Section 2: Final Closing of Projects
Anchor: #i999483Preparation for Closing ROW Projects
Before submitting the request for final closing of a project, the ROW staff should verify that:
- Anchor: #UNJFWAGE
- all required ROW is acquired Anchor: #ROAYMNNV
- all condemnation cases are closed by final judgment Anchor: #JWCWQHYQ
- all utility adjustments are completed Anchor: #USPGQIJN
- all charges owed by the State are paid Anchor: #DREJRFSJ
- (if applicable) the LPA has requested reimbursement on all expenses eligible for State participation Anchor: #YUPUBJXB
- all relocation assistance is completed Anchor: #EUJOKTPN
- all demolition invoices are paid Anchor: #CPOMEEQM
- (if applicable) the LPA participation deposit and expenditures have been reconciled, and determine if LPA has a refund or receivable due. Collection of debt should begin if a receivable is due.
During final closing submission, check ROW records as to the disposition of all parcels for which values were approved, and determine whether the ROW Division was notified. If it appears that there are parcels having approved values that are not to be acquired, these parcels should have a parcel status of “clear for construction” in ROWIS.
Anchor: #i999523Submission for Closing ROW Projects
When all ROW is acquired, all improvements disposed of and all expenses paid and properly charged on a ROW project, submit one hardcopy of the final ROW map and one electronic copy, if available, a copy of the Parcel Summary Report by Project from ROWIS, and closeout request to the ROW Division.
Anchor: #i999540Closing of the ROW Project
ROW staff's closing submission is reviewed by the ROW Division and then sent to the Finance Division for the actual close out and cancellation of any remaining funds. Before any project is closed, give special attention to see that all costs are in and the construction project is completed and closed.