3. Relocation Assistance Program Organization | ROW Vol. 3 - Relocation Assistance | TxDOT Manual System

♦Manual Notice 2007-1
►1. Policy and Authorities
- ►1. Overview
  - ♦General
►2. Laws, Regulations, and TxDOT Policy
- ►1. Federal Law and Regulations
- ►2. State Law
  - ♦Authority
- ►3. Departmental Policy
  - ♦Commission Minute Orders
  - ♦Replacement Housing Policy
  - ♦Emergency Relocation
- ►4. Miscellaneous Provisions
  - ♦No Waiver of Relocation Assistance
  - ♦No Duplication of Payments
  - ♦Type of Interest Acquired
  - ♦Partial Acquisitions
  - ♦Acquisition of Remainder
  - ♦Eviction for Cause
  - ♦Joint Residential and Business Use
  - ♦Refusal of Assistance
  - ♦Waivers
  - ♦Ineligible Payments
▼3. Relocation Assistance Program Organization
- ►1. State Organization
  - ♦Overview
- ►2. Relocation Assistance Offices
  - ♦Overview
  - ♦Local Relocation Assistance office
  - ♦Monitoring
- ►3. Civil Rights
  - ♦Overview
►4. Program Administration
- ►1. Procedures
►5. Relocation Assistance and LPAs
- ►1. LPA Requirements
  - ♦Procedure
►6. Relocation Assistance Advisory Services
- ►1. General Requirements
  - ♦Overview
- ►2. Eligibility for Relocation Assistance Advisory Services
  - ♦Requirements
- ►3. Minimum Relocation Assistance Advisory Services for Non-Residential Displacees
  - ♦Requirements
- ►4. Minimum Relocation Assistance Advisory Services for Residential Displacees
  - ♦Requirements
- ►5. Other Applicable Relocation Advisory Services
  - ♦Requirements
►7. Public Information
- ►1. Types of Public Information
  - ♦Public Hearings
  - ♦Relocation Assistance Booklet
  - ♦Local News Media
►8. Relocation Program Planning & Construction
- ►1. Stage Requirements
  - ♦ROW Stage Requirements
  - ♦Construction Stage Requirements
►9. Presentation of Relocation Assistance Information
- ►1. Notices
- ►2. Notice Letters
  - ♦Example Letters
- ►3. Pre-Negotiation Contacts
  - ♦Procedure
  - ♦Notices and Contacts with Persons Who are Not Displaced
►10. General Provisions
- ►1. Procedures
  - ♦Eligibility
  - ♦Distance of Move
  - ♦More Than One Move
  - ♦Moves to Multiple Locations
  - ♦Owner Retention
  - ♦Property
  - ♦Overtime Charges
  - ♦Notification and Inspection
  - ♦Moving Cost
  - ♦Ineligible Moving and Related Expenses
  - ♦Payment After Death
►11. Residential Moves
- ►1. Eligibility
  - ♦Overview
  - ♦Actual Cost Commercial Move
  - ♦Actual Cost Self-Move
  - ♦Fixed Room Count Schedule
- ►2. Allowable Moving Expenses - Residential
  - ♦Overview
  - ♦Personalty
  - ♦Personal Transportation
  - ♦Removal and Reinstallation
  - ♦Storage
  - ♦Temporary Lodgings and Meals
  - ♦Insurance
  - ♦Losses in Moving
  - ♦Utilities
  - ♦Mobile Homes
  - ♦Other Expenses
- ►3. Actual Reasonable Moving Expenses
  - ♦Displacee Requirements
  - ♦District Requirements
- ►4. Fixed Moving Expense Payments
►12. Personal Property Only Moves
- ►1. Eligibility
  - ♦Overview
- ►2. Types of Moving Options
  - ♦Actual Cost Commercial Move
  - ♦Actual Cost Self-Move
►13. Continued Occupancy Incentive Payment
- ►1. Eligibility
  - ♦Overview
  - ♦Eligibility Requirements
- ►2. Provisions
  - ♦Overview
  - ♦Amount of Payment
  - ♦Process
►14. Non-residential Moves
- ►1. Eligibility
  - ♦Overview
- ►2. Allowable Moving Expenses - Non-residential
  - ♦Overview
  - ♦Personalty
  - ♦Transportation
  - ♦Labor and Materials
  - ♦Removal and Reinstallation
  - ♦Storage
  - ♦Professional Services
  - ♦Insurance
  - ♦Losses in Moving
  - ♦Permits
  - ♦Signs
  - ♦Utilities
  - ♦Moving Estimates
  - ♦Property Disposal Costs
  - ♦Actual Direct Loss of Tangible Personal Property
  - ♦Purchase of Substitute Personal Property
  - ♦Searching
  - ♦Impact Fees
  - ♦Other Expenses
  - ♦Low Value/High Bulk
- ►3. Types of Eligible Moving Expenses - Non-residential
  - ♦Overview
  - ♦Commercial Move
  - ♦Actual Cost Self-Move
  - ♦Negotiated Self-Move
- ►4. Moving Expense Finding
  - ♦Cost Estimate
- ►5. Actual Direct Loss of Tangible Personal Property/Purchase of Substitute Personal Property
- ►6. Searching for Replacement Operating Site
  - ♦Overview
  - ♦Receipted Bills
  - ♦Time Spent in Search
- ►7. Reestablishment Expenses - Non-residential
  - ♦Overview
  - ♦Eligible Expenses:
  - ♦Ineligible Expenses
- ►8. Fixed Moving Payments - Businesses, Farms and Nonprofit Organizations
  - ♦Overview
  - ♦Business
  - ♦Farm Operation
  - ♦Nonprofit organization
- ►9. Non-residential Terms and Calculations
  - ♦Definitions
  - ♦Net Earnings
  - ♦Contributes Materially
  - ♦Out of Operation
  - ♦Fixed Payment
- ►10. Entitlement for Fixed Payment
  - ♦Requirements
- ►11. Advertising Signs
  - ♦Eligibility
  - ♦Value of Displaced Sign
- ♦12. Relocation Procedures for TxDOT Leasebacks
►15. Replacement Housing
- ►1. Eligibility
  - ♦Overview
  - ♦Eligibility Requirements
  - ♦Time Period
  - ♦Owner of Displacement Dwelling
  - ♦Purchase of Replacement Dwelling
  - ♦Occupancy
  - ♦Delay in Occupancy After the Purchase of Replacement Dwelling
  - ♦Payment Eligibility in Special Circumstances
  - ♦Conversion of Payment
  - ♦Change in Occupancy
  - ♦Payment After Death
  - ♦Non-Occupancy
  - ♦DSS Dwelling
  - ♦Number of Units
  - ♦Statement to Lending Agencies
  - ♦Eminent Domain Action
  - ♦Supplement Revisions
  - ♦Ownership of Replacement Dwelling Before Displacement
  - ♦Multiple Occupancy of Same Dwelling
  - ♦Multiple Ownership of Subject Dwelling
►16. Entitlements for 180-Day Owner-Occupants
- ►1. Payment Options
  - ♦Overview
- ♦2. Determination of Eligibility
- ►3. Limitations
  - ♦Overview
- ►4. Amount of Total Payment
  - ♦Replacement Housing Payment
  - ♦Rental Assistance Payment
- ►5. Replacement Housing Payments
- ►6. Maximum Payment Calculations
  - ♦Procedure
- ►7. Incidental Expenses - 180-Day Owner-Occupants
- ►8. Mortgage Insurance Premium Payments and VA Loan Funding Fees
  - ♦Overview
- ►9. Increased Interest Payment
  - ♦Overview
  - ♦Notice of Mortgage Payment Limitations
- ►10. Computation of Increased Interest Payments
  - ♦Overview
  - ♦Sample A
  - ♦Sample B
  - ♦Partial Acquisition: Multi-Use Properties, Other Highest and Best Use
  - ♦More Than One Mortgage
- ►11. Computation of Housing Supplement
►17. Entitlements for 90-Day Occupants
- ►1. Application of Entitlements
  - ♦Overview
- ♦2. Eligibility - 90-Day Occupants
- ►3. Rental Assistance Payment
  - ♦Criteria
  - ♦Eligibility
  - ♦Fair Market Rent
  - ♦Utility Expenses
  - ♦Subsidized Housing
  - ♦Housing Allowance
  - ♦Disbursement
  - ♦Manner of Disbursement
- ►4. Down Payment Assistance
  - ♦Down Payment
  - ♦Eligibility for payment
  - ♦Amount of payment
  - ♦Application of Payment
  - ♦Last Resort Housing
  - ♦Documentation
  - ♦Incidental Expenses
►18. Entitlements for Mobile Home Occupants
- ►1. General Provisions
  - ♦Overview
  - ♦Partial Acquisition of a Mobile Home Park
  - ♦Initiation of Negotiations
  - ♦Persons with Both an Ownership and Tenant Interest
  - ♦Amount of Payment
  - ♦Comparability
  - ♦Rent or Replacement
  - ♦Transporting Costs
  - ♦Configuration
- ►2. 180-Day Mobile Home Owner-Occupant
  - ♦Overview
- ►3. Replacement Housing Entitlements for 180-Day Mobile Home Owner-Occupants
- ►4. 90-Day Mobile Home Occupant
  - ♦Overview
- ►5. Replacement Housing Entitlements for 90-Day Mobile Home Occupants
►19. Decent, Safe, and Sanitary (DSS) Standards
- ►1. Definition and Exceptions
  - ♦Definition
  - ♦Exceptions to Decent, Safe and Sanitary (DSS) Standards
- ►2. Replacement Housing Inspection
  - ♦Procedure
►20. Last Resort Housing
- ►1. Overview
  - ♦Purpose
  - ♦Applicability
  - ♦Basic Rights of Persons Displaced
  - ♦Ownership or Tenancy Status
- ►2. Computation of Payments
  - ♦Overview
  - ♦Replacement Housing Payments
  - ♦Increased Interest Payments
  - ♦Rental Assistance Supplement
  - ♦Late Residential Occupants
- ►3. Payments and Authorization
  - ♦Payments
  - ♦Authorization
►21. Residential Comparison Index
- ►1. Overview
  - ♦Purpose
- ►2. Evaluation and Estimate Forms
  - ♦Residential Property Evaluation Form ROW-R-106
  - ♦Supplemental Payment Estimate, Form ROW-R-107
- ►3. Development of Index Numbers
  - ♦Index Number Development Charts
  - ♦Factors for Quality Index
  - ♦Condition Index
  - ♦Yard Improvements Index
►22. Selection of Comparables
- ►1. Selection Criteria
  - ♦Procedure
- ►2. Alternatives
  - ♦Overview
  - ♦Alternative A
  - ♦Alternative B
  - ♦Alternative C
  - ♦Alternative D
  - ♦Alternative E
- ►3. Special Features
  - ♦Procedure
►23. Appeals Process
- ►1. Appeal Provisions
  - ♦Overview
- ►2. Review Procedure for Appeals
  - ♦Handling Reviews
- ►3. Relocation Assistance Review Committee
  - ♦Procedure
►24. Payment Policies and Procedures
- ►1. Payment Application
  - ♦General
- ►2. Claims
  - ♦Documentation
  - ♦Time for Filing
  - ♦Expeditious Payments
- ►3. Advance Payment Processing
  - ♦Procedure
- ►4. Payments in Condemnation Cases
  - ♦Payments in Advance of Final Judgment
  - ♦Payments after Final Judgment
- ►5. To Whom Payment Made
  - ♦Procedure
  - ♦Moving Expenses - Direct Payment to Mover
  - ♦Replacement Housing Payments
  - ♦Increased Interest Payments
  - ♦Expense Verifications
►25. Payment Submissions
- ►1. Documentation for Claims
  - ♦Claim Types
  - ♦Documentation
- ►2. Payment of Cost Estimates
  - ♦Procedure
- ►3. Payee Identification Numbers (PIN)
  - ♦Procedure
- ►4. Required Coding Information on ROW-A-15, Payment Request
  - ♦Procedure
►26. Records
- ►1. Documentation Provisions
  - ♦General
  - ♦Replacement Housing Documentation
  - ♦Displacement Records
►27. Evictions
- ►1. Provisions
  - ♦Overview
  - ♦Information to be Included
  - ♦Attorney Fees

Chapter 3: Relocation Assistance Program Organization

Anchor: #CIHBDIEJ

Section 1: State Organization

Anchor: #i998999

Overview

The Right of Way Division is responsible for TxDOT’s statewide relocation assistance and payment program.

District offices manage relocation assistance program operations as a decentralized activity. Districts are responsible for providing assistance according to (1) this manual’s policies and requirements and (2) pertinent Federal and State laws. Each ROW project, including Farm to Market roads, must have staff assigned to provide relocation assistance to displacees.