Section 3: PS&E Submissions Schedules
Anchor: #i1003138Overview
Prior to beginning detailed design on any project, the designer should determine from his/her supervisor or the district’s TP&D Section, the funding source (state or federal) for the project and any pertinent time constraints. In addition, the designer must determine if the scheduled letting date in the Design and Construction Information System (DCIS) is flexible or firm. A flexible letting schedule will allow the designer to proceed with project design and plan preparation with available resources. However, if a firm letting schedule is encountered, the designer must clearly understand the deadlines established by the Design Division. This section covers the following PS&E submission schedule topics:
- General deadlines and project categories
- Detailed deadlines.
General Deadlines and Project Categories
Approximately six months prior to the beginning of the coming fiscal year, the Design Division publishes a PS&E Review and Processing Schedule (http://crossroads/org/des/lmo/pse.asp) for the approaching fiscal year. This schedule delineates various processing deadlines for meeting a desired letting. The deadlines are based on five distinct categories of projects:
- All federal submission projects (projects pre-determined to be federal oversight by FHWA and Design Division)
- All federal non-submission projects (all other federally funded projects) and State projects (state funded) over $5 million in estimated construction cost (excluding Engineering and Contingency (E&C) costs)
- State projects estimated at less than $5 million (excluding E&C)
- District review projects (see Chapter 2)
- Local Public Agency (LPA) let projects (see Chapter 7).
Detailed Deadlines
In addition to the fiscal year review and processing schedule, a monthly schedule is published advising of more detailed dates from the time PS&E is scheduled for receipt in Austin to the scheduled letting dates for that particular month. This monthly schedule also addresses separate submission deadlines for the review of all projects being let by local entities.