• ♦Manual Notice 2019-1
• ▼1. Records, Reports and Closing of Projects
  • ►1. Records
    • ♦ROW Records
  • ►2. Final Closing of Projects
    • ♦Preparation for Closing ROW Projects
    • ♦Submission for Closing ROW Projects
    • ♦Closing of the ROW Project
  • ►3. ROW Record Requirements
    • ♦General Objectives
    • ♦Specific Requirements (for State and LPA)
    • ♦ROW Cost Records
    • ♦ROW Project Progress Records
    • ♦Miscellaneous Records Maintenance
    • ♦Final Close-Out of ROW Projects

Chapter 1: Records, Reports and Closing of Projects

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Section 1: Records

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ROW Records

The original right of way (ROW) project records must be retained for four years after closing a project. As a general rule, these records will be electronically stored before final retention date. After being electronically stored, and after the retention period, the original records may be destroyed except for the following, which are retained in the ROW Division as part of TxDOT's permanent files:

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• ROW conveyances,
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• final ROW maps,
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• title insurance policies, and
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• other instruments pertaining to the State's title to land or interests therein.

The TxDOT Records Management Manual contains a list of items which must be retained, and identifies which items must be retained permanently.

The Records Retention Schedule is available on the Department's intranet site as follows:

https://tntoday.dot.state.tx.us/imd/Documents/Online_Manuals_and_Records_Management_Page_Documents/TxDOT_RecordsRetentionSchedule.pdf.