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Section 8: Annual Report to NHTSA

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The TxDOT Traffic Operations Division - Traffic Safety Section (TRF-TS) is responsible for submitting the Annual Report to the National Highway Traffic Safety Administration (NHTSA). The report describes the accomplishments of the Texas Highway Safety Program and is due within 90 days after the end of the federal fiscal year (December 31).

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Report Contents

As prescribed in the Uniform Procedures for State Highway Safety Programs (23 C.F.R. 1200.33), the annual report must include the following:

  • the State's progress in meeting its highway safety goals, using performance measures identified in the Performance Plan. Both baseline and most current level of performance under each measure must be given for each goal.
  • a description of how the projects and activities funded during the fiscal year contributed to meeting the State's highway safety goals. When data becomes available, a state should report progress from prior year projects that has contributed to meeting current state highway safety goals.

Based on the above federal requirements, the TRF-TS Annual Report to NHTSA consists of the Annual Evaluation Report (compiled by TRF-TS) and the Financial Obligation Closeout (compiled by the TxDOT Finance Division [FIN] in coordination with TRF-TS). The TRF-TS Annual Report includes:

  • a three to five-page overview of statewide highway safety accomplishments
  • a summary report by program area describing the results of the completed projects that includes a synopsis of:
    • activities
    • costs and accomplishments
    • contributions of independent groups
    • any program income earned or used
  • significant legislative and administrative accomplishments.

Final Administrative Evaluation

To satisfy the NHTSA’s requirement of accumulating data and submitting the annual report, TRF-TS compiles information contained in the final performance reports, program area summaries and analyses, year-end statistics, and other pertinent information at the end of each project and conducts a final administrative evaluation. The final administrative evaluation provides a judgment of value or worth based on:

  • the measurement of actual tasks or activities compared with planned levels of performance of each program area project
  • the listing of major accomplishments, and
  • the assessment of unit cost and other aspects of operational efficiency.

The above information is included in the TRF-TS Annual Report submitted to NHTSA.

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Financial Obligation Closeout

The Financial Obligation Closeout is a final accounting of expenditures. As required in the Uniform Procedures for State Highway Safety Programs (23 C.F.R. § 1200.22, § 1200.23, and § 1200.24), the Financial Obligation Closeout will include:

  • the final official voucher for total expenses incurred containing the following information for expenses claimed in each program area:
    • program area or project number
    • federal funds obligated
    • amount of federal funds allocated to local benefit
    • cumulative total cost to date
    • cumulative federal funds expended
    • previous amount claimed
    • amount claimed this period
    • special matching rate (if applicable)
  • final Highway Safety Performance Program Cost Summary.

TRF-TS is responsible for completing the Financial Obligation Closeout and submitting it to the appropriate signature authority for transmittal to NHTSA for approval.

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