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Section 4: Project Execution

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Work Order

The district issues the work order to the railroad for any railroad force account work and keeps the railroad advised of the work in progress on their property. The work order should be issued soon after the contract has been awarded to allow the railroad sufficient time to order any necessary materials and schedule work.

The district should send a copy of the work order to the Traffic Operations Division (TRF) and the Finance Division (FIN). The work order also authorizes payment to the railroad.

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Pre-construction Meeting

A pre-construction meeting is recommended so that work can be coordinated. Arranging the meeting is the district’s responsibility. The following individuals should attend:

  • a railroad project manager
  • a city or county traffic signal representative
  • a TxDOT traffic signal representative
  • the TxDOT railroad liaison
  • a representatives of TxDOT’s contractor.

During the meeting the names of contact persons should be exchanged. The general notes, construction schedule, and any other matters of concern should be discussed.

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The district inspects the work performed by the railroad to verify that it complies to TxDOT standards and the approved plans and specifications.

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Completion Letter

The district issues the completion letter to the railroad when the project is complete. A copy of the completion letter should be sent to TRF and FIN. The completion letter authorizes final payment to the railroad.

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