpose of this hearing is to discuss the improvement of Loop 82 (Aquarena Springs Drive/University Drive) from I-35 to Bugg Lane. The proposed project will replace the existing two lane undivided road with a four lane divided roadway, including a 14-foot continuous left turn lane and curb and gutter throughout the project limits. The improvement of Loop 82 will require approximately 1.5 acres of additional right of way. All of this right of way is from an existing parking lot, so there will be no residential or commercial relocations.
"Maps and other drawings showing the proposed location and design will be displayed at the hearing. The Environmental Assessment for the project will also be available for inspection at the hearing. Other information about the proposed project is on file and available for inspection and copying. This material is available at TxDOT's Austin District Office, located at 7901 North I-35 in Austin.
"Information about the relocation assistance program and relocation assistance office will be discussed.
"All interested citizens are invited to attend this hearing. Persons interested in attending the hearing that have special communication or accommodation needs are encouraged to contact the district public information officer at (512) 388-3253 at least two days prior to the hearing. Because the public hearing will be conducted in English, any requests for language interpreters or other special communication needs should also be made at least two days prior to the public hearing. TxDOT will make every reasonable effort to accommodate these needs.
"Verbal and written comments from the public regarding this project are requested. Comments may be presented either at the hearing or in writing after the hearing. Written statements and other exhibits may be mailed to the deputy district engineer at: TxDOT Austin District, P. O. Drawer 15426, Austin, TX 78761. Comments must be received no later than 10 days following the hearing in order to be included in the public hearing record. The deadline for receipt of comments is July 24, 2004."
Anchor: #i1006030Certification
Project number
County
CSJ __________
Highway number and project limits
This is to certify that:
- An opportunity for public hearing has been afforded covering the project location and design. No request for a public hearing was received.
- Consideration has been given to the economic, social and environmental effects of the project's location and design.
- The statutory provisions of the Civil Rights Act of 1964 have been considered in determining the economic, social and environmental effects.
- The project's consistency with the goals and objectives of such urban planning as has been promulgated by the community has been considered.
____________________________ ________________________
District Engineer Date
Anchor: #i1006107Press Release
"The Texas Department of Transportation (TxDOT) announced today the beginning of a more advanced phase of planning for the proposed improvement/construction of (highway/street-termini). Based on previous planning, coordination with the city and/or county, environmental studies and information received at last month's public hearing, work will soon start on detailed construction plans. Information about the further development of this proposed project may be obtained by contacting TxDOT at (list addresses)."
Anchor: #i1006117Notice of Construction
“The Texas Department of Transportation (TxDOT) announced today the beginning of construction on improvement/construction of (highway/street-termini). Construction is anticipated to begin in (Month/Year). Information about the further development of this proposed project may be obtained by contacting TxDOT at (list addresses)."