♦Manual Notice 2023-1
►1. Introduction
- ►1. Overview of Railroads in Texas
- ►2. Rail-Highway Projects
▼2. Construction Project Development
- ►1. Construction & Maintenance Agreement Timelines
  - ♦Preliminary Design to Agreement Execution
  - ♦C&M Agreement Flow Chart
- ►2. Preliminary Activities
- ►3. Project Design Phase
  - ♦Exhibit A and Support Documentation
  - ♦Underpass Plans
  - ♦Required Documents
  - ♦Design and C&M Agreement Approval Documents
  - ♦Design Conformance to Railroad Guidelines (DCRG) Report
  - ♦Metes and Bounds Property Description
  - ♦Area Map
  - ♦Photos
  - ♦5% Theoretical Cost Estimate
  - ♦Hydraulic Analysis
  - ♦Overhead Checklist
  - ♦Railroad Work Matrix
  - ♦Typical Selection Report (TSR)
  - ♦Preemption Form (TxDOT Form 2304)
  - ♦Traffic Signal Timing Data
  - ♦Pipeline or Wireline License Request Form
  - ♦Cooper E-80 Loading Calculations
  - ♦Design Approval Process
  - ♦Preemption Request Form
  - ♦Design Approval Expiration
  - ♦Railroad Company Cost Estimates
- ►4. C&M Agreements
- ►5. Design Build Projects
  - ♦Overview
  - ♦Design Build/Developer Contract
  - ♦Design and C&M Agreement Phases
►3. Maintenance Projects
- ►1. Letter Agreements
►4. Safety Projects (Federal Railroad Signal Program)
- ►1. Overview
  - ♦Federal Railroad Signal Program (Section 130)
  - ♦Section 130 Project Agreement Flow Chart
- ►2. Preliminary Activities
  - ♦Initial Programming
  - ♦Project Selection
  - ♦Active Crossings
  - ♦Passive Crossings
  - ♦Step 1: Initial Non-Qualification Criteria
  - ♦Step 2: Non-Qualification Criteria
  - ♦Step 3: Apply Warrants
  - ♦Step 4: Rank by TPCI
  - ♦Preliminary Project List
  - ♦Corridor Improvements
  - ♦System-wide PE Agreement
- ►3. Diagnostic Inspection
- ►4. Crossing Closure Projects
- ►5. Design Phase
  - ♦Exhibit A Preparation
  - ♦Local Government Signature
  - ♦Preemption Request Form
  - ♦Scope of Work Sheet
  - ♦Cost Estimates
  - ♦Programming
- ►6. Project Agreements
►5. Replanking Projects
- ►1. Program Overview
  - ♦Background
  - ♦Program Authorization and Funding
  - ♦Ineligible Crossings
  - ♦Replanking Project Agreement Flow Chart
- ►2. Railroad Crossing Surfaces
  - ♦Crossing Surface Details
  - ♦Inspecting Crossing Surface Panels
- ►3. Project Selection
  - ♦Program Call and Project Submission
  - ♦Project Ranking
  - ♦Corridor Improvements
  - ♦Calculating Cost Per Vehicle
  - ♦Programming
  - ♦Cancellations
- ►4. Design Phase
- ►5. Project Agreements
►6. Railroad Capital Improvement Projects
►7. Exhibit A and PS&E Design
- ►1. Common Rail-Highway Design Issues
  - ♦New At-Grade Crossings
  - ♦Frontage Roads
  - ♦Grade Separations
  - ♦Accessing Railroad Right of Way
  - ♦Oversize Vehicles
  - ♦Advanced Flashers
  - ♦Temporary Special Shoring
  - ♦Design Guidelines
  - ♦Standard Sheets A
  - ♦Railroad or Highway Relocation
  - ♦Humped Crossings
  - ♦Passive Crossings
- ►2. Crossing Closures and Consolidations
  - ♦Introduction
  - ♦General Considerations
  - ♦Authorization of a Crossing Closure
- ►3. Traffic Signal Preemption
  - ♦Introduction
  - ♦Need for Preemption
  - ♦Preemption Sequence
  - ♦Total Preemption Time
  - ♦Minimum Time
  - ♦Clearance Time
  - ♦Buffer Time
  - ♦Equipment Response Time
  - ♦Advance Preemption Time
  - ♦Traffic Signal Design
  - ♦Preempt Priorities
  - ♦Other Preemption Design Scenarios
  - ♦Types of Circuits
  - ♦Advance Preemption Circuit
  - ♦Gate Down Circuit
  - ♦Supervised Circuit
  - ♦Constant Warning Circuitry
  - ♦Adjacent Crossings
  - ♦Cutover and Annual Testing of Preempted Traffic Signals
- ►4. Track Design
  - ♦Introduction
  - ♦Rail
  - ♦Track Panels
  - ♦Securement
  - ♦Ties
  - ♦Ballast
  - ♦Sub-ballast
  - ♦Subgrade
  - ♦Track Design Standards
  - ♦Turnouts
  - ♦Grades and Horizontal Curves
- ►5. Exhibit A Design
- ►6. PS&E Design
►8. Right of Entry Process
- ►1. Overview
  - ♦Right of Entry Agreement
  - ♦Process for Obtaining a Right of Entry Agreement
- ►2. Process
  - ♦Right of Entry Agreement Union Pacific Templates
  - ♦Insurance Verification
►9. Construction and Inspection Processes
- ►1. Overview
  - ♦Construction and Inspection Processes
- ►2. After C&M Agreement Execution
- ►3. Inspections
  - ♦Construction Inspection
  - ♦Final Inspection
- ►4. Invoices
  - ♦Reviewing Invoices
  - ♦Invoice Process
- ►5. Project Closeout
  - ♦Inventory Updates
  - ♦DOT Numbers
  - ♦Completion Letter
  - ♦As Built Drawings
  - ♦5% Cost Reimbursement
►10. Other Rail-Highway Programs
►11. Quiet Zones
- ►1. Overview
  - ♦Quiet Zones
- ►2. Preliminary Activities
  - ♦Diagnostic Inspection
  - ♦Notice of Intent (NOI)
  - ♦Requirements of an NOI
- ►3. Approving a Quiet Zone
  - ♦Qualifying for a Quiet Zone
  - ♦Supplementary Safety Measures (SSMs)
  - ♦Alternative Safety Measures (ASMs)
  - ♦Quiet Zone Risk Index (QZRI)
  - ♦Wayside Horns
  - ♦TxDOT Review
  - ♦Application to the FRA
- ►4. Implementing a Quiet Zone
►12. Database
- ►1. Crossing Database
  - ♦Crossing Identification Numbering System
  - ♦FRA Database
- ►2. Texas Railroad Information Management System (TRIMS)
  - ♦Overview
  - ♦TRIMS Versions
  - ♦CoreTRIMS
  - ♦FieldTRIMS
  - ♦Crossing Inventory Data Integrity
  - ♦Crossing Data Responsibilities
  - ♦Crash Records Information System (CRIS)
  - ♦TRIMS Project Management Module
►13. Maintenance
- ►1. Grade Crossing Maintenance
- ►2. Preempted Traffic Signals
  - ♦Maintenance and Operations
  - ♦Traffic Signal Design Changes
►14. Policy
- ►1. References
  - ♦Manuals
- ►2. Laws Impacting Rail-Highway Projects

Chapter 2: Construction Project Development

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Section 1: Construction & Maintenance Agreement Timelines

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Preliminary Design to Agreement Execution

When planning construction projects which impact railroad right of way, the following chart gives approximate timelines needed for rail coordination from preliminary design meeting to execution of a C&M Agreement.

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Project Type	Lead Time (Months)
Conduits Under or Over Track	6-12
Common Ditch, Pipeline or Joint Usage (Encroachments on Railroad Right of Way)	9-18
Overpasses (New or Modified)	12-18
At-Grade Roadway Reconstruction or Widening	12-24
Traffic Signal Preemption	18-24
Projects Involving Track Construction or Relocation	24+
New At-Grade Crossings	24+
Underpasses (New or Modified)	24+
Maintenance Notification Letter	6+

The Maintenance Notification Letter represents routine maintenance projects or projects with minimal impact on railroad right of way. These projects are covered in Chapter 3.

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C&M Agreement Flow Chart

The flow chart on the following page depicts the process for obtaining a C&M Agreement with a railroad company on a construction project.

NOTE: Not all steps are applicable to every construction projects. Project steps and time frames will vary depending on the scope of the project.

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Figure 2-1. C&M Agreement Flow Chart