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Section 5: TxDOT Approval

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TxDOT Review

When the TxDOT signatory executes a grant agreement by signing it, he or she is certifying that the agreement:

  • is legal and payable
  • includes all required and applicable provisions
  • complies with all applicable federal, state, and TxDOT regulations and laws
  • has received federal approval when such approval is required
  • has been budgeted with available funds
  • that funding has been authorized by the Texas Transportation Commission as part of the Highway Safety Plan (HSP).

Therefore, before approval, Project Managers will review all grant agreements for form and content, applicable provisions, eligibility of costs, consistency, and accuracy.

NOTE: If the prospective subgrantee is a first-time, non-governmental subgrantee to be provided traffic safety funding, or if the subgrantee is unfamiliar with handling federal grant funds, then it will be necessary to request a pre-negotiation or pre-award audit in accordance with 2 C.F.R. Part 200. This audit can be requested by writing to TxDOT’s Compliance Office (CMP).

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When Problems Are Found

If the district or the Traffic Operations Division (TRF) detects problems with a grant agreement, the agreement is returned for resolution of the problems before signing.

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Changes During Review and Approval

A change made during the approval process could jeopardize the mutual agreement unless all parties acknowledge and accept the change. Therefore, any proposed change must be discussed with all parties before the change is made.

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TxDOT Signature Authority

For information on TxDOT signature authority, see Chapter 1, Section 6, of this manual. Also, Chapter 3 of the TxDOT Legal Manual describes signature authority for the Texas Traffic Safety Program. (Note: The Legal Manual is accessible online only through the TxDOT network).

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Originals

Normally one original agreement document is prepared and kept in the TxDOT file of record.

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