Search for the word or phrase:
Help
Advanced
Search in:
this manual only.
all manuals.
Manual Notice
| Research and Implementation Manual |
TxDOT Manual System
♦
Manual Notice2008-1
►
1.
Introduction
►
1.
About This Manual
♦
General
►
2.
Research Program Overview
♦
What is the Cooperative Research Program?
♦
Why is the Research Program Important?
♦
What Kind of Research is Involved?
♦
What if the Research Involves Information Technologies?
♦
Who May Participate in Funding Research Projects?
♦
Who May Participate in the Research Program?
♦
Who May Participate in Research Program Development?
♦
Who May Provide Research Project Oversight?
♦
What Oversight is there of the Research Program?
►
3.
Authority and References
♦
When Did the Research Program Start?
♦
Authority for the Research Program
►
4.
Research Funding and Budgeting
♦
General
♦
Federal Funding of State Planning and Research (SPR) Program
♦
Federal SPR Work Program
♦
Budgeting for Research
►
5.
Research Library
♦
Location
♦
Services Available to TxDOT Employees
►
6.
Definitions
♦
Research
♦
Implementation
♦
Product
♦
Field Testing
♦
Information Technology (IT) Component
♦
Product Evaluation
♦
FHWA Definitions (23 CFR 420.203)
♦
Other Definitions
►
7.
Acronyms
♦
Acronyms and Definitions
►
8.
Forms
♦
Overview
♦
Forms
►
2.
Personnel and Organization
►
1.
Introduction
♦
Participants
►
2.
Personnel Responsibilities
♦
Research Oversight Committee
♦
Information Resource Council (IRC)
♦
Research Management Committees (RMCs)
♦
Technical Assistance Panels (TAPs)
♦
Project Monitoring Committee (PMC)
♦
Research and Technology Implementation Office (RTI)
♦
RTI Director
♦
RTI Research Engineer
♦
Program Coordinator (PC)
♦
Project Director (PD)
♦
Project Advisors (PAs)
♦
Information Systems Division Project Advisor
♦
Information Systems Division (ISD)
♦
Office of Primary Responsibility (OPR)
♦
Implementation Director (ID)
♦
Research Supervisor (RS)
♦
University Administration / Liaison
►
3.
Personnel and Safety Issues
♦
Personnel Diversity and Equal Opportunity
♦
Prohibition on Use of Debarred Persons or Institutions
♦
Debarment Certification in the Cooperative Research and Implementation Agreement
♦
Lobbying, Influence, and Gratuity
♦
Roadway Safety
♦
Drug-free Workplace
►
3.
Communications with Universities
►
1.
Correspondence to TxDOT
♦
From Universities – General Requirements
♦
Questionnaires and Surveys Prepared by Universities
►
2.
Correspondence to Universities
♦
University Liaison
♦
Research Supervisors
►
4.
Long-Range Research Planning
►
1.
Introduction
♦
Purpose of the Long-Range Research Plans (LRRPs)
►
2.
LRRP Organization
♦
Flexibility in Format
►
5.
Research Program Development
►
1.
Introduction
♦
Purpose of This Chapter
♦
The Annual Research Program
►
2.
Research Cycle Overview
♦
Timeline
►
3.
Research Cycle Procedures
♦
July 1
♦
July 1 – August 7
♦
August 1
♦
August 7
♦
August 15
♦
September 1
♦
September – October 15
♦
October 15
♦
November – first week
♦
November – December 15
♦
Early December
♦
December 15
♦
December 15 – January 31
♦
January 31
♦
February 1
♦
Mid-February – mid-March
♦
February 15 – June 1
♦
March 1
♦
March 7
♦
March 25
♦
April 1
♦
April 1 – May 1
♦
April 22
♦
April 22 – May 7
♦
May 1
♦
May 7
♦
May 21
♦
June – first week
♦
Early July
♦
July – August
♦
September 1
►
4.
Mid-Year Projects
♦
Introduction
♦
Contingency Account Funding Level
♦
Procedures
►
5.
In-House Projects
♦
Definition
♦
Examples of What Is Not an In-House Project
♦
Development of an In-House Project
♦
Project Funding
►
6.
Joint Projects
♦
Description
♦
Multiple-University Joint Projects
♦
University/TxDOT Joint Projects
♦
Development of a University/TxDOT Joint Project
♦
Conduct of a University/TxDOT Joint Project
►
6.
Implementation Program Development
►
1.
Introduction
♦
General
♦
Research Planning for Implementation
►
2.
Implementation Planning
♦
Product Tracking
♦
Product Status Reports
♦
Product Delivery to TxDOT
♦
Review and Dissemination
♦
Implementation Plans
►
3.
Implementation Projects
♦
Funding
♦
Development of an IPR
♦
IPR Approval
♦
Overview of Implementation Contracting
♦
Projects Involving Universities
♦
Projects with TxDOT Activities Only
♦
Modifications to Implementation Contracts
♦
Implementation Deliverables
►
4.
Other Implementation Activities
♦
Technology Transfer
►
7.
Contracting
►
1.
Introduction
♦
Authority for Contracting
♦
Types of Contracts and Programs
►
2.
CRIA Provisions
♦
Overview of Cooperative Research and Implementation Agreement (CRIA) Provisions
♦
Detailed CRIA Provisions
♦
Article 1 – Nature of the Agreements
♦
Article 2 – Contract Period
♦
Article 3 – Notices and Communications to TxDOT
♦
Article 4 – Definitions
♦
Article 5 – University Coordination
♦
Article 6 – Subcontracts
♦
Article 7 – Project Approval
♦
Article 8 – Amendments
♦
Article 9 – Budget
♦
Article 10 – Facilities, Equipment and Procurement
♦
Article 11 – Salary and Travel Charges
♦
Article 12 – Indirect Cost Charges
♦
Article 13 – Billing and Payment
♦
Article 14 – Records and Audits
♦
Article 15 – Reports and Other Deliverables
♦
Article 16 – Ownership Of Data
♦
Article 17 – Copyrights
♦
Article 18 – Patents
♦
Article 19 – Compliance with Laws
♦
Article 20 – Federal Funds Reports
♦
Article 21 – Roadway Safety
♦
Article 22 – Equal Employment Opportunity
♦
Article 23 – Affirmative Action
♦
Article 24 – Civil Rights
♦
Article 25 – Debarment Certification
♦
Article 26 – Gratuity Provisions
♦
Article 27 – Lobbying Certification
♦
Article 28 – Buy Texas
♦
Article 29 – Termination of Program or Project
♦
Article 30 – Remedies
♦
Article 31 – Severability
♦
Article 32 – Prior Agreement Superseded
♦
Article 33 – Signatory Warranty
♦
Article 34 – Incorporation
►
3.
Project Proposals
♦
Overview
♦
Required Documents
♦
Cover Page
♦
Exhibit A, Itemized Budget
♦
Exhibit B, Project Description
♦
Project Abstract
♦
Background and Significance of Work
♦
Implementation
♦
Work Plan
♦
Identification of Information Technology (IT) Deliverables to TxDOT
♦
Assistance or Involvement by TxDOT
♦
Deliverables Table
♦
Schedule of Research Activities
♦
Research Facilities and Personnel Data Sheet
♦
Required Format for Submission
♦
Meeting the Deadline
►
4.
Project Agreements
♦
Overview
♦
Proposal Selection
♦
Funding Approval
♦
Proposal Revision
♦
Project Approval / Activation
►
5.
Continuations
♦
Overview
♦
Continuation Approval Process
►
6.
Modifications
♦
Overview
♦
Requests for Modification
♦
Deadlines for Modifications
♦
When a Modification is Required
♦
When a Modification is Not Required
♦
Modification Form
♦
Numbering Modifications
♦
Document Date
♦
Adding, Deleting, or Modifying Tasks
♦
Changing the Budget or Indirect Cost Rate
♦
Changing the Deliverables Table
♦
Changing Project Duration
♦
Concluding Language
♦
Major Modifications
♦
Substantial Revisions
♦
Project Agreement Rewritten
►
7.
Subcontracts
♦
Definition of a Subcontract for a University
♦
Submitting Subcontracts for Review and Concurrence
♦
Subcontracts by a DDO
♦
Coordinating DDO Subcontracts with RTI
►
8.
Project Deliverables
►
1.
Introduction
♦
Deliverables Discussed in This Chapter
♦
Purpose of Deliverables
♦
Types of Deliverables
♦
Minimum Deliverables for Each Project
►
2.
Types of Products and Reports
♦
Products
♦
Reports for Research Projects
♦
Reports for Implementation Projects
►
3.
Technical Report Standards
♦
General
♦
Cover Page
♦
Technical Report Documentation Page
♦
Title Page
♦
Credits for Sponsor
♦
Disclaimer(s)
♦
Acknowledgements
♦
Table of Contents
♦
List of Illustrations / Figures / Photographs
♦
List of Tables
♦
List of Abbreviations and Symbols
♦
Body of the Report
♦
Size Conventions
♦
Line Spacing
♦
Pagination
♦
Illustrations / Figures / Photographs
♦
Tables
♦
Equations
♦
Use of Copyrighted Material
♦
University’s Right to Copyright
♦
Ownership and Release of Data
►
4.
DOT F 1700.7 Instructions
♦
General
♦
Technical Reports
♦
Draft Products
►
5.
Project Summary Report Standards
♦
General
♦
Contents
♦
Copyrights
♦
Ownership and Release of Data
♦
Submission to RTI
►
6.
Product Standards
♦
General
♦
Equipment / Devices (other than Information Technology)
♦
Guidebooks and Manuals
♦
Information Technology
♦
Specifications
♦
Training Aids
♦
Video Presentations
♦
Technical Report Documentation Page
♦
Copyrights
♦
Ownership and Release of Data
►
7.
Submission, Review, and Publication
♦
Initial Submission of Reports
♦
Initial Submission of Products
♦
Deadline for Submission
♦
Number of Copies
♦
TxDOT Review Requirements
♦
Approval
♦
Publication Due Date
♦
Publication / Reproduction Costs
♦
Copies Retained by the University
♦
Publication / Distribution Restrictions
►
9.
Progress Reports and Papers
►
1.
Semi-Annual Progress Reports
♦
Introduction
♦
Deadline for Submission
♦
Procedure for Submission
♦
Required Content and Format
♦
Equipment Reporting
♦
TxDOT Review
►
2.
Monthly or Quarterly Progress Reports
♦
Introduction
♦
Frequency and Format
♦
Submission
►
3.
Papers
♦
Introduction
♦
Submitting for Review
♦
Review Not Required
►
10.
University Costs
►
1.
Allowable Costs
♦
Introduction
♦
Eligible Costs
♦
Cost Control
♦
Equipment and Supplies
♦
Facilities
♦
Indirect(Overhead) Charges
♦
Salary and Travel
♦
Foreign Travel
♦
Proposal Preparation
♦
Technical Assistance Panel (TAP) Participation
►
2.
Equipment
♦
Introduction
♦
Approval for Procurement
♦
Procurement Reporting
♦
Title
♦
Possession and Use
♦
Property Management
♦
Disposal
►
3.
Supplies
♦
Approval for Procurement
♦
Title
♦
Possession and Use
►
4.
Billings
♦
Introduction
♦
Billing Frequency
♦
Billing Deadlines
♦
Billing Format
♦
Supporting Documentation
♦
University Invoices
♦
TxDOT Processing
♦
Payment Documentation
►
5.
Audits and Recordkeeping
♦
Responsibilities
♦
Audit Scheduling
►
11.
TxDOT, FHWA, and Local Costs
►
1.
Program Management
♦
Costs Charged to RTI by TxDOT Employees
♦
Approval
♦
Charge Number
♦
FHWA Participants
♦
City, County, or other Local Participants
►
2.
Project Participation
♦
Costs Charged to RTI
♦
Approval
♦
Charge Number
►
3.
Conferences and Seminars
♦
Costs Charged to RTI
♦
Approval
►
12.
Other Research Programs
►
1.
Transportation Research Board (TRB)
♦
Overview
♦
RTI Responsibilities
♦
Committee Membership
►
2.
NCHRP
♦
Overview
♦
NCHRP Panel Membership
►
3.
Pooled Fund Program
♦
Overview
♦
RTI Responsibilities
♦
Pooled Fund Project Funding
♦
4.
Other FHWA Programs
►
13.
Product Evaluation Program
►
1.
Introduction
♦
Purpose of the Program
♦
Definition of a New Product
♦
Department Commitment
►
2.
Product Evaluation Committee
♦
Membership
♦
Responsibilities
►
3.
Product Evaluation Process
♦
Submission of Products for Review
♦
Assignment for Review
♦
Review Tracking and Posting of Results
Research and Implementation Manual
January 2008
Printer-friendly version (PDF)