• ♦Manual Notice 2009-2
• ►1. Pre-Assembly Activities
  • ►1. Environmental, Design, Right-of-Way, and Utility: Requirements and Value Engineering Studies
    • ♦Non-discrimination
    • ♦Overview
    • ♦Environmental Requirements
    • ♦Environmental Clearances
    • ♦Design Schematic
    • ♦Design Conference
    • ♦Attendees
    • ♦Right-of-Way and Utility Status
    • ♦Value Engineering Studies
  • ►2. Required Legal Documents
    • ♦Overview
    • ♦Agreements
    • ♦Agreement Description
    • ♦Agreement Deadline
    • ♦Local Agency Agreements
    • ♦Agreement Information References
    • ♦Memorandum of Understanding or Memorandum of Agreement
    • ♦Permits
  • ►3. PS&E Submissions Schedules
    • ♦Overview
    • ♦General Deadlines and Project Categories
    • ♦Detailed Deadlines
• ►2. Plan Set Development
  • ►1. Preliminary Review/Coordination
    • ♦Overview
    • ♦Design Division and Bridge Division Preliminary Reviews and Approvals
    • ♦Typical Sections and Page 3 of Form 1002
    • ♦Pavement Design
    • ♦Preliminary Bridge Layouts with Scour and Hydraulic Analysis
    • ♦Preliminary Retaining Wall Layouts
    • ♦Preliminary Storm Drain Layouts
    • ♦Airway-Highway Clearances
    • ♦Purpose of Clearance Studies
    • ♦Coordination with Design Division
    • ♦USGS Map Requirements and Submittal
    • ♦Construction Height Requirements
    • ♦USGS Map Height Requirements and Submittal
    • ♦District and Design Responsibilities
    • ♦Guidance Sources
    • ♦Traffic Operations Division Preliminary Reviews and Approvals
    • ♦Signal Authorizations
    • ♦Agreements
    • ♦District Review Projects
    • ♦Roadway Projects
    • ♦Traffic Projects
  • ►2. Plan Set Preparation
    • ♦Overview
    • ♦General Types of Plan Sheets
    • ♦Title Sheet
    • ♦Project Layout
    • ♦Roadway Typical Sections
    • ♦General Notes
    • ♦Estimate and Quantity Sheets
    • ♦Summary Sheets
    • ♦Traffic Control Plan
    • ♦Traffic Control Plan (TCP) Sheets
    • ♦Traffic Standards
    • ►Roadway Details
    • ♦Alignment Data Sheets
    • ♦Plan and Profile Sheets
    • ♦Other Sheets
    • ♦Retaining Wall Details
    • ♦Retaining Wall Layouts
    • ♦Retaining Wall Standards
    • ♦Drainage Details
    • ♦Drainage Area Map Sheets
    • ♦Hydraulic Calculation Sheets
    • ♦Culvert Cross Sections, Layout and Detail Sheets
    • ♦Plan and Profile Sheets
    • ♦Miscellaneous Details
    • ♦Drainage Standards
    • ♦Utilities
    • ♦Existing Utilities
    • ♦Proposed Utility (P&P) Layouts
    • ♦Utility Standards
    • ♦Bridges
    • ♦Bridge Hydraulic Data
    • ♦Bridge Layout
    • ♦Detailed Summary
    • ♦Structural Details
    • ♦Bridge Standards
    • ♦Traffic Items
    • ♦Traffic Signal Layout
    • ♦Electrical and Illumination
    • ♦Signing and Delineation
    • ♦Pavement Markings and Markers
    • ♦Traffic Management System
    • ♦Traffic Standards
    • ♦Environmental Issues
    • ♦Storm Water Pollution Prevention Plans
    • ♦Wetland Mitigation Plan
    • ♦Environmental Standards
    • ♦Environmental Permits, Issues and Commitments (EPIC) Sheet
    • ♦Miscellaneous Items
    • ♦Removal Sheets
    • ♦Landscaping/Irrigation
    • ♦Railroad Plans
  • ►3. Engineer’s Seal and TxDOT Copyright Requirements
    • ♦Overview
    • ♦Changes in the Law
    • ♦Policy on Signing, Sealing and Dating Construction Documents
    • ♦Standard Drawing Reliability
    • ♦Standard Drawing Modification
    • ♦Plan Sheet Revisions
    • ♦Proposal
    • ♦As-built Plans
    • ♦Document Reproduction
    • ♦Copyright Requirement Guidelines
  • ►4. Drafting Guidelines
    • ♦Overview
    • ♦Drafting Conventions
    • ♦Annotation Conventions
    • ♦Design Files
    • ♦File Management
    • ♦Standard Sheet Cells
    • ♦Plotting Guidelines
    • ♦General Plotting Guidelines
    • ♦Local Plotting on the Current Network in Use
  • ►5. General Plan Set Checklist
    • ♦Checklist
• ►3. Specifications
  • ►1. Types of Specifications and Provisions
    • ♦Overview
    • ♦Standard Specifications
    • ♦Special Specifications
    • ♦Special Provisions
  • ►2. New Special Specification and Special Provision Submission Requirements
    • ♦Overview
    • ♦General Guidelines
    • ♦Form 1814 and Specification Templates
    • ♦When to Submit Completed Form
    • ♦How to Complete Form
    • ♦Accessing Specification Templates
    • ♦Centralized Libraries
    • ♦Approval Procedure
  • ►3. Specification List
    • ♦Overview
    • ♦Specification List Components
    • ♦Standard Specifications
    • ♦Special Provisions
    • ♦Important Notice to Contractors
    • ♦Addendum I to Special Provision to Item 7
    • ♦Road User Cost Provisions
    • ♦Special Specifications
    • ♦Reference Items
    • ♦Specification List Creation
    • ♦Specification List Review
  • ♦4. Specification List Checklist
  • ►5. General Notes
    • ♦Overview
    • ♦Key Points Regarding General Notes
    • ♦Specification Modifications
    • ♦Creating General Notes
  • ♦6. General Notes Checklist
• ►4. Plans Estimate
  • ►1. Overview
    • ♦Plans Estimate Description
  • ►2. Preparation of Project Estimate
    • ♦Overview
    • ♦P1 Screen (DCIS)
    • ♦C1 Screen (DCIS)
    • ♦Determination of Bid Items
    • ♦Standard Bid Items
    • ♦Alternate Bid Items
    • ♦Optional Bid Items
    • ♦Descriptive Code Numbers
    • ♦Requesting New Descriptive Codes
    • ♦Computer File Format (P4 Screen/ROSCOE/Estimator® Software)
    • ♦Permanent Structure Number
    • ♦P4 Screen (DCIS)
    • ♦ROSCOE Batch Program
    • ♦Estimator® Software
    • ♦Translate Program’s Output for Uploading to DCIS
  • ►3. Quantities
    • ♦Overview
    • ♦Bid Quantity Tolerances (Degree of Accuracy)
    • ♦Participating/Non-participating Items and Accounts
    • ♦Participating/Non-participating Bid Items
    • ♦Participating/Non-participating Special Accounts
    • ♦Special Accounts
    • ♦Description of Special Accounts
    • ♦Special Account Classification
    • ♦Force Account Work
    • ♦State-Furnished Material
    • ♦Special Account Codes
    • ♦Special Account Customizing
  • ►4. Prices
    • ♦Overview
    • ♦Average Bid Price Access
    • ♦Bid Tabs
    • ♦Average Low Bid Unit Prices
    • ♦Project Specific Adjustments
    • ♦Unit Bid Determination
    • ♦Unbalanced Bidding
    • ♦Project Variations
    • ♦Importance of Good Estimating
    • ♦Factors Affecting Unit Bid Prices
  • ►5. Funding Program Overruns
    • ♦Overview
    • ♦Project Selection Process Description
    • ♦Implications of Erroneous Estimates
    • ♦Pre-Letting Overrun Approval
    • ♦Group I: Projects Selected in Austin by Statewide Priority
    • ♦Group II: Projects Selected by the Districts
    • ♦Group III: Projects Selected by Specific Metropolitan Planning Organization (MPO’s)
    • ♦Group IV: Projects Selected by the Responsible Division Director
    • ♦Group V: State Transportation Plan (STP) Enhancement Projects
  • ♦6. Estimate Checklist
• ►5. PS&E Submissions and Processing
  • ►1. Overview
    • ♦Introduction
  • ►2. PS&E Submission Data Sheet (Form 1002)
    • ♦Overview
    • ♦Project Identification
    • ♦Supporting Papers Checklist
    • ♦State Transportation Improvement Program Information
    • ♦Financing
    • ♦Agreements
    • ♦Airway-Highway Clearance
    • ♦Contract Time
    • ♦Project Manager in Charge of Construction Contract
    • ♦District Contact Person
    • ♦Estimated Cost of Pedestrian Elements
    • ♦Comments
    • ♦Proposed Basic Design Data Information
    • ♦Proposed Standards (Design Division, Bridge Division, and Traffic Operations Division)
    • ♦Design Speed (Applicable)
    • ♦Terrain
    • ♦Traffic
    • ♦Highway Functional Class
    • ♦Design Exceptions
    • ♦Design Waivers
    • ♦ADA/TAS Design Variances
    • ♦Alternative Contracting Procedures
    • ♦Time Determination
    • ♦Other Tools for Minimizing Construction Time
  • ►3. Supporting Papers Checklist
    • ♦Overview
    • ♦List of Governing Specifications and Special Provisions
    • ♦General Notes
    • ♦Plans Estimate
    • ♦New Provisions/Special Specifications
    • ♦Triple Zero Special Provisions
    • ♦Engineer's Sign, Seal, and Date Supplemental Sheets
    • ♦Contract Time Determination Summary
    • ♦Right-of-Way and Utilities Certifications
    • ♦Right-of-way Certification
    • ♦Relocation Advisory Assistance Certification
    • ♦Right-of-Way Encroachment Certification
    • ♦Utility Clearance Certification
    • ♦Temporary Road Closure Request
    • ♦Construction Speed Zone Request
    • ♦Review Plan Prints
  • ►4. PS&E Checklists
    • ♦Overview
    • ♦Pre-Submission Checklist
    • ♦PS&E Checklist for Division Review Projects
    • ♦PS&E Checklist for District Review Projects
  • ►5. District Level PS&E Review Process
    • ♦Overview
    • ♦Process for District Review Projects
    • ♦Checklist of Required Items
    • ♦Submission Dates
  • ►6. Division Level PS&E Review Process
    • ♦Overview
    • ♦Submission Due Dates
    • ♦Design Division - Field Coordination Sections/Bridge Division - Planning Programming Section
    • ♦Design Division – Landscape/Enhancements Section
    • ♦Traffic Operations Division - Field Area
    • ♦Additional Copies of the PS&E Package
    • ♦Division Review Goals
    • ♦Section Reviews
    • ♦Bidding Document Process
  • ►7. Addendum Process
    • ♦Overview
    • ♦Need for Addendum
    • ♦Addendum Notice
    • ♦Federal Oversight Project Addendum
    • ♦District Review Project Addendum
    • ♦Last Revision Date
    • ♦Addendum Notice Procedure
    • ♦Addendum Information Sheet
• ►6. Pre-Letting and Post-Letting
  • ►1. Overview
    • ♦Pre-Letting Information
    • ♦Post-Letting Information
  • ►2. Federal Project Authorization and Agreement
    • ♦Overview
    • ♦Function of FPAA
    • ♦Respective FPAA Duties
    • ♦FPAA Detailed Reporting Instructions
  • ►3. State Letter of Authority
    • ♦Overview
    • ♦Function of LOA
    • ♦Letting Management Office LOA Duties
    • ♦Environmental Affairs Division LOA Duties
    • ♦LOA Form Field Completion Procedure
    • ♦Letting Management Section LOA Duties
  • ►4. Project Financial Clearance
    • ♦Overview
    • ♦Other Participation Field
    • ♦Additional Payments
    • ♦Financial Clearance Reference
  • ►5. Pre-letting Checklist
    • ♦Checklist
  • ►6. Post-letting Guidelines
    • ♦Overview
    • ♦Letting Overrun Justification
    • ♦Overrun Justification Memorandum Guidelines
    • ♦Construction Division’s Determination of Bid Validity
    • ♦District Review Responsibilities
    • ♦Local Participation
• ►7. Local Public Agency Let Projects
  • ♦1. Guidance for Local Governments

PS&E Preparation Manual

May 2009

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