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Manual Notice
| PS&E Preparation Manual |
TxDOT Manual System
♦
Manual Notice 2007-2
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1.
Pre-Assembly Activities
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1.
Environmental, Design, Right-of-Way, and Utility: Requirements and Value Engineering Studies
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Overview
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Environmental Requirements
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Environmental Clearances
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Design Schematic
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Design Conference
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Attendees
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Right-of-Way and Utility Status
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Value Engineering Studies
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2.
Required Legal Documents
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Overview
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Agreements
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Agreement Description
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Agreement Deadline
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Local Agency Agreements
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Agreement Information References
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Memorandum of Understanding or Memorandum of Agreement
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Permits
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3.
PS&E Submissions Schedules
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Overview
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General Deadlines and Project Categories
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Detailed Deadlines
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2.
Plan Set Development
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1.
Preliminary Review/Coordination
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Overview
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Design Division and Bridge Division Preliminary Reviews and Approvals
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Typical Sections and Page 3 of Form 1002
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Pavement Design
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Preliminary Bridge Layouts with Scour and Hydraulic Analysis
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Preliminary Retaining Wall Layouts
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Preliminary Storm Drain Layouts
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Airway-Highway Clearances
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Purpose of Clearance Studies
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Coordination with Design Division
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USGS Map Requirements and Submittal
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Construction Height Requirements
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USGS Map Height Requirements and Submittal
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District and Design Responsibilities
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Guidance Sources
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Traffic Operations Division Preliminary Reviews and Approvals
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Signal Authorizations
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Agreements
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District Review Projects
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Roadway Projects
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Traffic Projects
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2.
Plan Set Preparation
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Overview
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General Types of Plan Sheets
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Title Sheet
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Project Layout
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Roadway Typical Sections
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General Notes
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Estimate and Quantity Sheets
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Summary Sheets
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Traffic Control Plan
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Traffic Control Plan (TCP) Sheets
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Traffic Standards
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Roadway Details
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Alignment Data Sheets
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Plan and Profile Sheets
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Other Sheets
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Retaining Wall Details
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Retaining Wall Layouts
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Retaining Wall Standards
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Drainage Details
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Drainage Area Map Sheets
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Hydraulic Calculation Sheets
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Culvert Cross Sections, Layout and Detail Sheets
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Plan and Profile Sheets
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Miscellaneous Details
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Drainage Standards
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Utilities
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Existing Utilities
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Proposed Utility (P&P) Layouts
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Utility Standards
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Bridges
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Bridge Hydraulic Data
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Bridge Layout
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Detailed Summary
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Structural Details
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Bridge Standards
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Traffic Items
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Traffic Signal Layout
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Electrical and Illumination
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Signing and Delineation
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Pavement Markings and Markers
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Traffic Management System
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Traffic Standards
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Environmental Issues
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Storm Water Pollution Prevention Plans
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Wetland Mitigation Plan
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Environmental Standards
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Environmental Permits, Issues and Commitments (EPIC) Sheet
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Miscellaneous Items
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Removal Sheets
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Landscaping/Irrigation
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Railroad Plans
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3.
CHDEGAFJEngineer’s Seal and TxDOT Copyright Requirements
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Overview
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Changes in the Law
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Policy on Signing, Sealing and Dating Construction Documents
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Standard Drawing Reliability
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Standard Drawing Modification
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Plan Sheet Revisions
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Proposal
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As-built Plans
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Document Reproduction
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Copyright Requirement Guidelines
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4.
Drafting Guidelines
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Overview
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Drafting Conventions
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Annotation Conventions
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Design Files
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File Management
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Standard Sheet Cells
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Plotting Guidelines
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General Plotting Guidelines
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Local Plotting on the Current Network in Use
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5.
General Plan Set Checklist
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Checklist
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3.
Specifications
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1.
Types of Specifications and Provisions
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Overview
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Standard Specifications
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Special Specifications
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Special Provisions
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2.
New Special Specification and Special Provision Submission Requirements
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Overview
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General Guidelines
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Form 1814 and Specification Templates
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When to Submit Completed Form
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How to Complete Form
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Accessing Specification Templates
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Centralized Libraries
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Approval Procedure
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3.
Specification List
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Overview
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Specification List Components
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Standard Specifications
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Special Provisions
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Important Notice to Contractors
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Addendum I to Special Provision to Item 7
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Road User Cost Provisions
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Special Specifications
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Reference Items
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Specification List Creation
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Specification List Review
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4.
Specification List Checklist
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5.
General Notes
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Overview
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Key Points Regarding General Notes
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Specification Modifications
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Creating General Notes
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6.
General Notes Checklist
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4.
Plans Estimate
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1.
Overview
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Plans Estimate Description
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2.
Preparation of Project Estimate
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Overview
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P1 Screen (DCIS)
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C1 Screen (DCIS)
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Determination of Bid Items
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Standard Bid Items
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Alternate Bid Items
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Optional Bid Items
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Descriptive Code Numbers
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Requesting New Descriptive Codes
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Computer File Format (P4 Screen/ROSCOE/Estimator® Software)
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Permanent Structure Number
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P4 Screen (DCIS)
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ROSCOE Batch Program
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Estimator® Software
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Translate Program’s Output for Uploading to DCIS
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3.
Quantities
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Overview
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Bid Quantity Tolerances (Degree of Accuracy)
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Participating/Non-participating Items and Accounts
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Participating/Non-participating Bid Items
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Participating/Non-participating Special Accounts
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Special Accounts
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Description of Special Accounts
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Special Account Classification
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Force Account Work
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State-Furnished Material
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Special Account Codes
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Special Account Customizing
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4.
Prices
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Overview
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Average Bid Price Access
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Bid Tabs
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Average Low Bid Unit Prices
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Project Specific Adjustments
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Unit Bid Determination
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Unbalanced Bidding
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Project Variations
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Importance of Good Estimating
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Factors Affecting Unit Bid Prices
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5.
Funding Program Overruns
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Overview
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Project Selection Process Description
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Implications of Erroneous Estimates
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Pre-Letting Overrun Approval
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Group I: Projects Selected in Austin by Statewide Priority
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Group II: Projects Selected by the Districts
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Group III: Projects Selected by Specific Metropolitan Planning Organization (MPO’s)
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Group IV: Projects Selected by the Responsible Division Director
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Group V: State Transportation Plan (STP) Enhancement Projects
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6.
Estimate Checklist
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5.
PS&E Submissions and Processing
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1.
Overview
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Introduction
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2.
PS&E Submission Data Sheet (Form 1002)
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Overview
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Project Identification
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Supporting Papers Checklist
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State Transportation Improvement Program Information
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Financing
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Agreements
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Airway-Highway Clearance
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Contract Time
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Project Manager in Charge of Construction Contract
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District Contact Person
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Estimated Cost of Pedestrian Elements
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Comments
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Proposed Basic Design Data Information
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Proposed Standards (Design Division, Bridge Division, and Traffic Operations Division)
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Design Speed (Applicable)
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Terrain
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Traffic
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Highway Functional Class
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Design Exceptions
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Design Waivers
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ADA/TAS Design Variances
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Alternative Contracting Procedures
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Time Determination
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Other Tools for Minimizing Construction Time
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3.
Supporting Papers Checklist
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Overview
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List of Governing Specifications and Special Provisions
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General Notes
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Plans Estimate
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New Provisions/Special Specifications
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Triple Zero Special Provisions
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Engineer's Sign, Seal, and Date Supplemental Sheets
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Contract Time Determination Summary
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Right-of-Way and Utilities Certifications
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Right-of-way Certification
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Relocation Advisory Assistance Certification
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Right-of-Way Encroachment Certification
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Utility Clearance Certification
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Temporary Road Closure Request
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Construction Speed Zone Request
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Review Plan Prints
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4.
PS&E Checklists
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Overview
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Pre-Submission Checklist
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PS&E Checklist for Division Review Projects
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PS&E Checklist for District Review Projects
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5.
District Level PS&E Review Process
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Overview
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Process for District Review Projects
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Checklist of Required Items
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Submission Dates
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6.
Division Level PS&E Review Process
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Overview
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Submission Due Dates
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Design Division - Field Coordination Sections/Bridge Division - Planning Programming Section
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Design Division – Landscape/Enhancements Section
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Traffic Operations Division - Field Area
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Additional Copies of the PS&E Package
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Division Review Goals
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Section Reviews
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Bidding Document Process
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7.
Addendum Process
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Overview
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Need for Addendum
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Addendum Notice
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Federal Oversight Project Addendum
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District Review Project Addendum
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Last Revision Date
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Addendum Notice Procedure
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Addendum Information Sheet
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6.
Pre-Letting and Post-Letting
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1.
Overview
♦
Pre-Letting Information
♦
Post-Letting Information
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2.
Federal Project Authorization and Agreement
♦
Overview
♦
Function of FPAA
♦
Respective FPAA Duties
♦
FPAA Detailed Reporting Instructions
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3.
State Letter of Authority
♦
Overview
♦
Function of LOA
♦
Letting Management Office LOA Duties
♦
Environmental Affairs Division LOA Duties
♦
LOA Form Field Completion Procedure
♦
Letting Management Section LOA Duties
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4.
Project Financial Clearance
♦
Overview
♦
Other Participation Field
♦
Additional Payments
♦
Financial Clearance Reference
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5.
Pre-letting Checklist
♦
Checklist
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6.
Post-letting Guidelines
♦
Overview
♦
Letting Overrun Justification
♦
Overrun Justification Memorandum Guidelines
♦
Construction Division’s Determination of Bid Validity
♦
District Review Responsibilities
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Local Participation
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7.
Local Public Agency Let Projects
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1.
Guidance for Local Governments
PS&E Preparation Manual
May 2007
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