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• ♦Manual Notice 2008-1
• ►1. Definitions and Planning
  • ►1. Overview
    • ♦Introduction to Maintenance Management
    • ♦Purpose of this Chapter
  • ►2. Definitions of Maintenance
    • ♦Purpose of Definitions
    • ♦Definitions of Maintenance Work
    • ♦Contracted Work
    • ♦Travel Way
    • ♦Shoulder and Side Approaches
    • ♦Roadside
    • ♦Drainage
    • ♦Structures
    • ♦Traffic Operations
    • ♦Emergency Operations
  • ►3. Maintenance Plans
    • ♦Developing a Maintenance Plan
    • ♦Plan Format
    • ♦Maintenance Budget
• ►2. Budgeting
  • ►1. Overview
    • ♦Types of Budgets
  • ►2. Maintenance and Operations Work Budget Process
    • ♦Background
    • ♦Appropriation Process
    • ♦District Allocations
    • ♦Budget Formulas
    • ♦Section Allocations
    • ♦Warehouse and Equipment
  • ►3. Contract Budget
    • ♦Routine Maintenance Contract Budget
    • ♦Preventive Maintenance Program
    • ♦Interstate Maintenance Program
  • ►4. Cash and Expenditures
    • ♦Department Accounting Systems
    • ♦How to Charge Routine Maintenance Expenditures
    • ♦Where to Find More Information
  • ►5. Maintenance Emergency Fund
    • ♦Contingency Fund
• ►3. Level of Service
  • ►1. Overview
    • ♦Levels of Service
  • ►2. Level of Service
    • ♦Purpose and Goal
    • ♦Why Guidelines are Needed
    • ♦Definitions
    • ♦Using the Guidelines
    • ♦Maintenance Priorities
    • ♦Pavement Maintenance
    • ♦Roadside Maintenance
    • ♦Operations
    • ♦Bridge Maintenance
  • ►3. Environmental Best Management
    • ♦Reserved for future section
• ►4. Contracting and Purchasing
  • ►1. Overview
    • ♦Purpose of Contracting and Purchasing
  • ►2. Routine Maintenance Contracts
    • ♦When to Use Routine Maintenance Contracts (RMC)
    • ♦Use of the Construction and Maintenance Contracting System (CMCS)
    • ♦Locally Let Contracts
    • ♦State Let Contracts
    • ♦Contracts Let by State Headquarters
    • ♦Justification for Awarding or Rejecting Contracts
    • ♦Contract Administration
  • ►3. Preventive Maintenance Contracts
    • ♦Preventive Maintenance Contracts (CPM)
  • ►4. Emergency Contracts
    • ♦Authority for Expediting Emergency Contracts
    • ♦Certification of Emergency
    • ♦Awarding of Contract
    • ♦Process for Emergency Contracts
  • ►5. Purchase of Services
    • ♦Definition of Service
    • ♦For More Information
    • ♦Typical Example
  • ►6. Interagency Agreements
    • ♦Authority
    • ♦Interagency Exchanges of Less Than $50,000
    • ♦Interagency Exchanges of More Than $50,000
  • ►7. Inmate/Probationer Labor
    • ♦Background
    • ♦Texas Department of Criminal Justice Memorandum of Agreement for Inmate Labor
    • ♦Sheriff's Department Agreement For County Inmate Labor
    • ♦Community Supervision and Corrections Department (CSCD)
  • ►8. State Use Program
    • ♦Authority
    • ♦Background
    • ♦Process
  • ►9. Material Purchasing
    • ♦Where to Find Purchasing Procedures
    • ♦Review by the Maintenance Division (MNT)
  • ►10. Material Weight Verification
    • ♦Background
    • ♦Notification to Suppliers of Verification Requirements
    • ♦Payment to Suppliers for Expenses Related to Verification
    • ♦Verifying Weights
    • ♦Shipments by Motor Vehicle
    • ♦Shipments by Rail
    • ♦Record Keeping
• ►5. Agreements, Permits and Reports
  • ►1. Overview
    • ♦Summary
  • ►2. Municipal Maintenance Agreements
    • ♦Purpose
    • ♦Execution
    • ♦Required Documentation
    • ♦Exhibits
    • ♦Revision
    • ♦Inactive Cities
  • ►3. Personal Injury and Property Damage Claims
    • ♦Types of Claims
    • ♦Claims Against the Department
    • ♦Damage Claims
  • ►4. River Water Use Certification
    • ♦Authority
    • ♦Reporting
  • ►5. Wetlands/Streambed Permits
    • ♦Clean Water Act
    • ♦Wetland Defined
    • ♦Activities That Require Permits
    • ♦Notice of Intent (NOI)
    • ♦Permit Summary
  • ►6. Storm Water Management
    • ♦Introduction
    • ♦Policy
    • ♦Best Practices
  • ►7. Major Accident or Unusual Incident Reporting
    • ♦Reporting
  • ►8. Highway Condition Reporting System
    • ♦Purpose
    • ♦Requirements
  • ►9. Storage Site Agreements
    • ♦General Procedure
    • ♦Submission
    • ♦Payment
    • ♦Storage Site Lease Agreement
• ▼6. Management Information Systems
  • ►1. Overview
    • ♦Introduction
    • ♦Maintenance Management Information System (MMIS)
    • ♦Pavement Management Information System (PMIS)
  • ▼2. Maintenance Management Information System
    • ♦Maintenance Management Information System (MMIS) Defined
    • ♦Function Codes for Maintenance
    • ♦Single Entry Screen System (SES) Defined
  • ►3. Pavement Management Information System
    • ♦Pavement Management Information System (PMIS) Defined
    • ♦Data Collected
    • ♦Important Distress Data
• ►7. Emergency Management
  • ►1. Overview
    • ♦Purpose of This Section
    • ♦Authority
    • ♦Natural and Manmade Disasters
    • ♦Role of the Department
  • ►2. Disasters and National Emergencies
    • ♦General Policy in All Disasters
    • ♦Governor's Division of Emergency Management (DEM)
    • ♦State Emergency Management Council
    • ♦Disaster District Committees
    • ♦Disaster District Committee Chairperson
    • ♦State Emergency Response Team (SERT)
  • ►3. Federal Reimbursement Programs
    • ♦General Policy
    • ♦Federal Highway Administration (FHWA)
    • ♦Federal Emergency Management Agency Program (FEMA)
  • ►4. Oil and Hazardous Material Spills
    • ♦Policy
    • ♦Conditions for Use of TxDOT Personnel, Equipment, or Materials
    • ♦Recommended Initial Response Actions
    • ♦Abandoned Hazardous Materials
    • ♦Hazardous Substance Spill Contingency Plan

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Section 2: Maintenance Management Information System

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Maintenance Management Information System (MMIS) Defined

The MMIS is a mainframe information system that provides detailed statistics on highway maintenance activities in order to accomplish the following:

• provide data on work load and cost of maintenance activities to support budgeting and planning efforts
• provide a tool for analyzing maintenance activities so that production efficiency can be improved
• help identify sections of highway which qualify for rehabilitation
• document the work accomplished in order to support the department's budget requests to the legislature
• provide data to compare costs of maintenance activities performed under contract with those performed by state forces.

For more information on how to put data into MMIS or obtain reports from MMIS, see the Maintenance Management Information System Users Manual.

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Function Codes for Maintenance

Designated function codes categorize work activities. Maintenance work must be charged to detailed function codes shown in Code Chart 12 of the Finance Division's Code Chart Manual. Function codes are divided into eight general areas of maintenance work listed below:

Anchor: #i1000408Function Codes for Maintenance Work

Work Area Codes	Description
100 series	Base and Subgrade
200 series	Bituminous Surface
300 series	Concrete Pavement
400 series	Shoulders & Approaches
500 series	Roadside
600 series	Bridge Maintenance
700 series	Traffic Service
800 series	Extraordinary Maintenance

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Single Entry Screen System (SES) Defined

The department uses SES to input roadway maintenance data into the following four systems:

Anchor: #i1000439Single Entry Screen System

System	Abbreviation	Tracks
Maintenance Management Information System	MMIS	work performed
Salary and Labor Distribution System	SLD	employee time
Equipment Operations System	EOS	equipment use
Material Supply Management System	MSMS	material use

The department uses the Construction and Maintenance Contract System (CMCS) to input contract maintenance activity data into MMIS.