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Manual Notice: 2018-1

From: Michael A. Chacon, P.E., Traffic Operations Division

Manual: Traffic Safety Program Manual

Effective Date: May 31, 2018

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Purpose

The purpose of this manual notice is to advise readers and users of the Traffic Safety Program Manual that the manual has been revised to update information on changes in federal laws affecting the Texas Traffic Safety Program and to include more specific information on Selective Traffic Enforcement Program (STEP) grants and on auditing procedures used by TxDOT to ensure compliance with federal rules and regulations.

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Contents

The contents of the Traffic Safety Program Manual have been changed as follows:

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  • Information on federal laws pertaining to the Texas Traffic Safety Program has been updated throughout the manual.
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  • Information has been updated throughout the manual on procedures for the application and management of Texas Traffic Safety Program STEP grants.
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  • Information was added to Chapter 1, Section 1 to require organizations to adopt an internal ethics and compliance program to be reviewed by the TxDOT Compliance Division (CMP) prior to Traffic Safety grant execution.
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  • Information was added to Chapter 1, Section 2 on the Fixing America’s Surface Transportation Act (FAST Act) to provide long term funding for federal surface transportation programs.
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  • Information was added to Chapter 1, Section 4 on National Highway Traffic Safety Administration (NHTSA) resource documents available outlining the rules and regulations that govern the Texas Traffic Safety Program.
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  • Information was added to Chapter 3, Section 1 to clarify that TRF-TS will conduct annual reviews of potential subgrantees to check both state and federal systems to ensure organizations are not suspended or debarred from receiving grant funding.
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  • Information was removed from Chapter 3, Section 3 on STEP Yearlong Proposals.
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  • Information was added to Chapter 3, Section 3 requiring officers conducting enforcement on STEP-COMP grants to document the number of arrests, warnings and citations issued each month during each enforcement period and to clarify that agencies must maintain an average of 2.5 vehicle stops per hour during each STEP-Comprehensive (STEP-COMP) enforcement period.
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  • Chapter 3, Section 4, containing information on STEP Wave proposals, was removed.
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  • Information on STEP Incentive Grant Awards was removed from Chapter 3, Section 6.
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  • Information was added to Chapter 4, Section 3 on the use of electronic signatures on Traffic Safety Program grant documents.
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  • Information was added to Chapter 5, Section 7 on the retention period for the file of record and associated documents for Traffic Safety Program grant agreements.
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  • Information was added to Chapter 5, Section 14 on the assignment of a Federal Award Identification Number (FAIN) by NHTSA in their Grants Tracking System (GTS) for every financial assistance award, beginning in FY 2018.
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Contact

Address questions concerning information contained in this manual to Garry Rand of the TxDOT Traffic Operations Division-Traffic Safety Section by email at Garry.Rand@txdot.gov, or by phone at (979) 778-9715.

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Archives

Past manual notices are available in a PDF archive.

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