Manual Notice: 2005-1
From: Carlos A. Lopez, P.E.
Manual: Traffic Safety Program Manual
Effective Date: November 01, 2005
Purpose
In addition to the minor technical revisions and corrections made throughout this manual, the following major changes were made:
Chapter 1:
- Section 2: Updated latest revision date of all applicable OMB circulars.
- Section 4: Updated current TxDOT signature authority for Traffic Safety grants.
Chapter 2:
- Section 2: Updated program areas. Railroad-Highway Crossings added. There are now 14 areas.
- Section 3:
- Added language for establishing baseline data for STEP projects.
- Incorporated revised DWI needs assessment language from the former Section 4.
- Section 4 (was Section 7):
- Revised Cost Assumption Plan (CAP) submission requirements.
- Added new match requirements and examples of matching costs.
- Former Section 6: Deleted Project Extension (CAP now used instead).
- Former Section 7: Deleted requirement for District Highway Safety Plan.
- Section 6 (was Section 9): Updated and revised traffic safety proposal scoring process.
Chapter 3: Updated and revised traffic safety project development process. (Program area goals, strategies, and performance measures are now found in the HSP and on the TxDOT Web site.)
Chapter 4:
- Section 3: Added table of STEP forms with links.
- Section 4:
- Deleted 10% indirect rate if subgrantee has no cost allocation plan or direct administrative costs.
- Updated state per diem rates.
- Included explanation that STEP grants are prohibited from paying for certain officer training.
- Section 5:
- Deleted Debarment Certification, Lobbying Certification, Child Support Statement for grant agreement. These are now included in the General Terms and Conditions.
- Added link to Subcontract Agreement Forms.
- Section 6:
- Revised and strengthened language on IACs.
- Removed links to IAC contract documents (no longer available on line).
- Section 9: Revised procedure for submittal of the Miscellaneous Contract Summary Form.
- Section 11:
- Deleted “change statement” in grant amendment process and added revised amendment instructions.
- Added limitation on allowable cost overruns for STEPs.
Chapter 5:
- Section 3:
- Final RFR now due within 45 days of the end of the grant period.
- Added new outlay detail form for Indirect Costs (800) — Form 18.303g
- Section 4:
- Added requirement that RFRs will not be approved for payment without receipt of a Performance Report, and Final RFRs will not be approved for payment without an AER.
- Made use of Checklist for Traffic Safety RFR mandatory.
- Revised submission requirements for RFRs.
- Revised payment procedures for professional services and consultant contracts.
- Section 6: Added language requiring electronic submittal of grant-related documents as of FY 2006.
- Section 7: Added language strongly encouraging program and project managers to attend the TxDOT Project Management Course every 3 years.
- Section 8: Updated and revised information and requirements pertaining to public information and education.
- Section 10: Now includes “Federal Inventory Management and Reporting,” which was formerly Section 11.
Chapter 6:
- Deleted requirement for subgrantees to submit monthly Action Plans
- Deleted Requirement for subgrantees to submit hard copies of Annex and Performance Reports.
Chapter 7:
- Section 2:
- Deleted requirement to submit a midyear report form.
- Added midyear report to be submitted to all program and project managers.
- Revised Final Performance Report and Administrative Evaluation Report language.
- Section 3: Revised language to clarify the annual reporting process to NHTSA.
Chapter 8, Section 2: Revised language to clarify project closeout and final federal reimbursement process.
Appendices and Glossary: The following appendices have been removed because their content is now available on the Traffic Safety Web site:
- Project Proposal Instructions
- Performance Measure Examples
- Traffic Safety Contacts
The former Appendix D, “Forms,” is now Appendix A.
The Glossary has also been removed. All necessary definitions are provided in context.
Content and Instructions
Recycle the entire contents of the previous print edition of this manual and use the online version. This manual will no longer be circulated in hardcopy.
Review History
General Counsel Review. The Office of General Counsel reviewed the draft version of this manual and found it legally sufficient for its intended purpose. Suggested changes were incorporated as appropriate.
Audit Office Review. The Audit Office reviewed the draft version of this manual. Suggested changes were incorporated as appropriate.
District and Division Review. Potential users in all districts reviewed draft versions of this manual. Numerous comments were received, and changes and additions were made as appropriate.
Contact
Address questions concerning information contained in this manual to Terry Pence of the Traffic Operations Division, 512-416-3167.
Archives
Past manual notices are available in a PDF archive.