Section 4: Submission and Approval of ROW Maps
Anchor: #i1003537Original Submission to District
The surveyor should complete and submit preliminary maps, property descriptions, surveyor reports, and closure sheets to the District for review. The District will determine the size, type, and number of submittals to be used for review purposes. Mark these maps "PRELIMINARY." The District Surveyor or appropriate personnel must review the submission for compliance with TxDOT policy and TBPLS standards. The Design Engineer or appropriate personnel must review the map for compliance with the design schematic and to verify that the area to be acquired and all easements are adequate to build the transportation facility.
Anchor: #i1003547Original Submission to Division
A submission to the ROW Division will include:
- a completed ROW Map Checklist, Form ROW-MapCheck. Although not inclusive, this checklist addresses major areas and topics of the ROW Map, and it's use will assist the Districts in conforming with ROW procedures and the Texas State Board of Land Surveying Rules and Regulations.
- one full-size and one half-size original, and an electronic graphics file, if available, of the District approved ROW map;
- one set of property descriptions (original);
- signatures of the appropriate District personnel recommending the project for acquisition; and
- cover memorandum requesting a release for acquisition and any relevant information.
After an administrative review, the ROW Division may process the release.
Anchor: #i1003589Revisions and Updates
On most projects, especially large urban projects, changes in ownership and revisions to parcels occur frequently - even after approved appraisal values are obtained. When these changes occur, the revised ROW map, electronic graphics files (if available), and property descriptions must be forwarded to the ROW Division. All submissions must show a new survey date and a note on the ROW map regarding the nature of the changes. A cover memorandum stating that the changes have been reviewed for environmental and design concerns should accompany the submittal. The District Design and Environmental Sections must provide the District Right of Way Section with a memorandum stating that the changes have been reviewed for design and environmental concerns. The District Right of Way Section must submit a copy of this memorandum along with the revisions.