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Appendix A: Reimbursement Guidelines and Billing Procedures for Utility Adjustments

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Section 1: Introduction

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General

Prior approval by the ROW Division is a prerequisite for some proposals.

The utility should also be certain that the ROW Division has issued the required release to proceed with right of way acquisition and preliminary engineering on utility adjustments.

Any adjustment costs or right of way charges not covered by an Emergency Work Authorization (Form ROW-U-EWA) and which are incurred by a utility prior to the date of issuance of the ROW Division authorization to proceed with right of way acquisition for a particular project are ineligible for reimbursement.

The cost of right of way which is purchased by the utility prior to plan approval, and which is not needed for relocation due to highway construction, will not be reimbursed.

Where the existing utility facilities are located on public property by statutory right, any right of way costs incurred will be ineligible for State participation.

Pursuant to State law, all utility records are to be available for State inspection for a period not less than three (3) years from the date final payment has been received by the utility company.

This booklet is designed to provide all concerned with:

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  • information necessary to identify reimbursable items which may be used in the utility adjustment process, and,
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  • procedures required by TxDOT for submission of billings.

Questions regarding reimbursable items and billing procedures may be addressed to any of the Texas Department of Transportation District Offices.

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