• ♦Manual Notice 2024-1
• ►1. Introduction
  • ♦1. Purpose of Manual and Guide
  • ♦2. Local Government Projects Section
  • ►3. Local Government Projects Tools
    • ♦Local Government Projects Policy Manual
    • ♦Local Government Project Management Guide
    • ♦Best Practices Workbook
    • ♦Local Government Projects Online Toolkit
    • ♦Training
  • ♦4. Organization of Manual and Guide
  • ♦5. Acronyms
• ►2. Project Initiation
  • ♦1. Introduction
  • ►2. Local Government Projects Overview
    • ♦Local Government Use of the LGPP Manual
    • ♦Federal Funding Requirements for LG Projects
    • ♦General Contracting Requirements for LG Projects
    • ♦LG Project Oversight
  • ►3. Planning and Programming
    • ♦Overview
    • ♦Local Government and TxDOT Staff
    • ♦Initial Project Coordination
    • ♦Coordination with a Metropolitan Planning Organization
    • ♦Functional Classification
    • ♦Minute Order
    • ♦Traffic Data
    • ♦Unified Transportation Program (UTP)
    • ♦State Comprehensive Planning Process
    • ♦Risk Assessments, Evaluations of LG Qualifications and Project Update Evaluations
    • ♦Major Project Financial Plan and Project Management Plan Requirements
  • ►4. Advance Funding Agreements
    • ♦Overview
    • ♦Responsible Person in Charge
    • ♦Qualified Person
    • ♦Project Manager
    • ♦Categories of AFAs
    • ♦Standard Agreements
    • ♦Additional Information Regarding Funding Approvals
    • ♦Funding Overruns
    • ♦AFA Amendments
    • ♦Local On System Improvement Project Agreement (LOSA)
  • ►5. State Letter of Authority and Federal Project Authorization and Agreement
    • ♦Overview
    • ♦Obtaining Authorization
  • ►6. Project Accounting
    • ♦Overview
    • ♦Invoicing and Monitoring the Project Financial Records
    • ♦Inactive Project Obligations
    • ♦Collection of Funds
    • ♦Advance Payments for Direct State Costs
    • ♦Interest
    • ♦Indirect Costs
    • ♦Payment for Surveying Contracts
    • ♦Withdrawal from the Project
  • ►7. Project Documentation and Data Submittal
    • ♦Overview
    • ♦Records Retention
    • ♦Highway System Data
• ►3. Non-Construction Projects
  • ►1. Introduction
    • ♦Advance Funding Agreement
    • ♦Statewide Transportation Improvement Program
    • ♦State Letter of Authority
  • ►2. Professional Services
    • ♦Overview
    • ♦Donation of Engineering Services
    • ♦Selection of Professional Service Provider
  • ►3. Procurement of “Other” Goods and Services
    • ♦Overview
    • ♦Procurement Procedures
  • ►4. Contract Administration
    • ♦Overview
    • ♦Scope of Work
    • ♦Post Award Meeting
    • ♦Monitoring Performance
    • ♦Supporting Documentation
    • ♦Records
    • ♦Corrective Action
    • ♦Supervision and Staffing
    • ♦Term of AFA
  • ►5. Application of Contract Elements
    • ♦Overview
    • ♦Contract Amendments
    • ♦Disadvantaged Business Enterprises, Historically Underutilized Businesses and Small Business Enterprises
    • ♦Americans with Disabilities Act
    • ♦Equal Employment Opportunity
    • ♦Lobbying Certification
• ►4. Preliminary Engineering and Design
  • ♦1. Introduction
  • ♦2. State Letter of Authority
  • ►3. Procurement
    • ♦Overview
    • ♦Donation of Preliminary Engineering Services
    • ♦Professional Service Provider
    • ♦Construction Contractor
    • ♦Materials Providers
  • ►4. General Design Guidelines
    • ♦Overview
    • ♦Environmental Permits, Issues and Commitments
    • ♦Design Concept Conference
    • ♦Coordination with FAA
    • ♦Accessibility Guidelines and Compliance
    • ♦Design Surveys
    • ♦Landscape Development
    • ♦Storm Water Pollution Prevention Plans
  • ►5. Preliminary Engineering Design for Construction
    • ♦Overview
    • ♦Design Criteria
    • ♦Exceptions to Design Criteria
    • ♦Design Level of Service
    • ♦Geometric Schematic
    • ♦Highway Access Management
    • ♦Value Engineering
    • ♦Right of Way, Utility and Railroad Certification
• ►5. Environmental Compliance
  • ♦1. Introduction
  • ►2. General Environmental Compliance Requirements
    • ♦Overview
    • ♦Environmental Permits, Issues and Commitments
    • ♦State Letter of Authority
    • ♦National Environmental Policy Act
  • ►3. Specific Environmental Compliance Requirements
    • ♦Overview
    • ♦Air Quality
    • ♦Biological Resources
    • ♦Water Resources
    • ♦Archeological Resources
    • ♦Historic Resources
    • ♦Environmental Justice and Community Impact Analysis
    • ♦Taking or Use of Public Land Interests (Section 4(f) Property)
    • ♦Hazardous Materials Management and Pollution Prevention and Abatement
    • ♦Noise Abatement
• ►6. Right of Way and Utilities
  • ♦1. Introduction
  • ►2. Right-of-Way and Other Land Acquisition
    • ♦Overview
    • ♦State Letter of Authority
    • ♦Land Acquisition
    • ♦Advance Acquisition of Land
    • ♦Relocation of Individuals and Businesses
  • ►3. Utility Accommodation for Transportation Projects
    • ♦Overview
    • ♦Local Utility Relocation Procedures
    • ♦Providing Utility Service to Projects
• ►7. Plans, Specifications & Estimates (PS&E) Development
  • ♦1. Introduction
  • ►2. Design - Highways and Roads
    • ♦Overview
    • ♦Design Criteria
    • ♦Design Level of Service
    • ♦Hydraulic Design
    • ♦Longitudinal Barriers, including Bridge Rail
    • ♦Pavement Design
    • ♦Road Closure/Detour Plans
    • ♦Specifications/Special Provisions
  • ►3. Design - Traffic
    • ♦Overview
    • ♦Category 8 Safety Projects (HSIP and FSP)
    • ♦Illumination/Electrical
    • ♦Intelligent Transportation Systems
    • ♦Pavement Markings and Markers
    • ♦Railroad Coordination
    • ♦Signing Requirements for Geometric Schematic
    • ♦Regulatory and Construction Speed Zones
    • ♦Traffic Control Plan
    • ♦Temporary Traffic Control Devices
    • ♦Traffic Signal Warrants
  • ►4. Design – Bridges and Structures
    • ♦Overview
    • ♦Bridge Design
    • ♦Bridge Layouts
    • ♦Design of Other Structures
    • ♦Geotechnical
    • ♦Scour
  • ►5. Design - Building Facilities
    • ♦Overview
    • ♦Architectural and Engineering Standards
    • ♦Progress Reviews
  • ►6. Bid Document Preparation
    • ♦Overview
    • ♦Submittal of PS&E Documents
    • ♦Bonding
    • ♦Buy America
    • ♦Changes in the Work
    • ♦Child Support Statement
    • ♦Claims
    • ♦Contract Time
    • ♦Debarment Certification
    • ♦Designated Material Sources/Disposal Sites
    • ♦Differing Site Conditions
    • ♦Disadvantaged Business Enterprises, Historically Underutilized Businesses and Small Business Enterprises
    • ♦Equal Employment Opportunity
    • ♦Equipment Rental Rates
    • ♦Form FHWA-1273 and Required Contractor Certifications
    • ♦Liquidated Damages
    • ♦Lobbying Certification
    • ♦Local Hiring Preference
    • ♦Non-resident Bidder and Texas Preference
    • ♦Material State or Local Preference
    • ♦Materials
    • ♦Method of Construction (or Method of Bidding)
    • ♦Non-collusion Statement
    • ♦Non-discrimination against Persons with Disabilities
    • ♦Non-responsive Bid
    • ♦Non-segregated Facilities
    • ♦Patented/Proprietary Products
    • ♦Prequalification
    • ♦Prevailing Minimum Wage (Davis-Bacon Act)
    • ♦Prison-Produced Materials
    • ♦Publicly Owned Equipment
    • ♦Railroad Insurance Provision
    • ♦Retainage
    • ♦Safety
    • ♦Subcontracting
    • ♦Termination of Contract
    • ♦Time Extensions
    • ♦Title VI Compliance
    • ♦Trench Safety
    • ♦Warranties and Warranty Clauses
    • ♦Workers’ Compensation Insurance
• ►8. Letting and Award
  • ♦1. Introduction
  • ►2. Letting
    • ♦Overview
    • ♦State Letter of Authority
    • ♦Advertising
    • ♦Distribution of Bid Documents
    • ♦Addenda
    • ♦Bid Opening and Tabulation
    • ♦Bid Analysis
  • ►3. Contract Award
    • ♦Overview
    • ♦Concurrence in Award
    • ♦Review of Financial Obligation
• ►9. Construction
  • ♦1. Introduction
  • ►2. Contract Administration
    • ♦Overview
    • ♦Contract Award and Execution
    • ♦Project Coordination Meeting
    • ♦Pre-Construction Meeting
    • ♦Notice to Proceed
    • ♦Environmental Concerns
    • ♦Inspection
    • ♦Supervision and Staffing
    • ♦Specification Compliance
    • ♦Quality Assurance Program
    • ♦Records
    • ♦Subcontracting
    • ♦Statements and Payrolls
    • ♦Progress Payments
    • ♦Retainage
    • ♦Contract Time
    • ♦Time Extensions
    • ♦Termination of Contract
    • ♦Claims
  • ►3. Application of Contract Elements during Construction
    • ♦Overview
    • ♦Change Orders
    • ♦Designated Material Sources/Disposal Sites
    • ♦Differing Site Conditions
    • ♦Disadvantaged Business Enterprises, Historically Underutilized Businesses, and Small Business Enterprises
    • ♦Equal Employment Opportunity
    • ♦Equipment Rental Rates
    • ♦Temporary Traffic Control Devices
    • ♦Form FHWA-1273
    • ♦Liquidated Damages
    • ♦Materials
    • ♦Non-discrimination against Persons with Disabilities
    • ♦Non-segregated Facilities
    • ♦Patented/Proprietary Products
    • ♦Prevailing Minimum Wage (Davis-Bacon Act)
    • ♦Prison-Produced Materials
    • ♦Publicly Owned Equipment
    • ♦Title VI Compliance
    • ♦Safety: Accident Prevention
    • ♦Trench Safety
    • ♦Purchase of Equipment
    • ♦Convict (Inmate) Labor
    • ♦False Statements
    • ♦Salvage Credits
• ►10. Project Close-Out and Maintenance
  • ♦1. Introduction
  • ►2. Project Close-Out
    • ♦Overview
    • ♦Project Review
    • ♦Final Close-out
    • ♦Audit
    • ♦Document Retention
    • ♦Disposition of Excess Property
  • ►3. Maintenance
    • ♦Overview
    • ♦Municipalities
    • ♦Federally Funded Projects
    • ♦Comprehensive Maintenance Management Agreement
    • ♦One-Year Maintenance Plans and Inspections
    • ♦Material Specifications

Local Government Projects Policy Manual

May 2024

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All rights reserved.

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