4. Contracting and Purchasing | Maintenance Management Manual | TxDOT Manual System

♦Manual Notice 2008-1
►1. Definitions and Planning
- ►1. Overview
  - ♦Introduction to Maintenance Management
  - ♦Purpose of this Chapter
- ►2. Definitions of Maintenance
  - ♦Purpose of Definitions
  - ♦Definitions of Maintenance Work
  - ♦Contracted Work
  - ♦Travel Way
  - ♦Shoulder and Side Approaches
  - ♦Roadside
  - ♦Drainage
  - ♦Structures
  - ♦Traffic Operations
  - ♦Emergency Operations
- ►3. Maintenance Plans
  - ♦Developing a Maintenance Plan
  - ♦Plan Format
  - ♦Maintenance Budget
►2. Budgeting
- ►1. Overview
  - ♦Types of Budgets
- ►2. Maintenance and Operations Work Budget Process
  - ♦Background
  - ♦Appropriation Process
  - ♦District Allocations
  - ♦Budget Formulas
  - ♦Section Allocations
  - ♦Warehouse and Equipment
- ►3. Contract Budget
- ►4. Cash and Expenditures
- ►5. Maintenance Emergency Fund
  - ♦Contingency Fund
►3. Level of Service
- ►1. Overview
  - ♦Levels of Service
- ►2. Level of Service
  - ♦Purpose and Goal
  - ♦Why Guidelines are Needed
  - ♦Definitions
  - ♦Using the Guidelines
  - ♦Maintenance Priorities
  - ♦Pavement Maintenance
  - ♦Roadside Maintenance
  - ♦Operations
  - ♦Bridge Maintenance
- ►3. Environmental Best Management
  - ♦Reserved for future section
▼4. Contracting and Purchasing
►5. Agreements, Permits and Reports
- ►1. Overview
  - ♦Summary
- ►2. Municipal Maintenance Agreements
  - ♦Purpose
  - ♦Execution
  - ♦Required Documentation
  - ♦Exhibits
  - ♦Revision
  - ♦Inactive Cities
- ►3. Personal Injury and Property Damage Claims
  - ♦Types of Claims
  - ♦Claims Against the Department
  - ♦Damage Claims
- ►4. River Water Use Certification
  - ♦Authority
  - ♦Reporting
- ►5. Wetlands/Streambed Permits
  - ♦Clean Water Act
  - ♦Wetland Defined
  - ♦Activities That Require Permits
  - ♦Notice of Intent (NOI)
  - ♦Permit Summary
- ►6. Storm Water Management
  - ♦Introduction
  - ♦Policy
  - ♦Best Practices
- ►7. Major Accident or Unusual Incident Reporting
  - ♦Reporting
- ►8. Highway Condition Reporting System
  - ♦Purpose
  - ♦Requirements
- ►9. Storage Site Agreements
  - ♦General Procedure
  - ♦Submission
  - ♦Payment
  - ♦Storage Site Lease Agreement
►6. Management Information Systems
►7. Emergency Management

Chapter 4: Contracting and Purchasing

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Section 1: Overview

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Purpose of Contracting and Purchasing

The Texas Department of Transportation accomplishes its maintenance mission by effectively supplementing its work force with routine maintenance contracts, preventive maintenance contracts, purchase of service (service purchase orders), interagency contracts, state use program agreements and emergency contracts. A discussion of each of these valuable tools is included in this chapter. In addition, this chapter briefly discusses material purchasing and verification of material weights.