Anchor: #BACFGCHD

Section 5: To Whom Payment Made

Anchor: #i999962

Procedure

Make relocation assistance payments directly to the eligible displaced individual(s) on residential displacements, and whenever possible, the name of the business, farm or non-profit organization on non-residential displacements.

Anchor: #i999972

Moving Expenses - Direct Payment to Vendor

By written pre-arrangement between TxDOT, the displacee and the vendor, the displacee may present an unpaid moving bill to the agency for direct payment to the vendor. Under these circumstances, complete form ROW-R-DPV, Agreement for Direct Payment to Vendor. The displacee is the claimant on form ROW-R-99, Claim for Actual Moving Expenses, and must sign the form. Show the vendor in block 7 on form ROW-R-99 and show the vendor as payee.

Anchor: #i999991

Replacement Housing Payments

Before the displacee can receive any supplement payment, R/W-PD must certify that he has occupied DSS replacement housing. Do not deny a supplemental payment until you notify the displacee of the possible disallowance and give him at least 90 days to occupy a DSS dwelling.

Upon receipt of written instructions from the displacee, TxDOT may make a housing payment directly to the lessor for rent or to the seller for purchase of a DSS dwelling. When an applicant qualifies for replacement housing payments, and upon his specific request in the application, make payment into escrow before the displacee moves. However, do not deliver payment to the displacee until he purchases or rents and occupies a DSS replacement dwelling.

When the displaced owner-occupant owns only a fractional interest in the dwelling taken, refer to Multiple Ownership of Subject Dwelling for the procedure to use in preparing a billing for replacement housing supplement.

Computation of a rent supplement establishes only upper limits of the supplement. If the displacee rents a DSS replacement dwelling for an amount less than that used in computing the supplement, base the payment submission on the lesser amount. Support the payment submission with documentation of the amount of rent paid for the replacement dwelling.

The actual down payment and related incidental expenses may be fully reimbursed if they total no more than the approved rent supplement.

The following are examples.

EXAMPLE: Actual down payment: $5,000

Incidental expenses: $250

Total Cost : $5,250

Approved Rent Supplement: $4,000

State Reimbursement: $4,000

EXAMPLE: Actual down payment: $5,000

Incidental expenses: $250

Total Cost : $5,250

Approved Rent Supplement: $4,000

State Reimbursement: $4,000

EXAMPLE: Actual down payment: $2,000

Incidental expenses: $300

Total Cost: $2,300

Approved Rent Supplement: $4,000

State Reimbursement: $2,300

EXAMPLE: Actual down payment: $8,000

Incidental expenses: $200

Total Cost: 8,200

Approved Rent Supplement: $4,000

State Reimbursement: $4,000

The displacee may put down any amount he desires above the required down payment plus incidental expenses. The total payment cannot be more than the approved rental supplement. All eligible costs to the displacee must be documented on the fully executed settlement statement or with paid receipts.

When a last resort rent supplement is used for purchasing a replacement dwelling, the payment amount is governed by provisions described in Computation of Payments on last resort rental payments for 90-day tenant-occupants, less than 90-day owner-occupants, and late residential occupants.

Anchor: #i1000045

Increased Interest Payments

Make an increased interest payment directly to the mortgagee of the replacement dwelling on receipt of written instructions from the displacee. When a displacee qualifies for an increased interest payment, and upon his specific request, make an advance payment into escrow before the displacee moves. However, do not deliver payment to the displacee until he purchases and occupies a DSS replacement dwelling.

Anchor: #i1000055

Expense Verifications

Before processing an application for payment, verify the following, as applicable:

    Anchor: #LHDRPYOB
  • On actual cost moves, review the paid receipts to ensure such costs are attributable to, and under the financial limits of eligible moving expenses. If there is any question as to the actual amount or authenticity of a paid receipt, verify the receipt with the person or firm that executed the receipt.
  • Anchor: #WSNUHCGB
  • On self-moves, that the relocatee performed all work on which the approved payment amount was based.
Previous page  Next page   Title page