Section 2: Final Closing of Projects
Anchor: #i999483Preparation for Closing ROW Projects
Before submitting the request for final closing of a project, the District should verify that:
- all required ROW is acquired
- all condemnation cases are closed by final judgment
- all charges owed by the State are paid, and
- (if applicable) the LPA has requested reimbursement on all expenses eligible for State participation,
- (if applicable) the LPA has billed the State for their share of the receipts from the sale of improvements.
During final closing submission, check District records as to the disposition of all parcels for which values were approved, and determine whether the ROW Division was notified. If it appears that there are parcels having approved values that are not to be acquired, notify the ROW Division so that the approved values may be cancelled and the fund encumbrances reduced accordingly.
Anchor: #i999523Submission for Closing ROW Projects
When all ROW is acquired, all improvements disposed of and all expenses paid and properly charged on a ROW project, submit one hardcopy of the final ROW map and one electronic copy, if available, and one copy of Form ROW-RM-9, Final Disposition of Improvements to the ROW Division. See also Closing Out the Inventory.
Anchor: #i999540Closing of the ROW Project
The District's closing submission is reviewed by the ROW Division and then sent to the Finance Division for the actual close out and cancellation of any remaining funds. Before any project is closed, give special attention to see that all costs are in and that there are no outstanding utility adjustments or relocation assistance obligations.
NOTE: It is difficult to reopen a project or establish a new project to process unpaid charges.