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Section 8: SER Form Instructions

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Introduction

This section provides detailed instructions for filling out the Safety Evaluation Report (SER) form. There are two versions of the form — one for on-system projects and one for off-system projects. Links to automated MS Word versions of both are provided here:

See Section 5 for additional considerations concerning the SER forms.

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On-System SER Form Instructions

The following instructions pertain to the fields found on the automated SER for on-system projects.

Date — Automatically filled in with the date when you fill out the form.

District — From the pull-down list, select the correct Texas Department of Transportation (TxDOT) district.

County Number — Enter the appropriate county number from the TxDOT list of county numbers. For projects crossing county lines, indicate the county where the beginning point of the project is located.

Location — Enter a short description of the project location, including its distance from an identifiable landmark, such as an intersection, reference marker, or city limit. Include the highway designation and number of the road where the work is being proposed. Include the city name if the work is to be done inside a city or town.

Highway System — From the pull-down list, select the roadway type.

NOTE: If the project is at an intersection, list the priority roadway first and the minor roadway beneath it.

Route Number — Enter the highway number(s).

Control-Section — Enter the control-section corresponding to the roadway indicated. If the project extends through more than one control-section, list each control-section. If the project is at the intersection of two numbered highways, list the control-section for both highways.

Beginning Milepoint — Enter the beginning milepoint to the nearest 0.001 for each control-section listed.

Ending Milepoint — Enter the ending milepoint to the nearest 0.001 for each control-section listed.

Length — Enter the total length of project rounded to the nearest 0.001 mile. Where the project extends through more than one control-section, show the length included in each control-section.

NOTE: If the beginning and ending milepoints are equal, the length will be 0.001.

Correctable Crash Data — Three years of crash data is required, ending with the most recent full calendar year of data being used in the program call. Show the respective numbers for the following types of crashes:

  • Fatal
  • Incapacitating Injury
  • Non-Incapacitating Injury

Crash Data for Period — Pre-populated with three years of crash data being used for the current program call.

Requested Funding Program Consideration — Check the appropriate box for the Safety Program(s) that you are requesting the proposal be considered for funding in.

Estimated Letting Fiscal Year — From the pull-down list, select the fiscal year in which this project will be let if it is programmed. The list is limited to years prior to the program lapse date.

Functional Classification for HRRR Program Check the Rural Functional Class of the roadway the proposed project is on if submitting the project for HRRR funding.

Problem Statement — Describe the conditions to be corrected by the proposed improvements. Include all possible contributing factors, any concerns from the public, and a narrative on the correlation between the correctable crashes to the total crashes. If the space provided is insufficient, attach an additional sheet.

Proposed Corrective Action — Describe in detail all of the measures being proposed to correct the problems addressed in the Problem Statement.

Estimated Cost — Provide the estimated cost (in thousands) to the nearest $100 for each of the following:

  • Main Component(s) — the estimated cost for each major component of the project.
  • ROW — the total estimated Right-of-Way (ROW) cost.
  • Mobilization/Barricade, Traffic Control Signs, and Traffic Handling — the total cost for all of these items (8 percent minimum).
  • Inflation Factor — 10 percent automatically added to the estimate cost.
  • TOTAL — the total of all of the above items.

Prepared By — Questions concerning the proposed project will be directed to the person whose name appears on the form. Please include a phone number and an e-mail address.

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Off-System SER Form Instructions

The following instructions pertain to the fields found on the automated Safety Evaluation Report (SER) for off-system projects.

Date — Automatically filled in with the date when you fill out the form.

District — From the pull-down list, select the correct Texas Department of Transportation (TxDOT) district.

County Number — Enter the appropriate county number from the TxDOT list of county numbers. For projects crossing county lines, indicate the county where the beginning point of the project is located.

Location — Enter a short description of the project location, including its distance from an identifiable landmark, such as an intersection or city limit. Include city name if the work is to be done inside a city or town.

City Name — Enter the name of the city responsible for the roadway identified. If the location is outside the city limits, leave blank.

Length — Enter the total length of project rounded to the nearest 0.001 mile.

Rural or Urban — Indicate whether the proposed improvement is on a rural or urban roadway. Rural is defined as an area with a population <5,000.

Number of Lanes — Enter the number of through-traffic lanes.

Federal-Aid System — From the pull-down list, select the appropriate code for the federal-aid system.

Highway Design — From the pull-down list, select the appropriate code for highway design.

Functional Classification — From the pull-down list, select the appropriate code for functional classification.

Estimated Letting Fiscal Year — From the pull-down list, select the fiscal year in which this project will be let if it is programmed. The list is limited to years prior to the program lapse date.

Correctable Crash Data — Three years of crash data is required, ending with the most recent full calendar year of data being used in the program call. Show the respective numbers for the following types of crashes:

  • Fatal
  • Incapacitating Injury
  • Non-Incapacitating Injury

Crash Data for Period — Pre-populated with three years of crash data being used for the current program call.

Present ADT — Enter the present Average Daily Traffic (ADT) count in thousands.

Future ADT — Enter the estimated future ADT (in thousands) for the last year of the expected service life of the proposed project.

Projected ADT — Enter the projected ADT (in thousands) for 20 years from the program year.

Requested Funding Program Consideration — Check the appropriate box for the Safety Program(s) that you are requesting the proposal be considered for funding in.

Problem Statement — Describe the conditions to be corrected by the proposed improvements. Include all possible contributing factors, any concerns from the public, and a narrative on the correlation between the correctable crashes to the total crashes. If the space provided is insufficient, attach an additional sheet.

Proposed Corrective Action — Describe in detail all of the measures being proposed to correct the problems addressed in the Problem Statement.

Estimated Cost — Provide the estimated cost (in thousands) to the nearest $100 for each of the following:

  • Main Component(s) — the estimated cost for each major component of the project.
  • ROW — the total estimated Right-of-Way (ROW) cost.
  • Mobilization/Barricade, Traffic Control Signs, and Traffic Handling — the total cost for all of these items (8 percent minimum).
  • Inflation Factor — 10 percent automatically added to the estimate cost.
  • TOTAL — the total of all of the above items.

Prepared By — Questions concerning the proposed project will be directed to the person whose name appears on the form. Please include a phone number and an e-mail address.

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