Chapter 3: Traffic Safety Project Proposals

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Section 1: Overview

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Introduction

State agencies and other organizations interested in traffic safety issues submit project proposals when requested by the Texas Department of Transportation (TxDOT) Traffic Operations Division (TRF). These project proposals constitute the organizations’ traffic safety intentions and are submitted for every program area, depending on the interests of the particular organization.

The TxDOT Traffic Operations Division - Traffic Safety Section (TRF-TS) uses these highway safety project proposals in the development of the State Highway Safety Performance Plan (HSPP). Proposals must be submitted through the TxDOT Traffic Safety Electronic Grants Management System (eGrants) by the announced deadline.

Proposals must include the most current data available to identify a traffic safety problem, a workable solution linked to the identified problem, and detailed action plans and budgets that demonstrate an understanding of the various issues to be resolved and a reasonable approach to resolving the identified problem. Projects must be closely related to problem identification results.

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Gaining Access to the eGrants System

Proposals must be completed on-line through the eGrants system which is available on the TxDOT website at https://www.txdot.gov/apps/egrants/.

Eligible organizations (state and local government agencies, educational institutions, and non-profit agencies) can request access to the eGrants system by creating a new user account.

NOTE: If you belong to an organization that already has an eGrants account, please contact your subgrantee administrator for access to the system.

The steps to create a new user account are outlined below.

  • From the eGrants Login Page, select the “New User” link in the “Login” section.
  • Complete the user form in its entirety.
    • Fill in all required information. All items marked with an asterisk (*) are required to create an account.
    • The Username field must consist of all letters and numbers.
    • The Password field must consist of all letters and numbers and must be seven characters in length.
    • The Password and Confirm Password fields must be the same.
  • Select “Save” to save the data.

After the account information is saved, the account must be approved by a TxDOT system administrator before access to the system will be granted. When access is granted by a system administrator, an e-mail is sent to the subgrantee confirming that the account has been validated.

There are two security roles defined for eGrants users - subgrantee administrators and subgrantee staff. These roles have different security access to work on grant proposals. Once the subgrantee administrators are identified and their new user accounts are created, the subgrantee administrators select and enter the names of their organization’s staff that they would like to have access to eGrants. The organization’s staff members are then assigned to the subgrantee staff security level role.

Refer to the eGrants Subgrantee User Guide for more information on security roles or for assistance on granting organization staff access to eGrants.

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Completing Traffic Safety Proposals

There are two types of traffic safety grants requested by the TxDOT TRF-TS annual Traffic Safety Program Request for Proposals - General Traffic Safety Grants and Selective Traffic Enforcement Program (STEP) Grants. Potential subgrantees may submit a proposal for a yearlong (one-year) or a three-year grant term. Organizations are responsible for ensuring they use the appropriate proposal forms based on the type of grant they are applying for and the number of years proposed.

The annual Traffic Safety Program Request for Proposals and instructions are located on the Traffic Safety Grant Information web page and should be thoroughly reviewed by interested organizations before submitting a traffic safety proposal. The web page is located at: https://www.txdot.gov/apps/eGrants/eGrantsHelp/rfp.html.

Only a subgrantee administrator may initiate proposals. The steps to initiate a proposal in eGrants are outlined below.

  • From the Home menu in eGrants, find the “View Available Proposals” section. This section shows existing proposals for each organization, or where an organization may apply for a new grant proposal.
  • To apply for a new proposal, select the “View Proposals” link. (Make sure that the correct type of proposal is chosen - “Selective Traffic Enforcement Program” (“STEP”) or “General” and choose either the yearlong or three-year proposal option). A Click It or Ticket (CIOT) or Impaired Driving Mobilization may also be offered to selected STEP grants.
  • Click on the “Apply Now” button.
  • Click on the “I Agree” button when a confirmation page appears asking for confirmation.
  • A proposal will be created and you will be taken to the Proposal Menu to initiate the proposal.

The “View, Edit and Complete Forms” tab is where a vast majority of the work on a proposal is completed. The person or persons completing the project proposal form pages in eGrants should make sure each page is fully completed, error free, and all pertinent information and supporting documentation is attached at the time of submission. See “Assistance on Completing Traffic Safety Proposals” in the section below.

For questions regarding a proposal, it is recommended that potential proposal applicants contact either the responsible TxDOT district Traffic Safety Specialist (TSS) for proposals for local projects or the appropriate state program manager for proposals for statewide efforts.

To obtain more information about Texas Traffic Safety Programs, contact your local district Traffic Safety Specialist (TSS) or TRF Program Manager.

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Assistance on Completing Traffic Safety Proposals

There are several areas of instructions and additional information available to assist organizations in completing and submitting online project proposals through eGrants.

The eGrants Subgrantee User Guide provides detailed how-to procedural instructions on gaining access to eGrants, keeping contact information updated, navigating through the eGrants proposal form screens, assigning users to the system, completing the proposal form pages and submitting a proposal. It is highly recommended that organizations submitting a proposal for the first time through eGrants become familiar with the eGrants Subgrantee User Guide.

Each project proposal form page has a link to the applicable eGrants help page that provides further assistance and guidance in completing the page. To view all the eGrants performance report help pages, see eGrants Proposal Help in the eGrants system.

Technical questions regarding eGrants should be directed to the eGrants help system at eGrantsHelp@txdot.gov.

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