Chapter 1: Records, Reports and Closing of Projects

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Section 1: Records

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ROW Records

The original ROW project records must be retained for four years after closing a project. As a general rule, these records will be electronically stored before final retention date. After being electronically stored, and after the retention period, the original records may be destroyed except for the following, which are retained in the ROW Division as part of TxDOT's permanent files:

  • ROW conveyances,
  • final ROW maps,
  • title insurance policies, and
  • other instruments pertaining to the State's title to land or interests therein.

The TxDOT Records Management Manual contains a list of items which must be retained, and identifies which items must be retained permanently.

Record Retention Schedules are available in chart format for both District and Division ROW operations at the Department's Intranet site as follows:

District ROW Record Retention Schedule: http://crossroads/org/gsd/Records%20Management/retsked.htm.

Division ROW Record Retention Schedule: http://crossroads/org/gsd/Records%20Management/retsked.htm.

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