Anchor: #i1009671

Section 2: State Highway Safety Performance Plan

Anchor: #i1009676

Influencing Factors

Each fiscal year at the beginning of the Highway Safety Performance Plan (HSPP) development process, traffic safety planners consider a number of factors in determining project priorities and areas of emphasis. These factors are:

  • federal legislation
  • state statutes
  • federal and national priorities and goals
  • state and local problems.

Other influences can be federal and state legislative bodies, community-based organizations, local and national interest groups, and local governments. Projects can be proposed by members of any of these organizations, directly or indirectly. The key goal is to assure that all projects in the Texas HSPP are data driven, and not solely responses to political or community pressures.

From time to time, Congress designates or earmarks federal highway safety funds for specific purposes and uses. Projects developed in response to these earmarked funds must be data driven as well, with the earmarked funds dedicated to the areas of the state with the greatest threat to public safety.

The HSPP is intergovernmental in nature, functioning either directly or indirectly, through grant agreements, contracts, service purchase orders, requisitions, and work orders. State and local sources analyze data to identify traffic safety problems by identifying specific causes of vehicular traffic crashes (see “Problem Identification and Community Assessment” in Section 3 of this chapter). They then submit proposals to the Texas Department of Transportation (TxDOT) Traffic Operations Division’s Traffic Safety Section (TRF-TS) for grants to address the problems (see Chapter 3 of this manual for more information on Traffic Safety Project Proposals).

TRF-TS processes grant agreements and contracts for local jurisdictions, other state agencies, educational institutions, non-profit organizations, and private contractors. TRF-TS develops the HSPP using those proposals approved for funding. TRF-TS then submits the proposed funding amounts for the annual HSPP to the Texas Transportation Commission (TTC) for approval. After TTC approval, an approved project list is issued.

Anchor: #i1009728

Highway Safety Program Areas

National priority areas are established in 23 CFR, Chapter 11, Section 1204.3. The national priority areas are also state priority areas and are included in the Texas HSPP which typically addresses 14 program areas. These 14 program areas then form the framework for providing detailed descriptions of the selected traffic safety projects. For a complete listing of the HSPP program areas with their respective and applicable federal two-letter alpha character accounting code designators, see the table below.

The HSPP is divided into 14 program areas, as follows:

Anchor: #i1007832Highway Safety Program Areas

Program Area # / Title (NHTSA Accounting Code)

01

Planning and Administration (PA)

02

Alcohol (AL)

03

Emergency Medical Services (EM)

04

Motorcycle Safety (MC)

05

Occupant Protection (OP)

06

Pedestrian & Bicycle Safety (PS)

07

Police Traffic Services (PT)

08

Speed Control (SC)

09

Traffic Records (TR)

10

Driver Education (DE)

11

Railroad-Highway Crossings (RH)

12

Roadway Safety (RS)

13

Safe Communities (SA)

14

School Bus Safety (SB)



NOTE: Several of the program areas have been designated as “priority program areas” by federal regulation. TxDOT has designated additional priority program areas as eligible for funding, based on needs assessments and National Highway Traffic Safety Administration (NHTSA) approval. Proposed projects must support the goals and strategies for the program areas in the HSPP. Grant agreements implement the HSPP.

Anchor: #i1009749

Program Funding

Funding of the project within the 14 program areas comes from state and federal (NHTSA) sources, and from local cost sharing by subgrantees.

Anchor: #i1009759

Development Process

The highway safety planning process consists of six stages:

  1. Planning to select or review program strategies and performance goals and measures
  2. Problem Identification
  3. Issuance of Request for Proposals
  4. Internal Coordination
  5. Review, Comment, and Approval
  6. Implementation

Explanations of each of these stages follow under separate subheadings.

Anchor: #i1009804

Planning, Problem Identification, and Request for Proposals (Stages 1, 2, & 3)

Planning, Problem Identification, and Request for Proposals, the first three stages of the HSPP process, include the steps shown in the following table.

NOTE: Dates shown are approximate, and deadlines may vary from year to year.

Anchor: #i1007881(1) Planning, (2) Problem Identification, and (3) Request for Proposal Process for HSPP Development

Step

Responsible Party

Action

Approx. Date

1

TRF

Hosts a strategic planning meeting every two to three years to review performance goals and strategies for the HSPP.

June–July

2

TxDOT

Develops and submits the annual Performance Plan, HS-217, and Certifications and Assurances to the NHTSA.

August

3

TRF-TS

Performs statewide and local problem identification.

Oct.–Dec.

4

TRF-TS

Contacts state and local government agencies regarding project ideas and proposals for the Texas Traffic Safety Program.

Oct.–Dec.

5

TRF-TS

Announces Highway Safety Planning Process, posts it on the TxDOT website, and publishes it in the Texas Register.

Dec.–Jan.



See Section 3 of this chapter for more information on “Problem Identification.”

Anchor: #i1009823

Internal Coordination (Stage 4)

Internal Coordination, the fourth stage of the HSPP process, includes the steps shown in the following table.

NOTE: Dates shown are approximate, and deadlines may vary from year to year.

Anchor: #i1007915(4) Internal Coordination Process for HSPP Development

Step

Responsible Party

Action

Approx. Date

1

Local & state agencies

Submit project proposals to TxDOT through eGrants.

February

2

TRF-TS

Collects project proposals.

February

3

TRF-TS

Reviews and scores all project proposals.

Feb.–Mar.

4

TRF-TS

Shares proposal scores with agencies.

May



Local community-based organizations, state agencies and other organizations submit their project proposals to the TxDOT Traffic Operations Division-Traffic Safety Section (TRF-TS) through the TxDOT Traffic Safety Electronic Grants Management System (eGrants). All general traffic safety project proposals are submitted to a review and scoring team. Selective Traffic Enforcement Program (STEP) proposals are automatically scored by the eGrants system. When all projects have been scored, the results are calculated by the eGrants system, reviewed by TRF-TS and the TRF Director, and a recommended project list is generated. Based on this list, TRF-TS prepares the program area module narratives to include the project task descriptions for the HSPP.

Anchor: #i1009842

Review, Comment and Approval (Stage 5)

Review, Comment, and Approval, the fifth stage of the HSPP process, includes the steps shown in the following table.

NOTE: Dates shown are approximate, and deadlines may vary from year to year.

Anchor: #i1007944(5) Review, Comment, and Approval Process for HSPP Development

Step

Responsible Party

Action

Approx. Date

1

TRF planner

Develops state HSPP program area and task narratives.

June

2

TRF-TS

Develops first draft of HSPP Project List.

May

3

TRF-TS

Sends draft HSPP Project List to TRF-TS.

May

4

TRF-TS

Makes revisions and completes second draft of HSPP Project List.

June

5

TRF-TS

Submits HSPP Project List to director of Traffic Operations Division for review.

June

6

Director of Traffic Operations

Submits draft HSPP to the Texas Transportation Commission for approval.

July

7

TRF

Prepares final copy of HSPP and Minute Order for Commission meeting.

July

8

Texas Transportation Commission

Approves HSPP.

July

19

TxDOT

Submits HSPP to Texas Review and Comment System (TRACS).

August



Normally the HSPP is prepared and submitted to the Texas Transportation Commission for approval in July. Upon approval and adoption, it is submitted to the Governor’s Office (through the Texas Review and Comment System). A copy is sent to the Federal Highway Administration (FHWA) for review and comment, and the HSPP is forwarded to the National Highway Traffic Safety Administration (NHTSA) for review and approval.

Federal approval of the state’s Highway Safety Program is in the form of a letter from NHTSA acknowledging the state’s submission of a certification statement, the HSPP, that complies with all the requirements.

Anchor: #i1009866

Implementation (Stage 6)

Implementation, the sixth stage of the HSPP process, includes the steps shown in the following table.

NOTE: Dates shown are approximate, and deadlines may vary from year to year.

Anchor: #i1008003(6) HSPP Implementation Process

Step

Responsible Party

Result

Approx. Date

1

TRF-TS

Sends approved project lists to districts and agencies.

August

2

TxDOT

Submits draft HSPP to the National Highway Traffic Safety Administration (NHTSA) for review.

August

3

TRF-TS

Sends HSPP to districts, divisions, agencies, and others.

August

4

TRF-TS

Submits annual HSPP to NHTSA.

August

5

TxDOT

Processes and approves grant agreements and contracts.

September

6

TxDOT

Activates HSPP and implements projects.

October 1



When the funding for the HSPP has received commission approval, projects on the project list are approved. Grant agreements are then generated for approval by the subgrantees and TxDOT.

Projects can be activated only after federal funding approval for the state’s HSPP has been received. The ultimate goal is to have all of the agreements ready for activation on October 1st, the beginning of the federal fiscal year.

Anchor: #i1009890

Program Administration Process

Texas joined a number of other states in a new process of administering its traffic safety program during Fiscal Year (FY) 1997. This process combines the Highway Safety Plan and the Performance Plan into the Highway Safety Performance Plan (HSPP) by which each state presents its own performance goals in that state’s HSPP.

This process involves the preparation and submission to the National Highway Traffic Safety Administration (NHTSA) of the HSPP, which includes four components:

  • a Highway Safety Plan (or, planning document) approved by the Texas Transportation Commission
  • a performance plan
  • a program cost summary
  • a certification statement.

Highway Safety Plan (HSP). Prior to August 1st of each year, the state prepares a planning document describing how federal highway safety funds will be apportioned, consistent with the guidelines, national priority areas, and other Section 402 requirements. This document describes the projects and activities the state plans to implement to reach its goals. The funding for the HSP, as the state’s formal planning document, is approved by the Texas Transportation Commission. This document is incorporated into the Highway Safety Performance Plan (HSPP) and must be submitted along with the other two documents described here to NHTSA for review to ensure that the state’s Highway Safety Program is in compliance with the requirements of the Section 402 program.

The Performance Plan. The Performance Plan lists the objectives and measurable highway safety goals based on problem identification. It includes performance measures for each goal to track progress, from a baseline, toward meeting the goal by the specified target date. The HSP and Performance Plan are the state’s planning, management, and grant delivery vehicles. The Performance Plan has three components — process description, performance goals, and an electronic HS Form 217 (submitted through the federal Grants Tracking System) — explained in the table below.

Certification Statement. Also prior to September 1st, the state submits a certification statement to NHTSA. The certification statement, signed by the governor’s highway safety representative, or designee, provides formal assurances regarding the state’s compliance with applicable laws and regulations and with financial and programmatic requirements pertaining to the federal grant.

Anchor: #i1008042Highway Safety Performance Plan (HSPP) Components

Component

Explanation

Process Description

Briefly describes the process or processes used by the state to:

  • identify its highway safety problems from available data sources
  • establish its proposed performance goals and measures
  • select and develop the programs and projects in its plan
  • list the participants in the processes
  • identify information and data sources used for problem identification

Performance Measures

Describes the state’s highway safety performance goals. The state will:

  • establish its own performance goals, including target dates
  • identify the performance measures it will use to track progress toward each goal from current, baseline status with regard to these measures.

Certification Statement

Provides formal assurances of compliance with applicable laws and regulations.

HS Form 217 (electronic), Highway Safety Program Cost Summary (described in Chapter 6, Section 8 of this manual)

Reflects the state’s proposed allocation of funds by program area, based on the state’s identified performance goals and planning document as submitted through the Federal Grants Tracking System (GTS).



Previous page  Next page   Title page