• ♦Manual Notice 2018-1
• ►1. Introduction
  • ♦1. Purpose of the Guide
  • ♦2. Overview of the DBE Program
  • ►3. Acronyms, Terms and Definitions
    • ♦Acronyms
    • ♦Terms and Definitions
• ►2. Resources
  • ►1. Resources
    • ♦Overview of the DBE Program – Videos
    • ♦TxDOT DBE Guides
    • ♦Diversity Management System
  • ►2. Training
    • ♦TxDOT DBE Guides
    • ♦Diversity Management System
  • ►3. DBE Supportive Services Program
    • ♦DBE Supportive Services (SS)
    • ♦Texas Business Opportunity and Development (TBOD) Program
• ►3. DBE Program Authorities
  • ♦1. Regulations and Provisions
• ►4. DBE Program Responsibilities
  • ►1. Overview
    • ♦Condition of Federal Funding
  • ►2. Civil Rights Division
    • ♦Overview
    • ♦CIV Staff
    • ♦CIV Organizational Chart
    • ♦CIV Contact Information
  • ►3. TxDOT Districts
    • ♦District Engineer Responsibilities
    • ♦District Staff Responsibilities
    • ♦District DBE Coordinator (DDC) Contact List
  • ►4. DBE Contractor
    • ♦DBE Contractor Staff
    • ♦DBE Contractor Responsibilities
• ►5. The Texas Unified Certification Program (TUCP)
  • ►1. Background on the TUCP
    • ♦TCUP Certifying Agency Requirements
    • ♦TUCP Directory
  • ►2. DBE Certification Specifics
    • ♦Overview
    • ♦Interstate Certification
    • ♦On-site Visits and Field Monitoring
    • ♦Completion of Application Process
    • ♦Denial Process
• ►6. Commercially Useful Function
  • ♦1. Overview
  • ►2. Counting DBE Participation
    • ♦Counting Overview
    • ♦DBE Subcontractor
    • ♦Manufacturer
    • ♦Regular Dealer
    • ♦Packager, Broker, Manufacturer’s Representatives
    • ♦Differences between a Manufacturer, Regular Dealer, and Broker
    • ♦Trucking Firm
    • ♦Joint Venture
  • ♦3. Evaluating a CUF
  • ♦4. CUF and Certification
  • ►5. DBE Fraud Indicators
    • ♦DBE Fraud Indicators
    • ♦Reporting Fraud
• ►7. Contract Letting
  • ►1. Overview
    • ♦Pre-Estimate Actions
• ▼8. Good Faith Effort Process
  • ►1. Overview
    • ♦Utilization Plan
    • ♦Good Faith Efforts
  • ▼2. Confirm Participation Using DMS
    • ♦Step 1: Notification via Email to DBE Subcontractor
    • ♦Step 2: Log in to DMS
    • ♦Step 3: Navigate to Utilization Plans: Confirm Participation
    • ♦Step 4: Confirm Participation
  • ♦3. If Prime Submits UP Prior to Confirmation by All DBE Contractors
• ►9. Race-Neutral Participation
  • ♦1. Overview
• ►10. Contract Award and Subcontract Execution
  • ►1. Subcontracts
    • ♦Subcontract Agreement
    • ♦Submission
    • ♦DBE Best Practices
  • ♦2. DBE Trucking Utilization
• ►11. Pre-Construction Conference
  • ♦1. Overview
• ►12. Payments
  • ►1. Overview
    • ♦Prompt Payment
  • ►2. Payment Reporting in DMS
    • ♦Understanding the Audit Process
    • ♦Subcontractor Verification of Payments
    • ♦Payment Discrepancy
    • ♦Subcontractor and Material Supplier Complaints
  • ►3. Payment Reporting When a Prime Contractor is a DBE
    • ♦Overview
    • ♦How to Report Payments
• ►13. Joint Checks
  • ♦1. Joint Check Process
• ►14. Assistance to DBE Firms
  • ♦1. Overview
• ►15. Change Orders
  • ►1. Overview
    • ♦Increases of Scope of Work
    • ♦Reduction of Scope of Work
• ►16. Termination and Substitution Requests
  • ►1. Termination and Substitution of a DBE
    • ♦Overview
    • ♦Commitment Reductions
    • ♦Termination Procedures
    • ♦If Termination Does Not Result in DBE Shortfall
    • ♦If Termination Results in a DBE Shortfall
    • ♦Process When a Contractor Fails to Secure a Substitute DBE
• ►17. Monitoring DBE Activity
  • ►1. Monitoring DBE Goal Attainment
    • ♦Viewing the Audit Summary in DMS
• ►18. Enforcement
  • ♦1. Enforcement
• ►19. Project Close Out
  • ♦1. Records Retention
• ►20. Local Government Projects
  • ♦1. Overview
• ►21. Design-Build Projects
  • ♦1. Overview
• ►A. References
  • ►1. Websites
    • ♦This section has a list of helpful resources from USDOT, FHWA, or TxDOT. Bookmark these useful websites.
  • ♦2. Reference Documents
• ►B. FHWA Q&A
  • ►1. Federal Highway Administration Q & A for the DBE Program
    • ♦Bidders List
    • ♦Assurance Statement
    • ♦Local Agencies
    • ♦Design-Build Projects
    • ♦Contract Goals
    • ♦Race–Neutral Participation
    • ♦Commitments
    • ♦Good Faith Efforts – Prior to Contract Execution
    • ♦Administrative Consideration
    • ♦Determining Credit When a DBE Firm is Ineligible – Prior to Subcontract Execution
    • ♦Goal Credit – Materials and Supplies
    • ♦Reporting DBE Participation on Contracts With and Without Goals
    • ♦Commercially Useful Function
    • ♦When a DBE Subcontracts its Work to a Non-DBE
    • ♦Joint Venture
    • ♦Termination / Substitution
    • ♦Counting Credit for Manufacturers, Regular Dealers, Packagers and Brokers
    • ♦Trucking – Counting Credit
    • ♦Goal Credit – Final Compliance (Payment to DBEs)
    • ♦Joint Checks
    • ♦Prompt Payment / Retainage
    • ♦Monitoring - Payments and CUF Reviews
    • ♦Unified Certification Program
    • ♦Administrative Remedies

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Section 2: Confirm Participation Using DMS

These steps are required by TxDOT as an enhancement to the standard function of the DMS system, therefore it is not covered in the B2Gnow Utilization Plans user manual, or in the standard training webinars.

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Step 1: Notification via Email to DBE Subcontractor

Once the prime contractor has saved each commitment, the DBE subcontractor will receive the following e-mail notice from DMS.

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Step 2: Log in to DMS

Click the link provided in the email and log in to DMS.

If email link is not available proceed to STEP 3, otherwise proceed to STEP 4.

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Step 3: Navigate to Utilization Plans: Confirm Participation

Log in to DMS (https://txdot.txdotcms.com/) and find on your Dashboard the Utilization Plans, Pending Confirmation as Subcontractor icon.

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1. Click Pending Confirmation as Subcontractor

   

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2. Click Confirm

   

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3. Click Confirm proposed utilization

   

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Step 4: Confirm Participation

On this page the DBE firm is required to confirm the commitment is correct, and to e-sign.