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Manual Notice: 2018-1

From: Gus Cannon, SR/WA, Right of Way Division Director

Manual: Right of Way Manual Vol. 8 - Records, Reports and Closing Projects

Effective Date: March 20, 2018

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Purpose

To update information on Records, Reports, and Closing of Projects.

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Changes

Chapter 1, Section 1 - Records:

Chapter 1, Section 2 - Final Closing of Projects:

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  • Added verification that demolition invoices are paid prior to submitting request to close a project.
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  • Added verification that LPA participation deposit and expenditures have been reconciled prior to submitting request to close a project, and collection of debt begins if receivable is due.
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  • Clarified that parcels having approved values that are not to be acquired, should have a parcel status of “clear for construction” in ROWIS.
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  • Eliminated requirement to submit ROW-N-9 Final Disposition of Improvements, and added requirement to submit Closeout Request.
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  • Removed references to Region staff throughout the section.

Chapter 1, Section 3 - ROW Record Requirements:

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  • Removed requirement that the cost records show amounts received from the sale of improvements
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  • Added option of maintaining a project journal
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  • Added requirement to maintain files and records for joint bid utilities being handled in the construction contract
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  • Eliminated requirement to submit ROW-N-9 Final Disposition of Improvements, and added requirement to submit Closeout Request.
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  • Removed references to Region staff throughout the section.
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Contact

Rose Wheeler, Contracts and Finance Director, 512.416.2867.

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Archives

Past manual notices are available in a pdf archive.

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