Section 4: Mandatory Training RequirementsAnchor: #i1012871
In order to better manage its professional services contracting programs, TxDOT has established mandatory training requirements for employees who are involved with the development or management of professional services contracts and work authorizations subject to Tex. Gov’t Code ch. 2254 and scientific services contracts and work authorizations subject to Tex. Transp. Code ch. 223, as well as the signatories to those contracts and work authorizations.
For purposes of this mandatory training, contract and work authorization development includes at least one of the following:
- Anchor: #YGBVEAAE
- Assessment of need, Anchor: #UBYBMFBS
- Development and review of specification, Anchor: #PSRUPDMP
- Development and review of scopes of work, Anchor: #VBQJENVX
- Identification and selection of procurement methods, Anchor: #XGNERQJQ
- Identification and preparation of evaluation criteria, Anchor: #HTWYEQWY
- Preparation of and advertising solicitation documents, Anchor: #TLNCINYO
- Tabulation of respondent bids, Anchor: #HSUHFTQI
- Evaluation of respondent proposals, statements of qualifications, or interviews, Anchor: #XINDVVFS
- Negotiations, and Anchor: #ESFUJNED
- Preparation and completion of contract and work authorization documents.
For the purposes of this mandatory training, contract and work authorization management includes at least one of the following:
- Anchor: #XLUAPPKY
- Assessment of risk, Anchor: #VWPYMHNG
- Verification of contractor performance, Anchor: #FYWOMGGP
- Monitoring compliance with deliverable and reporting requirements, Anchor: #CEMHADEN
- Enforcement of contract terms, Anchor: #WCFEPJOO
- Monitoring and reporting of vendor performance, and Anchor: #CXHIKUFC
- Ensuring the contract performance and practice are consistent with applicable rules and laws.
The professional and scientific services training requirements apply to certain employees involved with professional or scientific services contracts with maximum amounts payable of $1 million or more, including work authorizations for those contracts (collectively referred to as “applicable contracts or work authorizations”). Below is a non-exhaustive list of TxDOT employees to whom these training requirements apply:
- Anchor: #AFJYQMUK
- All employees who make decisions or recommendations with regard to procurement, negotiation, or management of applicable contracts or work authorizations, Anchor: #SDOXEVME
- Contract development team members for applicable contracts, Anchor: #YMQYSUWQ
- Employees with signature authority for an applicable contract or work authorizations, Anchor: #OLOWXIDN
- Project Managers for applicable contracts or work authorizations, Anchor: #YAFOBWJR
- Contract Administrators/Managers for all applicable contract or work authorizations, Anchor: #LFNHFJOB
- Selection team members for applicable contracts, Anchor: #QVLNNFKD
- Negotiators for applicable contracts or work authorizations, and Anchor: #MIHUNGVI
- Employees who approve deliverables for applicable contracts or work authorizations.
Employees subject to TxDOT’s professional and scientific services training requirements must participate in a series of courses addressing the following topics.
- Anchor: #KAXQTJRO
- Contract Fundamentals, Anchor: #NYDWGNKW
- Contract Law, Anchor: #QPCOSKPT
- Contract Types, Anchor: #PGYCJMYT
- Standard Terms and Conditions, Anchor: #RNHSIIFW
- Signature Authority, Anchor: #HTYKBOQG
- Solicitation Process, Anchor: #HWJLKBCG
- Scopes of Work, Anchor: #WQIENAEY
- Fee Schedules, Anchor: #CREDANUP
- Negotiations, Anchor: #EVGKRDSM
- Risk Analysis, Anchor: #IGJSSGDK
- Contract Management, Anchor: #YPIDUWBK
- Contract Ethics
Best Value- and Qualifications-Based Procurement Training
The Contract Services Division manages the training requirements for employees involved with best value-based contracts, including scientific services, right of way acquisition, and real estate appraisal contracts. A list of the mandatory training courses for these employees is located on the Contract Services Crossroads Page under the Training Section.
The Professional Engineering Procurement Services (PEPS) Division manages the training requirements for employees involved with qualifications-based contracts, including engineering, architecture, and survey contracts. A list of the mandatory training courses for each employee is based on the role that the employee is performing.
All employees subject to these requirements must complete at least six hours per year of continuing education classes. Existing TxDOT classes or external classes approved by Contract Services or PEPS may be used to satisfy this requirement.Anchor: #i1045875
In accordance with Tex. Gov’t Code §656.051 and 34 TAC §20.133, employees must be certified as a Certified Texas Contract Developer (CTCD) to engage in contract development functions for professional or scientific services contracts. CTCD training and certification is managed by the Texas Comptroller of Public Accounts (CPA). The specific course requirements and exam information can be found on the CPA’s website.Anchor: #i1046380
Other Required Training
If an employee is a contract manager for a contract that is not subject to TxDOT’s contract claims process (i.e. purchase orders), then the employee is required to be a Certified Texas Contract Manager (CTCM). In accordance with Tex Gov’t Code §§656.051 and 656.052 and 34 TAC §20.133, the employee must take the required classes and pass an examination offered by the CPA’s Statewide Procurement Division to become a CTCM.