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Section 6: Signature Authority

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Introduction

Signature authority for traffic safety grants and contracts, assurances, certifications, and other documents is delegated to various levels within the Texas Department of Transportation (TxDOT). The TxDOT Legal Manual, Chapter 3, describes signature authority for TxDOT.

NOTE: The Legal Manual is accessible online only through the TxDOT network.

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Signature Authority

The following table lists signature authority related to the Texas Traffic Safety Program:

Signature Authority for Texas Traffic Safety Program Documents

Document

Signature Authority

Highway Safety Plan (HSP)

Approved by the Texas Transportation Commission; TxDOT Executive Director signs Minute Order.

Certifications and Assurances of the HSP

Governor’s Representative for Highway Safety - TxDOT Executive Director

Federal Cooperative Agreements

Division Director, TxDOT TRF

National Highway Traffic Safety Administration (NHTSA) Agreements

Division Director, TxDOT TRF

Federal Grant Applications

Division Director, TxDOT TRF

Interagency Cooperation Contracts (for amounts less than $50,000)

Division Director, TxDOT TRF

Interagency Cooperation Contracts (for amounts of $50,000 or more)

TxDOT Director of Contract Services

Traffic Safety Program Grant Agreements and Amendments (any amount)

Division Director, TxDOT TRF

Traffic Safety Program Grant Agreements and Amendments less than $100,000 (local projects)

TxDOT District Engineer

State Vouchers for Federal Reimbursement

Grant Accountant, TxDOT Finance Division

Project Celebration Agreements

TxDOT District Engineer

Request to NHTSA to Purchase Equipment (greater than $5,000) with Federal Funds

TxDOT TRF-TS Director

Traffic Safety Billings and Reimbursements

TRF-TS Project Managers



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Further Delegation of Signature Authority

When further delegations of signature authority are authorized, they must be made by:

  • giving written notification to the employee, describing the specific grant or document and the extent of the signature authority and responsibility
  • sending a copy of the delegating memo to the appropriate office as identified in the following table.
Office to Receive Copy of Delegating Memo

If the delegation involves…

Then send the memo to…

Any grant

Contract Services Office (CSO)

Any purchase

Purchasing Section, TxDOT Procurement Division (PRO)

Voucher Batch Cover or Invoice Approval

TxDOT Finance Division (FIN)

Other Official Document

TxDOT Contract Services (CSO)



In the absence of the TxDOT TRF director, signature authority is delegated to the following individuals in the order noted:

  1. the TRF-TS director, or
  2. other TRF section directors.

For more information on delegation of signature authority, see the TxDOT Legal Manual.

The TxDOT district engineer, division director, or office director may submit a consolidated listing of employees to whom delegations are made.

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Specific Authority to Contract

Specific authority to contract derives from Government Code, Title 7, Intergovernmental Relations, Chapter 771, Interagency Cooperation Contract, § 771.003, Authority to Contract; Exceptions. For more information on authority to contract, see the TxDOT Contract Services Home Page (link accessible only within the TxDOT network). Click on the “Executive Director” link at the top of the page to access the signature authority document.

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