Section 3: Notice Forms
Anchor: #i1000806Requirement of Utility Notice Forms
All new installations of utilities on highway rights-of-way, other than for highway needs, should be made by the use of "Notice of Proposed Installation Utility Line on Controlled Access Highway" (Form 1082), with drawings to be used for new installations, except for:
- attachments to bridges
- construction of utility bridges
- utilities located on rights of way owned or leased by the utility owners
- instances in which the state is participating in the adjustment or relocation cost of the utility installation to meet highway design requirements.
Utility Joint Use Agreements prescribed by the Right of Way Division (ROW) should be used when an adjustment or relocation of existing utility facilities is planned within the limits of a highway project. ROW forms are also to be used regardless of state participation or whether the utility facilities are adjusted or relocated within highway rights of way by statutory or compensible right. Use ROW's Utility Joint Use Agreement forms within projects when the utility facility is to remain in place without adjustment or relocation unless the facility has previously been covered by an appropriate approved departmental notice form.
Other sections in this chapter further discuss attachment of utilities to bridges and construction of utility bridges.
Anchor: #i1000853Review and Approval of Utility Notice Forms
The district engineer is authorized to approve all utility notice forms and agreements except the following:
- installations which involve an exception to policy;
- installations which involve areas of scenic enhancement and natural beauty; or
- agreements for construction of utility bridges.
By cover letter, the district engineer will forward to the Maintenance Division any utility notice form along with their recommendation, which falls under any case listed above for review and administrative decision.
Anchor: #i1000885Review and Approval of Utility Notice Forms
Utility forms submitted to the Maintenance Division will receive appropriate review and handling, after which the Maintenance Division will advise the district of approval or disapproval. The district will then advise the utility company by letter accordingly. The utility company should not begin work until advised to do so by the district. It is the district engineer’s responsibility to administer all utility installations in accordance with the policies of the department and to maintain a complete record of permits issued.