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Section 5: District Level PS&E Review Process

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Overview

The process by which plans and specifications are developed and reviewed varies from district to district. Whether the PS&E is prepared in an area office, by a consultant, or in the District Design Office, it should be thorough, accurate, and clearly understandable.

Clarity and accuracy in the plans will help to achieve timely completion of construction with a reduced probability of having change orders or claims for additional compensation by the contractor. In order to prepare accurate and legible PS&E, it is strongly recommended that each district establish a section dedicated to the independent review and processing of PS&E packages. This section should be staffed with personnel who are current with the latest design guidelines, policies, and procedures and knowledgeable in PS&E preparation, as the review is typically more efficient when performed by individuals not involved in the development of the project.

A thorough review of plans and specifications must take place before PS&E packages are forwarded to the Design Division for further review and processing prior to letting. The next subsections discuss these aspects of district-level review:

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Process for District Review Projects

The review process at the district level is of the utmost importance for District Review projects (see Chapter 2, Section 1, District Review Projects subsection). All projects, regardless of the review type, must be complete prior to being submitted to Design Division. This facilitates the review process and prevents projects from being delayed to a later letting date.

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Checklist of Required Items

In the course of the review process for all projects, these items should be checked and/or verified:

  • Previous approval of
    • Typical sections
    • Geometrics
    • Pavement design
    • Design exceptions
    • Bridge layouts
    • Hydraulic calculations.

The reviewer should check for previous approval of these items. Checks should be made to see if all required agreements have been executed.

  • Clarity of information on plan sheets

    Plan Sheets should be checked for clarity of information. All quantities should be checked item by item. Refer to the General Plan Set Checklist in Chapter 2.

  • Use of correct bid codes and method of measurements

    Estimate should be checked to make sure the correct bid codes and method of measurements are used. All quantities from the plan sheets should be reflected on the estimate. Estimated unit bid prices should reflect the recent prices. Refer to the Estimate Checklist in Chapter 4.

  • Specification List

    Specification List should reflect the latest applicable Special Provisions, specifications and reference items. Refer to the Specification List Checklist in Chapter 3.

  • General Notes for clarity, redundancy, and conflicts

    General Notes should be reviewed for clarity, redundancy, and conflicts. Refer to the General Notes Checklist in Chapter 3.

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Submission Dates

The completed PS&E package should be submitted to the Design Division by the due dates noted in the published “ PS&E Review and Processing Schedule.” Refer to the PS&E Submission Date Form http://crossroads/org/des/tools/forms/index.asp, Pre-Submission Checklist in Chapter 5, and PS&E Checklist for Division Review Projects Chapter 5 for submission process and required documentation for district and division review projects.

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