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• ♦Manual Notice 2008-1
• ►1. Definitions and Planning
  • ►1. Overview
    • ♦Introduction to Maintenance Management
    • ♦Purpose of this Chapter
  • ►2. Definitions of Maintenance
    • ♦Purpose of Definitions
    • ♦Definitions of Maintenance Work
    • ♦Contracted Work
    • ♦Travel Way
    • ♦Shoulder and Side Approaches
    • ♦Roadside
    • ♦Drainage
    • ♦Structures
    • ♦Traffic Operations
    • ♦Emergency Operations
  • ►3. Maintenance Plans
    • ♦Developing a Maintenance Plan
    • ♦Plan Format
    • ♦Maintenance Budget
• ▼2. Budgeting
  • ►1. Overview
    • ♦Types of Budgets
  • ►2. Maintenance and Operations Work Budget Process
    • ♦Background
    • ♦Appropriation Process
    • ♦District Allocations
    • ♦Budget Formulas
    • ♦Section Allocations
    • ♦Warehouse and Equipment
  • ►3. Contract Budget
    • ♦Routine Maintenance Contract Budget
    • ♦Preventive Maintenance Program
    • ♦Interstate Maintenance Program
  • ►4. Cash and Expenditures
    • ♦Department Accounting Systems
    • ♦How to Charge Routine Maintenance Expenditures
    • ♦Where to Find More Information
  • ►5. Maintenance Emergency Fund
    • ♦Contingency Fund
• ►3. Level of Service
  • ►1. Overview
    • ♦Levels of Service
  • ►2. Level of Service
    • ♦Purpose and Goal
    • ♦Why Guidelines are Needed
    • ♦Definitions
    • ♦Using the Guidelines
    • ♦Maintenance Priorities
    • ♦Pavement Maintenance
    • ♦Roadside Maintenance
    • ♦Operations
    • ♦Bridge Maintenance
  • ►3. Environmental Best Management
    • ♦Reserved for future section
• ►4. Contracting and Purchasing
  • ►1. Overview
    • ♦Purpose of Contracting and Purchasing
  • ►2. Routine Maintenance Contracts
    • ♦When to Use Routine Maintenance Contracts (RMC)
    • ♦Use of the Construction and Maintenance Contracting System (CMCS)
    • ♦Locally Let Contracts
    • ♦State Let Contracts
    • ♦Contracts Let by State Headquarters
    • ♦Justification for Awarding or Rejecting Contracts
    • ♦Contract Administration
  • ►3. Preventive Maintenance Contracts
    • ♦Preventive Maintenance Contracts (CPM)
  • ►4. Emergency Contracts
    • ♦Authority for Expediting Emergency Contracts
    • ♦Certification of Emergency
    • ♦Awarding of Contract
    • ♦Process for Emergency Contracts
  • ►5. Purchase of Services
    • ♦Definition of Service
    • ♦For More Information
    • ♦Typical Example
  • ►6. Interagency Agreements
    • ♦Authority
    • ♦Interagency Exchanges of Less Than $50,000
    • ♦Interagency Exchanges of More Than $50,000
  • ►7. Inmate/Probationer Labor
    • ♦Background
    • ♦Texas Department of Criminal Justice Memorandum of Agreement for Inmate Labor
    • ♦Sheriff's Department Agreement For County Inmate Labor
    • ♦Community Supervision and Corrections Department (CSCD)
  • ►8. State Use Program
    • ♦Authority
    • ♦Background
    • ♦Process
  • ►9. Material Purchasing
    • ♦Where to Find Purchasing Procedures
    • ♦Review by the Maintenance Division (MNT)
  • ►10. Material Weight Verification
    • ♦Background
    • ♦Notification to Suppliers of Verification Requirements
    • ♦Payment to Suppliers for Expenses Related to Verification
    • ♦Verifying Weights
    • ♦Shipments by Motor Vehicle
    • ♦Shipments by Rail
    • ♦Record Keeping
• ►5. Agreements, Permits and Reports
  • ►1. Overview
    • ♦Summary
  • ►2. Municipal Maintenance Agreements
    • ♦Purpose
    • ♦Execution
    • ♦Required Documentation
    • ♦Exhibits
    • ♦Revision
    • ♦Inactive Cities
  • ►3. Personal Injury and Property Damage Claims
    • ♦Types of Claims
    • ♦Claims Against the Department
    • ♦Damage Claims
  • ►4. River Water Use Certification
    • ♦Authority
    • ♦Reporting
  • ►5. Wetlands/Streambed Permits
    • ♦Clean Water Act
    • ♦Wetland Defined
    • ♦Activities That Require Permits
    • ♦Notice of Intent (NOI)
    • ♦Permit Summary
  • ►6. Storm Water Management
    • ♦Introduction
    • ♦Policy
    • ♦Best Practices
  • ►7. Major Accident or Unusual Incident Reporting
    • ♦Reporting
  • ►8. Highway Condition Reporting System
    • ♦Purpose
    • ♦Requirements
  • ►9. Storage Site Agreements
    • ♦General Procedure
    • ♦Submission
    • ♦Payment
    • ♦Storage Site Lease Agreement
• ►6. Management Information Systems
  • ►1. Overview
    • ♦Introduction
    • ♦Maintenance Management Information System (MMIS)
    • ♦Pavement Management Information System (PMIS)
  • ►2. Maintenance Management Information System
    • ♦Maintenance Management Information System (MMIS) Defined
    • ♦Function Codes for Maintenance
    • ♦Single Entry Screen System (SES) Defined
  • ►3. Pavement Management Information System
    • ♦Pavement Management Information System (PMIS) Defined
    • ♦Data Collected
    • ♦Important Distress Data
• ►7. Emergency Management
  • ►1. Overview
    • ♦Purpose of This Section
    • ♦Authority
    • ♦Natural and Manmade Disasters
    • ♦Role of the Department
  • ►2. Disasters and National Emergencies
    • ♦General Policy in All Disasters
    • ♦Governor's Division of Emergency Management (DEM)
    • ♦State Emergency Management Council
    • ♦Disaster District Committees
    • ♦Disaster District Committee Chairperson
    • ♦State Emergency Response Team (SERT)
  • ►3. Federal Reimbursement Programs
    • ♦General Policy
    • ♦Federal Highway Administration (FHWA)
    • ♦Federal Emergency Management Agency Program (FEMA)
  • ►4. Oil and Hazardous Material Spills
    • ♦Policy
    • ♦Conditions for Use of TxDOT Personnel, Equipment, or Materials
    • ♦Recommended Initial Response Actions
    • ♦Abandoned Hazardous Materials
    • ♦Hazardous Substance Spill Contingency Plan

Chapter 2: Budgeting

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Section 1: Overview

Anchor: #i1000461

Types of Budgets

Several maintenance budgets are available to the districts to maintain the state highway system:

• Routine Maintenance Budget — the operating budget for state force work. It includes salaries for all employees in maintenance, utilities, equipment, equipment parts and repairs, and materials.
• Contracted Routine Maintenance and Preventive Maintenance:
  • The Routine Maintenance Contract Program is the budget for contracting routine maintenance work.
  • The Preventive Maintenance Program is the budget for all contracted preventive maintenance work.
  • The Interstate Maintenance Program is a federal program to perform maintenance and rehabilitation on the interstate system.
• Maintenance Emergency Funds are available for unanticipated expenses. These funds will be provided based on special request to the MNT Division.