Section 5: Local Reporting

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What to Track

Reporting requirements at the local section level should include all routine reports in addition to any district, state and/or federal reports. Routine reports should include:

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  • Pre-trip inspection reports on trucks as well as plows, spreaders, snow blowers, motor graders, loaders, and light vehicles
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  • Daily activity reports tracking hours worked, mileage, equipment hours and materials used during the storm
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  • Maintenance sections should also consider recording the calibration of each salt spreader and keeping track of all applications during a storm event.

A well organized effort to keep daily information accurately recorded can make responding to district, state and federal inquiries much easier.

Other types of local reporting can include:

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  • Responses to local media inquiries, public requests for roadway conditions, and service requests from residents or businesses on state routes should be routed through the Public Information Officer
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  • A salt route map and a priority roadway map will give TxDOT customers assurance that an organized effort is under way to clear the roadways
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  • The Public Information Officer should inform media that snow/ice conditions exist
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  • A telephone answering machine to disseminate local roadway information when the office is not staffed. The information on the recording should be kept current and should reference the department’s toll free number for statewide roadway conditions.

Roadway condition information and knowledge of how to assist the public in acquiring information from surrounding areas should be readily available in each maintenance section.

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