Section 3: If Prime Submits UP Prior to Confirmation by All DBE Contractors
If all DBE subcontractors are not confirmed before the five day deadline expires, the prime contractor can submit the UP for conditional approval and still be in compliance with federal regulations.
CIV will conditionally approve the plan and send it back to the prime contractor to continue obtaining the required DBE subcontractor approvals prior to contract execution.
In the event that the prime contractor has submitted the UP with unconfirmed DBE commitments the following conditions will exist, while CIV has the UP record:
- Anchor: #TYDOEROT
- The DBE subcontractor will not be able to confirm their participation. Anchor: #NLSGSROI
- The prime contractor will not be able to access or make any changes to the UP. Anchor: #QCXOAWJJ
- The prime contractor may withdraw their UP to make necessary changes.
Once CIV has conditionally approved and released the plan back to the prime contractor, the remaining DBE subcontractor commitments should be confirmed as soon as possible. The prime contractor may contact the DBE subcontractor directly, or send a reminder using DMS, to alert the DBE that they can log in to DMS and confirm participation on a UP.
For assistance during this process, the DBE subcontractor should contact the prime contractor for information on the status of the UP and for guidance on when to confirm participation.