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Section 2: Evaluation and Estimate Forms

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Residential Property Evaluation Form ROW-R-106

Tabulate residential property evaluations and index numbers on form ROW-R-106 for comparable properties. These forms may be used to collect data on properties for sale or rent. Submit one copy of form ROW-R-106 to ROW Division HQ when used as support for a supplement.

Number the forms consecutively; no two having the same number on a project. Comparables used in submissions for supplements must be available, and must meet the standard for DSS dwellings. If form ROW-R-106 was previously submitted, it must be updated within four months of computing the current supplement.

Update forms ROW-R-106 with respect to features, like property improvements and dwelling age, which can affect the index. If little or no change occurred, it is satisfactory to revise the information and inspection date on the old form.

Completed forms ROW-R-106 are filed according to RCSJ numbers. If it is desirable to use a comparable property from one project for another project, make reference (on form ROW-R-107) to the RCSJ where the comparable is located.

In the improvements section of the form, describe the quality, condition, and yard improvements categories using the same terminology as shown on the Development of Index Numbers chart. Use the chronological dwelling age, not the effective age. The dwelling square footage is that used for living purposes. It does not include porches, garages, or outside utility and storage areas.

In the remarks section of the form, include notes of unusual features such as those that enhance or detract from the value or livability of the property, explanations of variances from the norm in indexing, explanation of a high or low listed sales price, and type of neighborhood. Include a photograph which clearly depicts the comparable dwelling. Include utility costs in the remarks section with individual utility services itemized.

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Supplemental Payment Estimate, Form ROW-R-107

R/W-PD shall submit the replacement housing supplement recommendation on form ROW-R-107 to ROW Division HQ for compliance review and approval date entry in ROWIS, even if the supplement is zero. Verify that the claimant names on the form agree with payee names in billings submitted later. For a husband and wife, include both on page 1 of the form. Similarly, when there are several displacees from a single dwelling and a head of household cannot be identified, include all displacee names on page 1 of the form.

Comparable dwellings must be available at the time of supplement calculation. Tabulate these dwellings on form ROW-R-107 in the housing or rent supplement sections. Properties available at the time of supplement calculation may not be available at the time of acquisition. At the time the displacee is required to move, a comparable replacement dwelling must be available to him at or below the selling price of the state’s selected comparable; otherwise, the supplement must be recalculated. Analyze comparables and use the most appropriate property to determine the cost to purchase or rent comparable replacement housing.

Information on page 2 of form ROW-R-107 should not simply repeat information on page 1 or in the blanks of form ROW-R-106, but must support any variances or unusual circumstances.

On form ROW-R-107, also include, when applicable, an itemization of values of excess land and improvements carved-out from the parcel acquisition cost. In the remarks section of form ROW-R-107, include the estimated average monthly utility costs at the displacement dwelling, with individual values itemized. In multiple ownership cases, also include information such as the relationship of living heirs, or if a deceased owner dies testate or intestate. When a tenant is related to the property owner, explain the tenant-landlord relationship and identify the value of any services being rendered in place of actual rent.

When there is more than one residential unit on a parcel, record the displacement unit number (e.g., apartment building) on form ROW-R-107. Also, record the month and year the displacee began occupancy. In the case of a subsequent or late residential occupant, record the day, month and year of initial occupancy.

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