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Section 6: End of Project Process

There are two reasons a project may be closed out. The first reason is that a project has met the scheduled completion or secondarily, the project is being terminated early.

When a project has met its scheduled completion, the Closeout meeting may take place as early as a month before the end of the project. This meeting includes a discussion of the possibility of implementation.

If a project is closes earlier than originally stated, a letter with a termination date is sent to the University Liaison, which initiates the Closeout.

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  • If TxDOT concludes that continuation of a Project Agreement into the next fiscal year, in whole or in part, would not produce beneficial results that commensurate with the further expenditure of funds, the Project Agreement may be terminated.
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  • If both parties conclude that continuation of a Project Agreement for the remainder of a fiscal year, in whole or in part, would not produce beneficial results commensurate with the further expenditure of funds, the Project Agreement may be terminated.

When Project Agreements are terminated prior to scheduled completion, TxDOT will make every reasonable effort to minimize adverse impacts to the project team.

After a project ends the University or Federal agency has 90 days to send a final bill.

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