Traffic Safety Program Manual: Highway Safety Project Proposals

Section 5: Highway Safety Project Proposals

Introduction

State agencies and other organizations interested in traffic safety issues submit project proposals when requested by the Traffic Operations Division. These project proposals constitute the organizations’ traffic safety intentions and are submitted for every program area, depending on the interests of the particular organization.

The Traffic Operations Division (TRF-TS) uses these highway safety project proposals in the development of the State Highway Safety Plan (HSP). Proposals must be received at TxDOT by the announced deadline.

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Description and Content

Traffic safety project proposals are written documents in a specified format. The document contains three major parts: project administrative information, the project description, and budget information.

The project administrative information includes:

project title
strategy and goal of proposal
proposing agency or organization identification
contact person
project period
project year
amount of federal funds requested and local match
authentication for proposing agency.

The project description includes:

a problem identification statement, including documentation of data
a project plan, which includes:
- the problem solution
- project objective, performance measures, and targets
- an action plan.

The budget information includes a breakdown of estimated costs. Examples of information to be included in the budget are:

numbers of personnel and their pay rates
type of fringe benefits
means and length of travel
equipment type, quantity, and cost
types of supplies
contracted services
details of other miscellaneous cost, including a listing of public information and education (PI&E) materials (educational and promotional)
indirect cost rate
matching funds.

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Forms 1851, 1851-LE, & 1852

Traffic safety project proposals must be submitted on one of the following Proposal for Highway Safety Funding forms:

TxDOT Form 1851 — for projects not part of the Selective Traffic Enforcement Program (STEP)
TxDOT Form 1851-LE — for STEP projects.

Both of these forms call for an “Action Plan” (TxDOT Form 1852 or another document in a similar format) to be attached. Click on the form number to open an automated version of any of these forms. The forms may also be obtained from the Traffic Operations Division or by contacting any of TxDOT’s district traffic safety specialists.

NOTE: The project budget should be submitted on the applicable Project Budget form known as “Attachment E” (see Chapter 4, Section 4, “Budget”).

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Completing the Project Proposal

The person or persons completing the Project Proposal form (TxDOT Form 1851 or 1851-LE) should make sure each item is fully completed and all pertinent information and supporting documentation is included at the time of submission. Instructions and additional information to assist in completing the Project Proposal form are available through TxDOT’s Traffic Safety Web site. This Web page may be reproduced and provided to prospective subgrantees along with TxDOT Forms 1851, 1851-LE, and 1852.

Project proposals should conform to the format of the form, as project scoring will follow the sequence of subject items.

Project proposals should be individually stapled and not spiral bound or placed in binders.

Completed project proposals should be submitted to the Texas Department of Transportation (TxDOT) as follows:

Where to Submit Completed Project Proposals
If the project is...	Then submit the Project Proposal to...
local	the TxDOT district office marked for the attention of the traffic safety specialist (for list, see http://www.dot.state.tx.us/contact_us/traffic_operations.htm).
not local (or if not clear whether it is local or not)	the TxDOT Austin Headquarters: Texas Department of Transportation Traffic Operations Division – TS 125 E. 11th Street Austin, Texas 78701-2483