• ♦Manual Notice2008-1
• ►1. Introduction
  • ►1. About This Manual
    • ♦General
  • ►2. Research Program Overview
    • ♦What is the Cooperative Research Program?
    • ♦Why is the Research Program Important?
    • ♦What Kind of Research is Involved?
    • ♦What if the Research Involves Information Technologies?
    • ♦Who May Participate in Funding Research Projects?
    • ♦Who May Participate in the Research Program?
    • ♦Who May Participate in Research Program Development?
    • ♦Who May Provide Research Project Oversight?
    • ♦What Oversight is there of the Research Program?
  • ►3. Authority and References
    • ♦When Did the Research Program Start?
    • ♦Authority for the Research Program
  • ►4. Research Funding and Budgeting
    • ♦General
    • ♦Federal Funding of State Planning and Research (SPR) Program
    • ♦Federal SPR Work Program
    • ♦Budgeting for Research
  • ►5. Research Library
    • ♦Location
    • ♦Services Available to TxDOT Employees
  • ►6. Definitions
    • ♦Research
    • ♦Implementation
    • ♦Product
    • ♦Field Testing
    • ♦Information Technology (IT) Component
    • ♦Product Evaluation
    • ♦FHWA Definitions (23 CFR 420.203)
    • ♦Other Definitions
  • ►7. Acronyms
    • ♦Acronyms and Definitions
  • ►8. Forms
    • ♦Overview
    • ♦Forms
• ►2. Personnel and Organization
  • ►1. Introduction
    • ♦Participants
  • ►2. Personnel Responsibilities
    • ♦Research Oversight Committee
    • ♦Information Resource Council (IRC)
    • ♦Research Management Committees (RMCs)
    • ♦Technical Assistance Panels (TAPs)
    • ♦Project Monitoring Committee (PMC)
    • ♦Research and Technology Implementation Office (RTI)
    • ♦RTI Director
    • ♦RTI Research Engineer
    • ♦Program Coordinator (PC)
    • ♦Project Director (PD)
    • ♦Project Advisors (PAs)
    • ♦Information Systems Division Project Advisor
    • ♦Information Systems Division (ISD)
    • ♦Office of Primary Responsibility (OPR)
    • ♦Implementation Director (ID)
    • ♦Research Supervisor (RS)
    • ♦University Administration / Liaison
  • ►3. Personnel and Safety Issues
    • ♦Personnel Diversity and Equal Opportunity
    • ♦Prohibition on Use of Debarred Persons or Institutions
    • ♦Debarment Certification in the Cooperative Research and Implementation Agreement
    • ♦Lobbying, Influence, and Gratuity
    • ♦Roadway Safety
    • ♦Drug-free Workplace
• ►3. Communications with Universities
  • ►1. Correspondence to TxDOT
    • ♦From Universities – General Requirements
    • ♦Questionnaires and Surveys Prepared by Universities
  • ►2. Correspondence to Universities
    • ♦University Liaison
    • ♦Research Supervisors
• ►4. Long-Range Research Planning
  • ►1. Introduction
    • ♦Purpose of the Long-Range Research Plans (LRRPs)
  • ►2. LRRP Organization
    • ♦Flexibility in Format
• ►5. Research Program Development
  • ►1. Introduction
    • ♦Purpose of This Chapter
    • ♦The Annual Research Program
  • ►2. Research Cycle Overview
    • ♦Timeline
  • ►3. Research Cycle Procedures
    • ♦July 1
    • ♦July 1 – August 7
    • ♦August 1
    • ♦August 7
    • ♦August 15
    • ♦September 1
    • ♦September – October 15
    • ♦October 15
    • ♦November – first week
    • ♦November – December 15
    • ♦Early December
    • ♦December 15
    • ♦December 15 – January 31
    • ♦January 31
    • ♦February 1
    • ♦Mid-February – mid-March
    • ♦February 15 – June 1
    • ♦March 1
    • ♦March 7
    • ♦March 25
    • ♦April 1
    • ♦April 1 – May 1
    • ♦April 22
    • ♦April 22 – May 7
    • ♦May 1
    • ♦May 7
    • ♦May 21
    • ♦June – first week
    • ♦Early July
    • ♦July – August
    • ♦September 1
  • ►4. Mid-Year Projects
    • ♦Introduction
    • ♦Contingency Account Funding Level
    • ♦Procedures
  • ►5. In-House Projects
    • ♦Definition
    • ♦Examples of What Is Not an In-House Project
    • ♦Development of an In-House Project
    • ♦Project Funding
  • ►6. Joint Projects
    • ♦Description
    • ♦Multiple-University Joint Projects
    • ♦University/TxDOT Joint Projects
    • ♦Development of a University/TxDOT Joint Project
    • ♦Conduct of a University/TxDOT Joint Project
• ►6. Implementation Program Development
  • ►1. Introduction
    • ♦General
    • ♦Research Planning for Implementation
  • ►2. Implementation Planning
    • ♦Product Tracking
    • ♦Product Status Reports
    • ♦Product Delivery to TxDOT
    • ♦Review and Dissemination
    • ♦Implementation Plans
  • ►3. Implementation Projects
    • ♦Funding
    • ♦Development of an IPR
    • ♦IPR Approval
    • ♦Overview of Implementation Contracting
    • ♦Projects Involving Universities
    • ♦Projects with TxDOT Activities Only
    • ♦Modifications to Implementation Contracts
    • ♦Implementation Deliverables
  • ►4. Other Implementation Activities
    • ♦Technology Transfer
• ►7. Contracting
  • ►1. Introduction
    • ♦Authority for Contracting
    • ♦Types of Contracts and Programs
  • ►2. CRIA Provisions
    • ♦Overview of Cooperative Research and Implementation Agreement (CRIA) Provisions
    • ♦Detailed CRIA Provisions
    • ♦Article 1 – Nature of the Agreements
    • ♦Article 2 – Contract Period
    • ♦Article 3 – Notices and Communications to TxDOT
    • ♦Article 4 – Definitions
    • ♦Article 5 – University Coordination
    • ♦Article 6 – Subcontracts
    • ♦Article 7 – Project Approval
    • ♦Article 8 – Amendments
    • ♦Article 9 – Budget
    • ♦Article 10 – Facilities, Equipment and Procurement
    • ♦Article 11 – Salary and Travel Charges
    • ♦Article 12 – Indirect Cost Charges
    • ♦Article 13 – Billing and Payment
    • ♦Article 14 – Records and Audits
    • ♦Article 15 – Reports and Other Deliverables
    • ♦Article 16 – Ownership Of Data
    • ♦Article 17 – Copyrights
    • ♦Article 18 – Patents
    • ♦Article 19 – Compliance with Laws
    • ♦Article 20 – Federal Funds Reports
    • ♦Article 21 – Roadway Safety
    • ♦Article 22 – Equal Employment Opportunity
    • ♦Article 23 – Affirmative Action
    • ♦Article 24 – Civil Rights
    • ♦Article 25 – Debarment Certification
    • ♦Article 26 – Gratuity Provisions
    • ♦Article 27 – Lobbying Certification
    • ♦Article 28 – Buy Texas
    • ♦Article 29 – Termination of Program or Project
    • ♦Article 30 – Remedies
    • ♦Article 31 – Severability
    • ♦Article 32 – Prior Agreement Superseded
    • ♦Article 33 – Signatory Warranty
    • ♦Article 34 – Incorporation
  • ►3. Project Proposals
    • ♦Overview
    • ♦Required Documents
    • ♦Cover Page
    • ♦Exhibit A, Itemized Budget
    • ♦Exhibit B, Project Description
    • ♦Project Abstract
    • ♦Background and Significance of Work
    • ♦Implementation
    • ♦Work Plan
    • ♦Identification of Information Technology (IT) Deliverables to TxDOT
    • ♦Assistance or Involvement by TxDOT
    • ♦Deliverables Table
    • ♦Schedule of Research Activities
    • ♦Research Facilities and Personnel Data Sheet
    • ♦Required Format for Submission
    • ♦Meeting the Deadline
  • ►4. Project Agreements
    • ♦Overview
    • ♦Proposal Selection
    • ♦Funding Approval
    • ♦Proposal Revision
    • ♦Project Approval / Activation
  • ►5. Continuations
    • ♦Overview
    • ♦Continuation Approval Process
  • ►6. Modifications
    • ♦Overview
    • ♦Requests for Modification
    • ♦Deadlines for Modifications
    • ♦When a Modification is Required
    • ♦When a Modification is Not Required
    • ♦Modification Form
    • ♦Numbering Modifications
    • ♦Document Date
    • ♦Adding, Deleting, or Modifying Tasks
    • ♦Changing the Budget or Indirect Cost Rate
    • ♦Changing the Deliverables Table
    • ♦Changing Project Duration
    • ♦Concluding Language
    • ♦Major Modifications
    • ♦Substantial Revisions
    • ♦Project Agreement Rewritten
  • ►7. Subcontracts
    • ♦Definition of a Subcontract for a University
    • ♦Submitting Subcontracts for Review and Concurrence
    • ♦Subcontracts by a DDO
    • ♦Coordinating DDO Subcontracts with RTI
• ►8. Project Deliverables
  • ►1. Introduction
    • ♦Deliverables Discussed in This Chapter
    • ♦Purpose of Deliverables
    • ♦Types of Deliverables
    • ♦Minimum Deliverables for Each Project
  • ►2. Types of Products and Reports
    • ♦Products
    • ♦Reports for Research Projects
    • ♦Reports for Implementation Projects
  • ►3. Technical Report Standards
    • ♦General
    • ♦Cover Page
    • ♦Technical Report Documentation Page
    • ♦Title Page
    • ♦Credits for Sponsor
    • ♦Disclaimer(s)
    • ♦Acknowledgements
    • ♦Table of Contents
    • ♦List of Illustrations / Figures / Photographs
    • ♦List of Tables
    • ♦List of Abbreviations and Symbols
    • ♦Body of the Report
    • ♦Size Conventions
    • ♦Line Spacing
    • ♦Pagination
    • ♦Illustrations / Figures / Photographs
    • ♦Tables
    • ♦Equations
    • ♦Use of Copyrighted Material
    • ♦University’s Right to Copyright
    • ♦Ownership and Release of Data
  • ►4. DOT F 1700.7 Instructions
    • ♦General
    • ♦Technical Reports
    • ♦Draft Products
  • ►5. Project Summary Report Standards
    • ♦General
    • ♦Contents
    • ♦Copyrights
    • ♦Ownership and Release of Data
    • ♦Submission to RTI
  • ►6. Product Standards
    • ♦General
    • ♦Equipment / Devices (other than Information Technology)
    • ♦Guidebooks and Manuals
    • ♦Information Technology
    • ♦Specifications
    • ♦Training Aids
    • ♦Video Presentations
    • ♦Technical Report Documentation Page
    • ♦Copyrights
    • ♦Ownership and Release of Data
  • ►7. Submission, Review, and Publication
    • ♦Initial Submission of Reports
    • ♦Initial Submission of Products
    • ♦Deadline for Submission
    • ♦Number of Copies
    • ♦TxDOT Review Requirements
    • ♦Approval
    • ♦Publication Due Date
    • ♦Publication / Reproduction Costs
    • ♦Copies Retained by the University
    • ♦Publication / Distribution Restrictions
• ►9. Progress Reports and Papers
  • ►1. Semi-Annual Progress Reports
    • ♦Introduction
    • ♦Deadline for Submission
    • ♦Procedure for Submission
    • ♦Required Content and Format
    • ♦Equipment Reporting
    • ♦TxDOT Review
  • ►2. Monthly or Quarterly Progress Reports
    • ♦Introduction
    • ♦Frequency and Format
    • ♦Submission
  • ►3. Papers
    • ♦Introduction
    • ♦Submitting for Review
    • ♦Review Not Required
• ►10. University Costs
  • ►1. Allowable Costs
    • ♦Introduction
    • ♦Eligible Costs
    • ♦Cost Control
    • ♦Equipment and Supplies
    • ♦Facilities
    • ♦Indirect(Overhead) Charges
    • ♦Salary and Travel
    • ♦Foreign Travel
    • ♦Proposal Preparation
    • ♦Technical Assistance Panel (TAP) Participation
  • ►2. Equipment
    • ♦Introduction
    • ♦Approval for Procurement
    • ♦Procurement Reporting
    • ♦Title
    • ♦Possession and Use
    • ♦Property Management
    • ♦Disposal
  • ►3. Supplies
    • ♦Approval for Procurement
    • ♦Title
    • ♦Possession and Use
  • ►4. Billings
    • ♦Introduction
    • ♦Billing Frequency
    • ♦Billing Deadlines
    • ♦Billing Format
    • ♦Supporting Documentation
    • ♦University Invoices
    • ♦TxDOT Processing
    • ♦Payment Documentation
  • ►5. Audits and Recordkeeping
    • ♦Responsibilities
    • ♦Audit Scheduling
• ►11. TxDOT, FHWA, and Local Costs
  • ►1. Program Management
    • ♦Costs Charged to RTI by TxDOT Employees
    • ♦Approval
    • ♦Charge Number
    • ♦FHWA Participants
    • ♦City, County, or other Local Participants
  • ►2. Project Participation
    • ♦Costs Charged to RTI
    • ♦Approval
    • ♦Charge Number
  • ►3. Conferences and Seminars
    • ♦Costs Charged to RTI
    • ♦Approval
• ►12. Other Research Programs
  • ►1. Transportation Research Board (TRB)
    • ♦Overview
    • ♦RTI Responsibilities
    • ♦Committee Membership
  • ►2. NCHRP
    • ♦Overview
    • ♦NCHRP Panel Membership
  • ►3. Pooled Fund Program
    • ♦Overview
    • ♦RTI Responsibilities
    • ♦Pooled Fund Project Funding
  • ♦4. Other FHWA Programs
• ►13. Product Evaluation Program
  • ►1. Introduction
    • ♦Purpose of the Program
    • ♦Definition of a New Product
    • ♦Department Commitment
  • ►2. Product Evaluation Committee
    • ♦Membership
    • ♦Responsibilities
  • ►3. Product Evaluation Process
    • ♦Submission of Products for Review
    • ♦Assignment for Review
    • ♦Review Tracking and Posting of Results

Research and Implementation Manual

January 2008

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