Chapter 6: Hazardous Materials Service Contracts

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Section 1: Overview

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Procedure Overview

The following chapter provides direction for obtaining environmental services related to hazardous materials management (HMM) by one of the following types of contracting processes.

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Introduction to Contracts

The Environmental Affairs Division (ENV) provides statewide consultants that are available to perform environmental services related to hazardous materials issues for facility and transportation related projects. ENV provides technical oversight regarding the administration of statewide contracts, as well as technical assistance to districts and divisions requesting services. This guidance is focused on hazardous materials related services provided by these contracts. For further assistance, please contact ENV.

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Division/District Responsibilities

District (requesting entity) Responsibilities: The entity requesting services (which could be a district or division) has the following responsibilities:

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  1. Identify the need for HMM services
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  2. Contact ENV to discuss service required
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  3. Provide project related information and constraints - this can include construction project schematics, plan profiles, project location(s), and any other issues related to the project
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  4. Obtain right-of-entry, if required
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  5. Obtain access to a funding source, if required by ENV
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  6. Provide site access and assistance with a pre-proposal field visit, if required
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  7. Review and approve proposal and cost estimate
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  8. Assist in scheduling field work
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  9. Provide site inspections and final onsite project acceptance, if required
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  10. Review and comment on project deliverables, if required
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  11. Accept and approve the deliverables as the office-of-record.
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ENV Responsibilities:

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  1. Assist in determining the need for HMM services
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  2. Determine the type of services and contracts required for the project
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  3. Prepare a project specific scope of work (SOW)
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  4. Coordinate and review the consultants proposal
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  5. Release the consultant (or contractor) to perform the scoped work
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  6. Provide technical oversight in the administration of the contract
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  7. Interpret project results and determines next steps, if required
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  8. Review and approve project deliverables
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  9. Pays invoice(s)
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  10. Perform contract related management
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