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Section 12: Financial Information Management System

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Introduction

The Texas Department of Transportation (TxDOT) Finance Division (FIN) plays an important role in Texas Traffic Safety Program funds management. This section explains The Financial Information Management System (FIMS) used by FIN to track and manage the federal, state, and local funds expenditures in support of the Texas Traffic Safety Program. The system uses alpha-numeric designators to track subgrantee expenditures by task and sub-task, as listed in the Highway Safety Performance Plan (HSPP).

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Financial Information Management System

FIMS is TxDOT’s official record where all obligations and expenditures are recorded. The eGrants interface with FIMS is responsible for entering information into FIMS.

This section provides specific information on the Texas Traffic Safety Program’s relationship to FIMS. The FIMS User Manual contains complete instructions on using the system. The manual can be accessed from the TxDOT FIN web page at http://www.txdot.gov/services/finance/default.htm.

FIMS requires that various data elements be coded for the authorization of expenditures to be accepted into the system.

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Assignment of Charge Numbers and Contract Numbers

The TxDOT Traffic Operations Division (TRF) planner inputs the elements required to build charge numbers and miscellaneous contract numbers. The eGrants system creates these unique charge and contract numbers for each grant. These numbers are stored in the eGrants database, displayed on all grant agreements, and passed to FIMS via the eGrants-FIMS interface.

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