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• ♦Manual Notice 2023-1
• ►1. Standards for Contracts
  • ►1. Overview
    • ♦Purpose
    • ♦Statutory Authority
    • ►Negotiated Contract Defined
  • ►2. Contracting Requirements
    • ♦Requirements of a Contract
    • ♦Commission Approval
    • ♦Prohibition on Contracts with Companies Boycotting Israel
    • ♦Iran, Sudan, or Designated Terrorist Organizations
    • ♦Discrimination Against Firearm or Ammunition Industries
    • ♦Energy Company Boycott
    • ♦Non-disclosure Form
    • ♦Best Value Analysis
    • ♦Contracts for Professional Services of Physicians, Optometrists, and Registered Nurses
    • ♦Risk Analysis
    • ♦Comptroller’s Procurement and Contract Management Guide
    • ♦DBE/HUB Requirements
    • ♦Negotiated Purchases of Services
    • ♦Required Insurance
    • ♦Modification of Contract Forms
    • ♦Contracts Valued at $1 Million or More
    • ♦Disclosure of Interested Parties
    • ♦Signature Authority
    • ♦Contract Execution
    • ♦$5 Million Certification
    • ♦LBB Reporting Under Senate Bill 1
    • ♦Contracts Posting to TxDOT Internet
    • ♦Amendments
    • ♦Reasons for Contract Termination
    • ►Contract Services as the Office of Record
  • ►3. Contract Monitoring
    • ♦Nepotism Policy
    • ♦Contractor Responsibility
    • ♦Conflict of Interest
    • ♦Travel
    • ♦Contract Filing Requirements
    • ♦File of Record
    • ♦Selection File
    • ♦Documentation File
    • ♦Record Retention and Open Records Requests
    • ♦Payment of Work
    • ♦Payment of Work – Apparent Authority
    • ♦Errors and Omissions
  • ►4. Mandatory Training Requirements
    • ♦Background
    • ♦Applicability
    • ♦TxDOT-Required Training
    • ♦Best Value- and Qualifications-Based Procurement Training
    • ♦Statewide Training
    • ♦Other Required Training
• ►2. Advance Funding Agreements
  • ►1. Overview
    • ♦Description of an AFA
    • ♦Comparison to a Typical Procurement Contract
    • ♦Authority
  • ►2. Types of AFAs
    • ♦MAFA and LPAFA
    • ♦Advance Funding Agreement (Long Form)
    • ♦Voluntary AFA
    • ♦Non-Construction AFA
    • ♦Templates
  • ►3. Contract Standards
    • ♦Commission Approval
    • ♦Executive Director Approval
    • ♦Special Approvals
    • ♦Federal Funds and Direct State Costs
    • ♦State Funds and Off-system Projects
    • ♦Projects in Economically Disadvantaged Counties
    • ♦Outstanding Balance
    • ♦Executed Agreement
    • ♦Older Agreements Without Current Federal Requirements
    • ♦Withdrawal from the Project
    • ♦Document Retention
• ►3. Interagency Cooperation Contract
  • ♦1. Overview
  • ►2. Contract Standards
    • ♦Authority
    • ♦Contract Documents
    • ♦Signed Contract in Place
    • ♦Memorandum of Understanding
    • ♦Subcontracts
    • ♦Administration Approval
    • ♦Funding
    • ♦Records
    • ♦Reports
  • ►3. Limits on Interagency Contracts
    • ♦Information Resources (IR)
    • ♦Construction for Other Agencies
    • ♦Other Contracting Avenues
    • ♦Inmate Labor
• ►4. Interlocal Agreements
  • ►1. Overview
    • ♦Statutory Authority
    • ♦Interlocal Agreements Compared to Advance Funding Agreements
  • ►2. Contract Standards
    • ♦Authority to Perform Services
    • ♦Approval
    • ♦Administration
• ►5. Use of Private Consultants
  • ►1. Overview
    • ♦Private Consultants
    • ♦Professional Services
    • ♦Exemptions
    • ♦Specific Authority
  • ►2. Contract Standards
    • ♦Federal Funds
    • ♦Automated Systems
    • ♦Notices of Intent
    • ♦Public Notice
    • ♦Selection
    • ♦Sole Source
    • ♦Contract Services
    • ►Notice of Award
    • ♦Reports
    • ♦Texas State Library
• ►6. Engineering, Surveying, and Architectural Negotiated Contracts
  • ►1. Overview
    • ♦Purpose
    • ♦Authority
    • ♦Contract Types
    • ♦Landscape Architects
  • ►2. Provider Selection
    • ♦Precertification
    • ♦Selection Processes
    • ♦Contract Under a Pilot Program
  • ►3. Contract Standards
    • ♦Negotiations
    • ♦Administrative Qualification
    • ♦Issuing Work and Monitoring Time
    • ♦Required Insurance
    • ♦Contract Administration
    • ♦Supplemental Agreements
    • ♦Name Changes
    • ♦Assignments
    • ♦Contract Services’ Role
• ►7. Scientific Services
  • ►1. Overview
    • ♦Statutory Authority
    • ♦Technical Expert Defined
    • ♦Common Tasks of Technical Experts
    • ♦Excluded Work
  • ►2. Procurement
    • ♦Proposal Process
    • ♦Notice
    • ♦Letter of Interest
    • ♦Request For Proposal
    • ♦Proposal Meeting
    • ♦Proposal Requirements
    • ♦Evaluation
    • ♦Best and Final Offer
    • ♦Selection
    • ♦Award
• ►8. Donations
  • ►1. Overview
    • ♦Authority
    • ♦Definition of Donation
  • ►2. Contract Standards
    • ♦Private Entity Participation
    • ♦Approval
    • ♦Donations Greater than $1,500
    • ♦Acknowledgment Program
• ►9. PeopleSoft Financial Supply Chain Management
  • ►1. Overview
    • ♦Overview
  • ►2. PeopleSoft Policy
    • ♦PeopleSoft as a Tool
    • ►Contracts Versus Purchase Orders
• ►10. Traffic Engineering Agreements
  • ►1. Overview
    • ♦Authority
    • ♦Background
  • ►2. Contract Standards
    • ♦When an Agreement Is Required
    • ♦When an Agreement Is Not Required
    • ♦Ordinance or Resolution
  • ►3. Types of Agreements
    • ♦Municipal Maintenance Agreement
    • ♦Traffic Signal Agreements
    • ♦Lighting Agreements
    • ♦Utility Pole Agreements
    • ♦Film and Video Production Agreement
    • ♦Road Closure Agreements
    • ♦City Pride Sign Agreement
    • ♦County Historical Commission Route Sign Agreement
    • ♦Named Marker or Memorial Marker Highway Sign Agreement
    • ♦Private Agreements
    • ♦Modifying Standard Templates
• ►11. Vending Machines
  • ►1. Overview
    • ♦Overview
    • ♦Specific Authorities
  • ►2. Vending Machine Procurements
    • ♦DARS
    • ♦Maintenance Division
    • ♦Reports
    • ♦Disputes
    • ♦Audits
• ►12. Project Development and Operating Agreements and Financial Assistance Agreements
  • ►1. Overview
    • ♦Overview
    • ♦Purpose
    • ♦Authorities
  • ►2. Agreements
    • ♦Project Development Agreements for the Development and Construction of Transportation Projects That Connect to the State Highway System or to a TxDOT Rail Facility
    • ♦Toll and RMA Projects
    • ♦Financial Assistance Agreements for Project Costs to Operate Toll Facility

Negotiated Contracts Policy Manual

January 2023

Copyright © 2023 by Texas Department of Transportation
All rights reserved.

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