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Section 12: Closing Procedures and Map Notations

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Procedures

Note: The Right of Way Manual provides guidance for disposition of property interests that are no longer needed for state highway purposes. Unless otherwise stated, procedures outlined below apply to property interests that are no longer needed for state highway purposes.

The ROW program office in Austin sends the fully executed conveyance document to the department contact to be recorded.

After the conveyance has been recorded and returned to the department contact, the department delivers the original, recorded conveyance document to the purchaser.

In an exchange for new right of way, the department will send the original title policy, recorded conveyance document, and the title company invoice with a TxDOT billing statement, Form 132 example.

The ROW program office in Austin processes the billing statement to pay the title company expenses.

The ROW program office in Austin will modify right of way map(s) to reflect the sale/exchange along with the recording information of conveyance document(s).

The ROW program office in Austin maintains all original conveyance documents.

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